Project Information

Bid Title

High School to Middle School ADA – Lockwood & Selma to Chestnut & Colebrook

Issuing Agency

City of Webster Groves

Location

Missouri

Published Date

Jun 17, 2026

Closing Date

Jul 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 25PW04-26

Original Source

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Project Description

Bid Number:	RFQ 25PW04-26
Bid Title:	High School to Middle School ADA – Lockwood & Selma to Chestnut & Colebrook
Category:	Streets
Status:	Open
Bid Recipient:	Finance Department

Description: This document constitutes a request for competitive, sealed qualifications for the provision of Professional Engineering Services – “High School to Middle School ADA – Lockwood & Selma to Chestnut & Colebrook – Replace Sidewalk (6’) – Curb Ramps – Crossing Improvements” for the City of Webster Groves (hereinafter referred to as City) as set forth herein. The City is requesting proposals from qualified professionals or firms to provide Preliminary Design, Right-of-Way Plans, Final Plans, Specifications and Estimates for the above-mentioned project for the Department of Public Works. Selection of a Professional Engineering contractor shall be in accordance with Missouri State Statutes. Publication Date/Time: 6/17/2026 12:00 PM Closing Date/Time: 7/2/2026 5:00 PM Submittal Information: City Hall via Mail; bids@webstergrovesmo.gov via Email Addendum Date/Time: 06/29/2026 Contact Person: Paul Receniello receniellop@webstergrovesmo.gov Qualifications: See Documentation Special Requirements: See Documentation Miscellaneous: Written Requests for Additional Information due June 25, 2026. Related Documents: TAP ADA Grant RFQ 26 - Sidewalks and Crossings

Attachment Preview

SOLICITATION NO.: Request for Qualifications (RFQ)

BUYER: Webster Groves – Public Works

CONTACT: Paul Receniello

PHONE NO.: (314)-963-5300

E-MAIL: receniellop@webstergrovesmo.gov

TITLE: TAP -4900(656) High School to Middle School ADA – Lockwood & Selma to Chestnut & Colebrook – Replace Sidewalk (6’) – Curb Ramps – Crossing

Improvements

ISSUE DATE: 06/17/2026

RETURN QUALIFICATIONS NO LATER THAN: JULY 2nd 2026 AT 5:00 PM CENTRAL TIME

VENDORS ARE ENCOURAGED TO RESPOND ELECTRONICALLY THROUGH THE CITY’S E-BIDDING WEBSITE BUT MAY RESPOND

BY HARD COPY (See Mailing Instructions Below)

MAILING INSTRUCTIONS: Print or type Solicitation Number and End Date on the lower left-hand corner of the envelope or package. Delivered sealed

qualifications must be in the Webster Groves City Hall (4 E Lockwood Ave) by the return qualifications date and time. For online submissions please send

to bids@webstergrovesmo.gov

(U.S. Mail)

RETURN QUALIFICATIONS TO: ATTN: SINAN ALPASLAN

CITY OF WEBSTER GROVES

DEPARTMENT OF FINANCE

4 E LOCKWOOD AVE

WEBSTER GROVES MO 63119

ORIGINAL CONTRACT PERIOD: Date of Award through Project Completion

DELIVER SUPPLIES/SERVICES FOB (Free On Board) DESTINATION TO THE FOLLOWING ADDRESS:

City of Webster Groves, Public Works Department

4 E Lockwood Ave / 145 E Waymire Ave

Webster Groves, Missouri

The offeror hereby declares understanding, agreement and certification of compliance to provide the items and/or services, at the prices quoted, in accordance with all requirements

and specifications contained herein. The offeror further agrees that the language of this RFQ shall govern in the event of a conflict with their qualifications. The offeror further

agrees that upon receipt of an authorized purchase order from the Purchasing Division or when a Contract/Agreement is signed and issued by an authorized official of the City of

Webster Groves, a binding contract shall exist between the offeror and the City of Webster Groves.

