Project Information

Bid Title

Engineering Design Services for Midway Boulevard

Issuing Agency

Oak Harbor city

Location

Washington

Published Date

Mar 8, 2026

Closing Date

Apr 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

ENG-20-05

Original Source

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Bid Documents

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Project Description

Bid Number:	ENG-20-05
Bid Title:	Engineering Design Services for Midway Boulevard
Category:	Request for Qualifications
Status:	Open

Description: CITY OF OAK HARBOR REQUEST FOR QUALIFICATIONS: ENG-20-05 ENGINEERING DESIGN SERVICES FOR MIDWAY BOULEVARD Notice is hereby given that the City of Oak Harbor has issued a Request for Qualifications (RFQ) to solicit interest from qualified engineering firms to assist with preparing a design for the Midway Boulevard Improvements Project (ENG-20-05). The complete RFQ can be downloaded at: (City of Oak Harbor Webpage): https://www.oakharbor.gov/Bids.aspx Statement of Qualifications, as outlined in the RFQ package, must be received via electronic submission no later than 3:00 PM on Wednesday, April 1, 2026. Submit packets to: For security reasons, you must enable JavaScript to view this E-mail address. with the title: “RFQ for Engineering Design Services – Midway Blvd”. Under the directions of WSDOT Office of Equity and Civil Rights, this project was evaluated for an FSBE goal under their established procedures and criteria. The results were that this project can support a set aside amount of Zero percent (0%) as a Federal Small Business Enterprise (FSBE) goal for this project. The agreement with the potential consultant will have a voluntary Ten percent (10%) SBE goal. The City of Oak Harbor encourages disadvantaged, minority, and women-owned firms to respond. DBE participation is encouraged. The City of Oak Harbor, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all respondents that will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. The City of Oak Harbor is committed to providing equal opportunities to State of Washington certified Minority, Disadvantaged and Women’s Business Enterprises in contracting activities. (Section 4 of Chapter 56, Laws of 1975, 1st Ex. Sess., State of Washington). This federally funded project will be held to Federal EEO requirements. The City of Oak Harbor in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing Phillip Esqueda – Capital Project Manager at For security reasons, you must enable JavaScript to view this E-mail address. or by calling collect (360) 279-4525. _________________________________ Julie Nester, City Clerk Published:     Daily Journal of Commerce-March 7, 2026, and March 14, 2026 Whidbey News-Times – March 7, 2026, and March 14, 2026 Publication Date/Time: 3/7/2026 12:00 AM Publication Information: Whidbey News Times and Seattle Daily Journal of Commerce Closing Date/Time: 4/1/2026 3:00 PM Related Documents: RFQ Midway Blvd Improvements_Final Posting

Attachment Preview

Request for Qualifications for

Professional Engineering Services for the

Midway Boulevard Improvements Project

Soliciting Agency:

Proposals Due By:

Submit via E-mail To:

For More Information:

City of Oak Harbor

3:00 p.m. (Pacific Time) on Wednesday, April 1, 2026

City of Oak Harbor

ATTN: Sandra Place, Administration Manager

splace@oakharbor.org

Phillip Esqueda – Capital Project Manager

(360)279-4525 | pesqueda@oakharbor.org

OVERVIEW

This Request for Qualifications (RFQ) is for the City of Oak Harbor (City) to solicit interest

from qualified respondents to provide professional services for the Midway Boulevard

Improvements Project (Project). Consultants are invited to demonstrate their experience

and qualifications in performing work directly related to the services required by

responding to this RFQ. Proposals will be evaluated in accordance with qualifications-based

selection procedures. This project does involve federal funds.

About Oak Harbor, Washington

The City of Oak Harbor (population 24,840) was incorporated on May 14, 1915, and is

situated on the northern portion of Whidbey Island, approximately two hours' drive north

of Seattle, and is accessible by both land and ferry.

Oak Harbor's growth target projects a total population increase of 55% by 2045. The

population is growing from 24,840 in 2020 to 38,507 by 2045.

Oak Harbor is Island County’s largest incorporated city. Named for the Garry Oak trees which

grace its skyline, the city's growth coincided with two major events: the building of

Deception Pass Bridge on July 31, 1935, and the completion of Naval Air Station Whidbey

Island on September 21, 1942.

The City of Oak Harbor operates under the Mayor–Council form of government. The Mayor

and City Council are elected at-large for four-year overlapping terms. The Mayor serves as

the Chief Executive Officer and is responsible for the development of budgets and related

financial plans, and the overall operation of the City.

BACKGROUND AND DISCUSSION

Midway Boulevard is an existing 4-lane minor arterial roadway, approximately 1.2 miles in

length, carrying 5,000 – 7,000 ADT that acts as a gateway into Oak Harbor from the State

Route 20 corridor. The existing areas surrounding Midway Boulevard are in the early stages

of being studied for the potential of incorporating future mixed-use development. The

existing roadway is mostly uniform in right-of-way width, generally consisting of a

continuous sidewalk and no bicycle infrastructure. The Midway Boulevard Project was

ranked highly as part of the City’s 2016 Transportation Comprehensive Plan.

The City of Oak Harbor is soliciting interest from consulting firms with expertise in Civil and

Engineering Design. This agreement will be for approximately eighteen months in duration

with the option for the City to extend it for additional time and money if necessary.

Consultants will be considered for the following project described below.

The City reserves the right to amend terms of this RFQ to circulate various addenda, or to

withdraw the RFQ at any time, regardless of how much time and effort consultants have

Page 1 of 8

spent on their responses.

