Project Information

Bid Title

Camp Chowenwaw Park Swimming Pool Management, Lifeguard Staffing, and Swim Instruction

Issuing Agency

Clay County

Location

Florida

Published Date

Mar 18, 2025

Closing Date

Apr 3, 2025

Government Level

State & Local

Status

Closed

Ref. #

24/25-065

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID: 24/25-065

Title: Camp Chowenwaw Park Swimming Pool Management, Lifeguard Staffing, and Swim Instruction

Addenda: 0

Release Date: 3/13/2025

Due Date: 4/3/2025

Post Information

Posted At:Tue, Mar 18, 2025 4:37 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

Clay County is seeking qualified Contractors to submit Proposals to operate, manage, and provide lifeguards and swim instruction for the swimming pool at Camp Chowenwaw Park for the 2025 season (May through September). The park, located on 150 acres of recreation space on Black Creek at 1517 Ball Road, Green Cove Springs, Florida 32043, includes a variety of amenities such as camping, event facilities, hiking, fishing, kayak access, volleyball courts, picnic areas, a museum, a nature center, a playground, and a seasonal pool (maximum capacity: 63 persons). The pool is physically located at 3109 Chowenwaw Road, Green Cove Springs, Florida 32043.

The pool will operate during weekdays, weekends, and holidays, with hours to be determined by County staff.

All proposers must currently be in the business of swimming pool management, swim instruction, and lifeguard staffing, with a minimum of three (3) years of continuous experience in these areas.

Any potential proposer interested in visiting the pool at Camp Chowenwaw, contact Jerry Horton in the Purchasing Department at (904) 946-0155 or by email, purchasing@claycountygov.com.

Bidders shall submit all inquiries regarding this RFB in the "Question and Answer" tab of the RFB. See "Inquiries/Questions" in the "Instructions to Bidders" below for more information.

Bidders are prohibited from contacting, by any means, whether orally, telephonically, electronically or in writing, any member of the Board, any County employee, including the County Manager, the County Attorney or the Commission Auditor, any member of the designated Evaluation Committee or any agent of the County regarding the Request for Bids in any respect during the Request for Bid Period. The Request for Bid Period during which no contact may occur commences from the date of publication of the notice of a Request for Bids and ends upon a Bid Decision becoming final, i.e. after the notice of bid protest period of 72 hours has expired. However, in the event of a notice of protest, the no contact rule continues in place during the Protest Period and does not end until a resolution of the protest has occurred and become final. The following exceptions exist to the no-contact rule:

1. Inquiries may be submitted to the Purchasing Department if specifically provided in the Request for Bids.
2. Pre-bid conferences provided for in the Request for Bids; and
3. Formal presentations by Bidders to the designated Evaluation Committee or to the Board or any committee thereof specifically contemplated in the Request for Bids.

The Board reserves the right and power to reject any and all Bids without cause and to waive technical and non-technical or non-material defects in the Request for Bids or submittal of any Bid, and in its discretion to re-advertise the Request for Bids. The Board reserves the right to award Request for Bids which would be in the Best Interest of the County. Interested vendors are advised that the Clay County Board of County Commissioners has a local preference policy and Buy American policy. The complete policy for both can be viewed at: https://www.claycountygov.com/government/purchasing/vendor-information.

FOLLOWING THE BID OPENING AND TABULATION, A “NOTICE OF INTENT TO AWARD BID” OR A “NOTICE OF REJECTION OF ALL BIDS” WILL BE POSTED ON THE INTERNET AT: https://procurement.opengov.com/portal/claycounty?status=all.

