Project Information

Bid Title

SANTA FE DEPOT PROPERTY AND FACILITY MANAGEMENT AND AS-NEEDED COMMUTER STATION FACILITIES MANAGEMENT

Issuing Agency

San Bernardino County Transportation Authority(SBCTA)

Location

California

Published Date

Mar 3, 2026

Closing Date

Apr 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-1003440

Original Source

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Project Description

RFP 26-1003440
SANTA FE DEPOT PROPERTY AND FACILITY MANAGEMENT AND AS-NEEDED COMMUTER STATION FACILITIES MANAGEMENT Written questions due by 4:00 pm, March 18, 2026 Bid due by by 2:00 pm, April 7, 2026

RFP 26-1003440

Attachment Preview

SAN BERNARDINO COUNTY TRANSPORTATION AUTHORITY

REQUEST FOR PROPOSALS (RFP) 26-1003440

FOR

SANTA FE DEPOT PROPERTY AND FACILITY MANAGEMENT

AND

AS-NEEDED COMMUTER STATION FACILITIES MANAGEMENT

KEY RFP DATES

RFP Issue Date:

Pre-Proposal Walk-Through Date:

Question Submittal Deadline:

Proposal Due Date:

Interview Date:

Contract Award:

Notice To Proceed:

March 3, 2026

March 11, 2026 at 2:00 p.m.

March 18, 2026 at 4:00 p.m.

April 7, 2026 at 2:00 p.m.

April 22, 2026

July 1, 2026

July 2026

*ALL DATES ARE TENTATIVE AND SUBJECT TO CHANGE

March 3, 2026

SUBJECT: NOTICE OF REQUEST FOR PROPOSALS (RFP) 26-1003440, “SANTA FE

DEPOT PROPERTY AND FACILITY MANAGEMENT AND AS-NEEDED

COMMUTER STATION FACILITIES MANAGEMENT” (“Project”)

The San Bernardino County Transportation Authority (“SBCTA”) invites proposals from qualified

firms to provide the services identified in this RFP.

Firms intending to submit proposals should note the “Key RFP Dates” on the cover of this RFP. It is

our intention, subject to approval by SBCTA’s Awarding Authority, to have the selected firm under

contract by July 2026. Firms submitting proposals will be evaluated based on qualifications, prior

experience with the same or similar type of services identified in the attached Scope of Work,

proposed staffing, the firm’s understanding of the needs and requirements of the Project, cost and

price, and overall value to SBCTA as identified in this RFP.

The RFP and all RFP schedule updates and addenda, together with other important information, are

available on the Vendor Portal on SBCTA’s website at www.gosbcta.com: click on “Doing

Business”, which will take you to the “Bids & RFPs” page. There, click on the tab “Vendor Portal”.

The Vendor Portal is the official means of notification to all prospective proposers. Firms are

requested to check the Vendor Portal periodically, and no less frequently than weekly, for RFP

schedule updates, addenda, and other information. All proposers will be held accountable for

compliance with all updates, addenda and other information posted on the website. Please note that

SBCTA will not be responsible for mailing any addenda, schedule updates or other information to

any firm.

Proposals are due on or before 2:00 p.m., Tuesday, April 7, 2026.

An in person Pre-Proposal Walk-Through is scheduled for 2:00 p.m., Wednesday, March 11, 2026 at

1170 W. 3rd Street, San Bernardino, CA 92410. Attendance at this Pre-Proposal Walk-Through is

encouraged but not mandatory. However, all proposers will be held accountable for any addenda

issued related to information and instructions given at the Pre-Proposal Conference. Proposers that

attend are asked to submit their information using this link within 24 hours of the meeting:

https://sanbag-lfweb.sanbag.ca.gov/Forms/Signin. All questions and/or requests for clarifications

regarding this RFP, including questions that could not be specifically addressed at the Pre-Proposal

Conference, must be put in writing and submitted electronically via Planet Bids no later than

March 18, 2026.

Questions received after the date and time specified may or may not be responded to, at the sole

discretion of SBCTA. SBCTA’s responses to the questions received by the date and time identified

herein will be posted on the Vendor Portal on SBCTA’s website at www.gosbcta.com: click on

RFP 26-1003440

Consultant Services- Form Approved X/X/15

Page 1 of 64

“Doing Business”, which will take you to the “Bids & RFPs” page. There, click on the tab “Vendor

Portal”.

The California Labor Code sections 1770 et seq., requires that certain consultants on public works

projects pay their workers based on the prevailing wage rates which are established and issued by the

Department of Industrial Relations, (http://www.dir.ca.gov). Proposers of this RFP agree to adhere to

the Prevailing Wage requirement and use the wage schedules applicable at the time the work is

performed, which can be obtained from the Department of Industrial Relations Internet site at

(http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm).

Effective March 1, 2015, any consultant or subconsultant who submits a proposal or performs work

that requires the payment of prevailing wages under state law must be registered with Department of

Industrial Relations. This includes not only work performed by the building and construction trades,

but also other types of work, including trucking, surveying, and testing, if that work is subject to

prevailing wage requirements.