The first phase of work to be performed by the Consultant consists of preliminary

engineering and associated work to produce a complete Plans, Specifications, and Estimate

(PS&E) Package for the improvements of Midway Boulevard from Washington State Route

20 to SE Pioneer Way. Continuation with the consultant to future phases (right-of-way and

construction) will be evaluated at the completion of the preliminary engineering phase.

The contract resulting from this RFQ shall have an anticipated date of final completion of

December 31, 2028.

The Successful Proposer shall work with the Project Manager to refine and articulate the

scope of work, clarifying the Project tasks and identifying possible contingency tasks, and

providing a fee estimate for the work. A pre-contract meeting(s) may be required and shall

not be billable to the City.

PRELIMINARY SCOPE OF WORK

The proposed project will include street improvements of the existing four-lane road to

reallocate lanes for construction of improved access for pedestrians, bicycles, and transit

modes. This project will involve elements of intersection, parking, and landscaping

improvements to balance the needs of the motorists, pedestrians, and the surrounding

environment. Right-of-way acquisition may be necessary.

The City anticipates that the project will include, but is not limited to, design and

coordination of the following items:

• Layout of road section and alignment

• Storm water treatment design

• Intersection improvements

• Illumination improvements

• Traf�ic data collection

• Surveying and utility location

• Right-of-way acquisition assistance

• Public outreach and communications

• Construction engineering services

• Compliance with State/Federal requirements

Page 2 of 8

This project is funded through a federal Surface Transportation Program grant. The

consultant must have the ability to comply with the WSDOT consultant requirements

contained in the WSDOT Local Agency Guidelines Manual.

Under the directions of WSDOT Of�ice of Equity and Civil Rights, this project was evaluated

for an FSBE goal under their established procedures and criteria. The results were that this

project can support a set aside amount of Zero percent (0%) as a Federal Small Business

Enterprise (FSBE) goal for this project. The agreement with the potential consultant will have

a voluntary Ten percent (10%) SBE goal.

The City of Oak Harbor reserves the right to retain the services of the successful �irm for an

subsequent phases (R/W, CN) associated with this project.

Project Schedule

The City of Oak Harbor has overall authority in scope, schedule, and budget for this project.

This project is divided into multiple phases with anticipated phase completion date(s) as

follows:

Phase 1: Design, Right-of-Way Acquisition, and Public Involvement

2026 - 2027

Phase 2: Construction Engineering Services

2028 - 2029

Once Phase 1 is nearing completion, the scope of work for Construction Engineering

Services will be re�ined and �inalized during negotiations at a later date.

Project Budget

The Surface Transportation Block Grant (STBG) Program grant has allocated funds for

consultant work on the preliminary engineering phase of the project. It is anticipated that

additional funds will be obtained for the right-of-way and construction phases. DO NOT

submit information regarding fees, price, man-hours or any other cost information.

Submittals containing this information will not be considered.

PROPOSAL REQUIREMENTS

Project Approach: Provide a clear concise statement of the general approach to be

undertaken on the project.

Scope of Work: The consultant will be required to provide all the services and work to

complete the required Midway Boulevard Improvements Project. The consultant should

include in the scope of work the gathering and analysis of data, periodic meetings with City

staff, and a presentation to City Council.

Schedule of Work: The consultant shall provide a schedule for the various tasks identi�ied

in the Scope of Work. The schedule should include the time allowed for review by the City.

Page 3 of 8

Consultant Quali�ications: Consultant quali�ications should include detailed information

regarding the Consultant’s experience on similar projects.

A statement to the effect that the consultant’s project lead and key team members, as well as

subconsultants, will not be replaced without the prior approval of the City shall be included.

The Consultant’s quali�ications should include the following information:

• List at least �ive (5) but no more than seven (7) projects of similar complexity and

magnitude undertaken and completed in the past �ive (5) years and provide

references with a phone number and email address for each reference.

• Provide resumes of no more than four (4) key members of the proposed project

team and no more than four (4) key members of each subconsultant who will work

on this project. Each resume should be a maximum of two (2) pages in length.

• Of the listed reference projects, list the involvement of proposed project team

members for whom resumes have been submitted.

• List subconsultants and specify their involvement in the project. List no more than

�ive (5) projects of similar complexity and magnitude undertaken by the

subconsultant in the past �ive (5) years and provide references with a phone

number and email address for each project.

o The consultant may submit a brochure or narrative discussion, not to exceed

�ive (5) single sided pages (8.5” x 11”), that provides any further information

describing the �irm’s quali�ications for this project.

• The proposal should be accompanied by a brief introductory letter stating your

�irm’s interest in the project.

Af�irmation as to Form of Agreement: Provide a statement to the effect that the City

Standard Professional Services Agreement (PSA) is acceptable to the Proposer or state

exceptions taken.

Level of Effort: The Consultant shall prepare a separate Level of Effort spreadsheet that

contains line items for each major task and subtask to be performed, with the estimated man-

hours per classi�ication to be expended in that effort. The level of effort spreadsheet will be

used to evaluate and compare the City’s understanding of the scope of work with the

Consultant’s proposal.

Selection Procedure: Subsequent to the deadline for acceptance of proposals, the City will

evaluate the Technical Proposal and will determine rankings based upon materials

submitted and oral interviews (if deemed necessary by the City) using the selection criteria

and weights indicated below. The City will contact the �irm with the highest-ranked

Technical Proposal and request a scope of work and fee. If an agreement cannot be reached

with the top-ranked �irm, the City will contact the �irm with the next-ranked Technical

Page 4 of 8

Commodity Codes

• NAICS 541330Engineering Services

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