VENDOR NAME

SIGNATURE REQUIRED

     

MAILING ADDRESS

     

CITY, STATE, ZIP CODE

     

CONTACT PERSON

EMAIL ADDRESS

     

PHONE NUMBER

     

FAX NUMBER

     

VENDOR TAX FILING TYPE WITH IRS (CHECK ONE)

     

___ Corporation ___ Individual ___ State/Local Government ___ Partnership ___ Sole Proprietor ___IRS Tax-Exempt

AUTHORIZED SIGNATURE

DATE

PRINTED NAME

     

TITLE

     

     

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1. INTRODUCTION AND GENERAL REQUIREMENTS

INTRODUCTION:

This document constitutes a request for competitive, sealed qualifications for the provision of Professional

Engineering Services – “High School to Middle School ADA – Lockwood & Selma to Chestnut &

Colebrook – Replace Sidewalk (6’) – Curb Ramps – Crossing Improvements” for the City of Webster

Groves (hereinafter referred to as City) as set forth herein.

The City is requesting proposals from qualified professionals or firms to provide Preliminary Design,

Right-of-Way Plans, Final Plans, Specifications and Estimates for the above-mentioned project for the

Department of Public Works.

Selection of a Professional Engineering contractor shall be in accordance with Missouri State Statutes.

Organization - This document, referred to as Request for Qualifications (RFQ), is divided into the following

parts:

1) Introduction and General Information

2) Scope of Services

3) Qualifications Submission Information

4) Selection Criteria

5) Exhibits A – F

Terminology/Definitions: Whenever the following words and expressions appear in a RFQ document or

any addendum thereto, the definition or meaning described below shall apply.

 Addendum/Amendment means a written, official modification to an RFQ.

 Attachment applies to all forms which are included with an RFQ to incorporate any

informational data or requirements related to the performance requirements and/or

specifications.

 Qualifications, end date and time and similar expressions mean the exact deadline required

by the RFQ for the receipt of sealed qualifications.

 Offeror means the supplier, vendor, person, or organization that responds to an RFQ by

submitting qualifications with prices to provide the equipment, supplies, and/or services as

required in the RFQ document.

 Buyer means the procurement staff member of the Purchasing Division. The contact

person as referenced herein is usually the buyer.

 Contract means a legal and binding agreement between two or more competent parties, for

consideration for the procurement of equipment, supplies, and/or services.

 Contractor means a supplier, offeror, person, or organization who is a successful offeror as

a result of an RFQ and who enters into a contract.

 Exhibit applies to forms which are included with an RFQ for the offeror to complete and

submit with the sealed qualifications prior to the specified end date and time.

 Request for Qualifications (RFQ) means the solicitation document issued by the

Purchasing Division to potential offerors for the purchase of equipment, supplies, and/or

services as described in the document. The definition includes all exhibits, attachments,

and addendums thereto.

 May means that a certain feature, component, or action is permissible, but not required.

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 Must means that a certain feature, component, or action is a mandatory condition.

 Shall have the same meaning as the word must.

 Should means that a certain feature, component and/or action are desirable but not

mandatory.

SCHEDULE OF ACTIVITIES:

DATE

June 25, 2026

ACTIVITY

Close of written Requests for Additional Information

June 29, 2026

Written responses to Requests for Additional Information sent to all

July 2, 2026

Request for Qualifications is due at 5:00 p.m. CST

September 1, 2026 Tentative Contract Start Date

*The above dates are target dates and are subject to change by the City of Webster Groves.

QUALIFICATIONS SUBMISSION:

Qualifications may be submitted in a sealed envelope at the purchasing office or uploaded electronically

on the City’s E-bidding website. No fax or e-mail qualifications will be accepted. Sealed qualifications

must be delivered to the Finance Department 4 E Lockwood Ave, Webster Groves 63119 by the closing

date and time. Qualifications received after the appointed time will be determined non-responsive and will

not be opened. Sealed qualifications must be submitted in three (3) copies, one of which must be an original

and so marked. The qualifications must be in sealed envelopes and marked in bold letters “RFQ

25PW04-26 – High School to Middle School ADA – Lockwood & Selma to Chestnut & Colebrook –

Replace Sidewalk (6’) – Curb Ramps – Crossing Improvements.”

Submission Instructions:

Sealed proposal must be received by Thursday July 2nd at the following address:

Attn: Sinan Alpaslan

City of Webster Groves

Department of Finance

4 E. Lockwood Ave

Webster Groves, MO 63119

The envelope must be clearly marked “RFQ 25PW04-26 – High School to Middle School ADA –

Lockwood & Selma to Chestnut & Colebrook – Replace Sidewalk (6’) – Curb Ramps – Crossing

Improvements”

Alternatively electronic proposals meeting the submission requirements above can be sent via email to

bids@webstergrovesmo.gov by the proposal deadline.