If the contract is awarded, the firm awarded the contract will be required to comply with all applicable

laws and regulations, including but not limited to, equal opportunity laws and regulations.

Firms using subconsultants are encouraged to subcontract with small and disadvantaged businesses

to the maximum extent possible.

The award of this contract is subject to the availability, appropriation and receipt of federal, State

and/or local funds sufficient to carry out the work identified in this RFP.

RFP 26-1003440

Consultant Services- Form Approved X/X/15

Page 2 of 64

SAN BERNARDINO COUNTY

TRANSPORTATION AUTHORITY

REQUEST FOR PROPOSALS 26-1003440

FOR

“SANTA FE DEPOT PROPERTY AND FACILITY MANAGEMENT

AND

AS-NEEDED COMMUTER STATION FACILITIES MANAGEMENT”

I. PROPOSAL INSTRUCTIONS

A. INTRODUCTION

The San Bernardino County Transportation Authority (“SBCTA”) is soliciting proposals from

qualified firms (“firms” or “proposers”) to assist SBCTA with Santa Fe Depot Property and

Facility Management and As-Needed Commuter Station Facilities Management

(“Project”).

B. CONTACT INFORMATION

All inquiries, contacts or questions related to this RFP shall be directed to:

Natalie Lopez - Procurement Analyst

SBCTA

1170 W. 3rd Street, 2nd Floor

San Bernardino, CA 92410-1715

(909) 884-8276

nlopez@gosbcta.com

Proposers are cautioned not to discuss this RFP with any official, Board Member or employee

of SBCTA, other than the staff identified herein. Neither proposers nor anyone representing

the proposer are to discuss this RFP with any consultant or contractor engaged by SBCTA for

assistance in preparing a response to the RFP. Violation of this prohibition may result in

disqualification of the proposer.

C. PRE-PROPOSAL WALK-THROUGH

An in person Pre-Proposal Walk-Through is scheduled for 2:00 p.m., Wednesday,

March 11, 2026 at 1170 W. 3rd Street, San Bernardino, CA 92410. Attendance at this

Pre-Proposal Walk-Through is encouraged but not mandatory. Proposers that attend are asked

to submit their information using this link within 24 hours of the meeting: https://sanbag-

lfweb.sanbag.ca.gov/Forms/Signin.

RFP 26-1003440

Consultant Services- Form Approved X/X/15

Page 3 of 64

D. WRITTEN QUESTIONS/CLARIFICATIONS

All questions and/or requests for clarifications regarding this RFP must be put in writing and

submitted electronically via Planet Bids no later than March 18, 2026. Questions received after

the date and time specified may or may not be responded to, at the sole discretion of SBCTA.

SBCTA’s responses to the questions received by the date and time identified herein will be

posted on the Vendor Portal on SBCTA’s website at www.gosbcta.com: click on “Doing

Business”, which will take you to the “Bids & RFPs” page. There, click on the tab “Vendor

Portal.”

E. ADDENDA

Any changes to this RFP will be made by written addendum and posted on SBCTA’s website.

SBCTA will not be bound to any modifications to or deviations from the requirements set forth

in this RFP as a result of any oral discussions and/or instructions. Proposers shall acknowledge

any addenda in their proposal.

F. CONTRACT TYPE

A Firm Fixed Price contract will be used for the Project. Any work provided by the selected

firm that is not specifically covered by the contract will not be reimbursed. Please refer to the

form of contract attached to this RFP for more detailed information.

G. INFORMED PROPOSER

Proposers shall review the Scope of Work (Attachment A), the Price Proposal for Fixed Price

(Attachment B), and the contract (Attachment C), for a complete understanding of the terms

and conditions of this RFP. Proposers are expected to be fully aware of the conditions,

requirements, and Scope of Work before submitting any proposal. Failure to do so will be at

the proposer’s own risk. By submitting a proposal, the proposer represents that it is legally

qualified and fully capable of performing quality work to achieve SBCTA’s objectives and

comply with all requirements identified in this RFP and any and all schedule updates, addenda

and other information and instructions posted on SBCTA’s website or provided in the Pre-

Proposal Conference as set forth above.

H. INSURANCE REQUIREMENTS (See Insurance Requirements in Sample Contract)

Proposer shall review the insurance language and insurance limits in the sample contract.

Proposer shall be fully prepared to secure the necessary insurance coverage and limits as

detailed in the Contract and comply with all insurance requirements or the Proposer must

identify areas of conflict with the insurance requirements and provide a list of concerns in its

response to the RFP as exceptions. Furthermore, submitting the “Certificate of Compliance

with Insurance Requirements” form as part of the proposal certifies the Proposer’s

understanding and compliance of the insurance requirements.

I. CONFLICT OF INTEREST

Any person or firm that has assisted SBCTA in preparing any aspect of this RFP or any cost

estimate associated with the Scope of Work related to this RFP is prohibited from submitting

a proposal in response to this RFP. Firms that received assistance from any such person or

RFP 26-1003440

Consultant Services- Form Approved X/X/15

Page 4 of 64

Commodity Codes

• NAICS 561210Facilities Support Services

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