THIS WEBPAGE CAN ALSO BE ACCESSED FROM THE HOMEPAGE OF THE COUNTY’S WEBSITE AT: https://www.claycountygov.com/government/purchasing/formal-bid-solicitations

PROSPECTIVE BIDDERS ARE NOTIFIED THAT THE FAILURE TO INCLUDE A PROPER BID BOND OR OTHER SECURITY APPROVED UNDER THE COUNTY’S PURCHASING POLICY, IF REQUIRED FOR THIS REQUEST, WILL RESULT IN REJECTION OF THE BID AND SHALL, AS WELL AS THE FAILURE TO FILE A WRITTEN NOTICE OF PROTEST AND TO FILE A WRITTEN PETITION INITIATING A FORMAL PROTEST PROCEEDING WITHIN THE TIMES AND IN THE MANNER PRESCRIBED IN CHAPTER 8, SECTION I OF THE COUNTY’S PURCHASING POLICY SHALL, CONSTITUTE A WAIVER OF THE RIGHT TO PROTEST THE BID REQUEST, ANY ADDENDUM THERETO, OR THE BID DECISION, AS APPLICABLE, AND TO INITIATE A FORMAL PROTEST PROCEEDING UNDER THE PURCHASING POLICY. THE COUNTY’S PURCHASING POLICY CAN BE VIEWED AT THE COUNTY’S WEBSITE BY FOLLOWING THE APPROPRIATE LINKS FROM THE HOMEPAGE ADDRESS SET FORTH ABOVE.

IF A PROSPECTIVE BIDDER IS IN DOUBT WHETHER THIS REQUEST REQUIRES A BID BOND, SUCH PROSPECTIVE BIDDER IS SOLELY RESPONSIBLE FOR MAKING APPROPRIATE INQUIRY.

THE BOARD RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS WITHOUT CAUSE AND TO WAIVE TECHNICAL AND NON- TECHNICAL OR NON-MATERIAL DEFECTS IN THE REQUEST OR SUBMITTAL OF ANY BIDS.

A PERSON OR AFFILIATE WHO HAS BEEN PLACED ON THE CONVICTED VENDOR LIST FOLLOWING A CONVICTION FOR A PUBLIC ENTITY CRIME MAY NOT SUBMIT A BID ON A CONTRACT TO PROVIDE ANY GOODS OR SERVICES TO A PUBLIC ENTITY, MAY NOT SUBMIT A BID ON A CONTRACT WITH A PUBLIC ENTITY FOR THE CONSTRUCTION OR REPAIR OF A PUBLIC BUILDING OR PUBLIC WORK, MAY NOT SUBMIT BIDS ON LEASES OF REAL PROPERTY TO A PUBLIC ENTITY, MAY NOT BE AWARDED OR PERFORM WORK AS A CONTRACTOR, SUPPLIER, SUBCONTRACTOR, OR CONSULTANT UNDER A CONTRACT WITH ANY PUBLIC ENTITY, AND MAY NOT TRANSACT BUSINESS WITH ANY PUBLIC ENTITY IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO FOR A PERIOD OF 36 MONTHS FROM THE DATE OF BEING PLACED ON THE CONVICTED VENDOR LIST.

Background

The County purchased Camp Chowenwaw Park from the Girl Scouts of the Gateway Council with assistance from Florida Communities Trust (“FCT”) using Florida Forever Funds and is managed as a conservation, historic preservation, and an outdoor recreation area.

Timeline

Clay Today Advertisement Date:

March 13, 2025

OpenGov Advertisement:

March 13, 2025

Last Date of Inquiries:

March 24, 2025, 4:00pm

Final Addendum:

March 31, 2025, 4:30pm

Bid Due:

April 3, 2025, 4:00am

Bid Open:

April 4, 2025, 9:00am

Clay County Administration Building
Fourth Floor
477 Houston Street
Green Cove Springs, Florida 32043

Evaluation Committee Meeting:

Please visit the County's Calendar to review the Evaluation Committee Meeting Date for this RFP. https://www.claycountygov.com/government/calendar-of-events

Estimated Date for Recommendations to Board of County Commissioners:

April 22, 2025, 4:00pm

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238990All Other Specialty Trade Contractors
• NAICS 561320Temporary Help Services
• NAICS 561790Other Services to Buildings and Dwellings
• NAICS 611699All Other Miscellaneous Schools and Instruction

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