The bid submittal will be accepted in either hard copy or electronically. There is no need to do

both. However, whichever method is used should result in a complete submittal in and of itself. Any

incomplete submittals will be rejected and considered as returned to sender.

Page 3 of 20

QUESTIONS/CLARIFICATIONS OF THE REQUEST FOR QUALIFICATIONS:

All questions concerning the solicitation and specifications shall be submitted in writing via e-mail or fax

to the name below. You are encouraged to submit your questions via e-mail.

Paul Receniello, Technical Construction Project Manager/Engineer

Phone: (314) 963-5357

E-mail: receniellop@webstergrovesmo.gov

Any oral responses to any question shall be unofficial and not binding on the City of Webster Groves. An

Addendum to this RFQ providing the City of Webster Grove’s official response will be issued if necessary

to all known prospective offerors. Questions must be submitted no later than 5:00 p.m. on 06/26/2026.

This written Request for Additional Information will take place of the normal Pre-Qualifications

Conference.

VALIDITY OF QUALIFICATIONS:

Offerors agree that qualifications submitted will remain firm for a period of ninety (90) calendar days after

the date specified for the return of qualifications.

REJECTION OF QUALIFICATIONS:

The City of Webster Groves reserves the right to reject any or all qualifications received in response to this

RFQ, or to cancel the RFQ if it is in the best interest of the City of Webster Groves to do so. Failure to

furnish all information requested in this RFQ may disqualify the qualifications. Any exceptions to the

requirements specified must be identified in the qualifications.

WITHDRAWAL OF QUALIFICATIONS:

Any offeror may withdraw their qualifications at any time prior to the scheduled closing time for the receipt

of qualifications. However, no qualifications will be withdrawn for a period of ninety (90) calendar days

after the scheduled closing time for the receipt of qualifications.

ALTERATION OF SOLICITATION:

The wording of the City of Webster Groves solicitation may not be changed or altered in any manner.

Offerors taking exception to any clause in whole or in part should do so by listing said exceptions on their

letterhead and submitting them with their qualifications; such exceptions will be evaluated and accepted or

rejected by the City of Webster Groves, whose decision will be final.

RESPONSE MATERIAL OWNERSHIP:

All material submitted regarding this RFQ becomes the property of The City of Webster Groves. Any

person may review qualifications after the Agreement has been issued, subject to the terms of this

solicitation.

INCURRING COSTS:

The City of Webster Groves shall not be obligated or be liable for any cost incurred by offerors prior to

issuance of an Agreement. All costs to prepare and submit a response to this solicitation shall be borne by

Page 4 of 20

the offeror.

COLLUSION CLAUSE:

Any agreement or collusion among offerors and prospective offerors to illegally restrain freedom of

competition by agreement to fix prices, or otherwise, will render the qualifications of such offerors void.

CONTRACT DOCUMENTS:

The final agreement between the City of Webster Groves and the offeror will include by reference:

 Offeror’s Response to the RFQ

 The City Issued RFQ with any addendums

Any changes, additions or modifications hereto will be in writing and signed by the City Manager. No

other individual is authorized to modify the agreement in any manner.

FUNDS:

Financial obligations of the City of Webster Groves payable after the current fiscal year are contingent

upon funds for that purpose being appropriated, budgeted, and otherwise made available. In the event funds

are not appropriated, any resulting Contract will become null and void, without penalty to the City of

Webster Groves.

MISSOURI LICENSURE AND CERTIFICATE OF AUTHORITY:

Offeror certifies that it is currently in compliance, and agrees to maintain compliance for the duration of

the agreement/contract, with all licensure requirements of the Missouri Board for Architects, Professional

Engineers, Professional Land Surveyors and Professional Landscape Architects (hereinafter referred as

APEPLSPLA) to practice in Missouri as a professional engineer as provided under Chapter 327 of the

Missouri Revised Statutes. To the extent required by Section 327.401 of the Missouri Revised Statutes,

offeror understands and agrees that the person personally in charge and supervising the professional

engineering services of offeror under the agreement/contract shall be licensed and authorized to practice

engineering in Missouri, and the offeror will keep and maintain a valid certificate of authority from

APEPLSPLA.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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