Project Information

Bid Title

Employment Verification Services

Issuing Agency

Housing Authority of the City of Pittsburgh

Location

Pennsylvania

Published Date

Jan 29, 2026

Closing Date

Feb 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP/RFQ#250-02-26

Original Source

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Bid Documents

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Project Description

Employment Verification Services

RFP/RFQ#250-02-26

OPEN

The Housing Authority of the City of Pittsburgh seeks proposals from person(s) or organization(s) qualified to provide Employment Verification Services

Issue Date:

Jan 5, 2026 08:00 am

Meeting Date:

Jan 28, 2026 10:00 am

Deadline Date:

Feb 5, 2026 10:00 am

Procurement Documents

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Jan 2, 2026

Jan 2, 2026

RFP #250-02-26EmploymentVerificationServices

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Jan 28, 2026

Jan 28, 2026

Pre-Submission Sign In Sheet - RFP #250-02-26 Employment Verification Services

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Housing Authority of the City of Pittsburgh

RFP #250-02-26

Employment Verification Services

HOUSING AUTHORITY OF THE CITY OF PITTSBURGH

REQUEST FOR PROPOSALS

Employment Verification Services

RFP #250-02-26

Due:

February 5, 2026

10:00 A.M.

To: Mr. Brandon Havranek

Associate Director of

Procurement/Contracting Officer

Procurement Department

412 Boulevard of the Allies

6th Floor Procurement Department

Pittsburgh, PA 15219

SECTION I

INTRODUCTION

The HACP is a municipal corporation, formed under the U.S. Housing Act of 1937, codified at 42

U.S.C. Section 1401 et seq. as amended and the Housing Authority Law of Commonwealth of

Pennsylvania codified at 35 P.C. 1542, et. seq. as amended. As such, the HACP is charged with

providing “affordable decent, safe and sanitary housing for low-income persons.”

The HACP has approximately 300 employees and services over 10,000 residents. The Authority,

its partners and subsidiaries operate approximately 4000 units of rental housing; and, through its

Housing Choice Voucher Program, funds housing assistance for the rental of more than 6000 other

units of privately owned housing.

Major operational departments include Asset and Site Management, Facility Services, Occupancy,

Housing Choice Voucher, and Modernization & Development. Major administrative departments

include Legal, Finance, Information Technology, and Human Resources. Our public and

community relations departments are Community Affairs and Resident Self-Sufficiency. All

departments work together to achieve the goals of the Authority that are set by the Board of

Commissioners. day to day decision-making rests with the Executive Director, who reports to the

Board of Commissioners on a regular basis.

The Housing Authority of the City of Pittsburgh seeks proposals from person(s) or organization(s)

qualified to provide Employment Verification Services.

The Authority is contemplating the award of a professional service contract, or contracts, for an

initial term of three (3) years with two (2), one (1) year extension options, for a total of five

(5) years, in the form of the Contract (Attachment A) through this solicitation process. If

submitting alterations to the HACP contract for review and acceptance by HACP, please submit

an electronic version in MS Word format with your proposal. If submitting your company contract

for review and acceptance by HACP, please submit an electronic version in MS Word format with

your proposal. If your contract is not included with your proposal, it is assumed that HACP’s

contract will be used and is binding.

Any questions regarding this Request for Proposals should be in writing and directed to:

Mr. Brandon Havranek –

Associate Director of Procurement/Contracting Officer

Housing Authority of the City of Pittsburgh

412 Boulevard of the Allies

6th Floor, Procurement Department

Pittsburgh, PA 15219

412-456-5000 Ext 2890

If submitting questions via email, please send to brandon.havranek@hacp.org

A complete proposal package may be obtained from:

Business Opportunities Section of the HACP website, www.hacp.org

2

Following are the Key Dates associated with this Request for Proposals:

February 5, 2026

10:00 a.m.

Deadline for Submission of Proposals

Mr. Brandon Havranek

Associate Director of Procurement/Contracting

Officer

Housing Authority of the City of Pittsburgh

412 Boulevard of the Allies

6th Floor, Procurement Department

Pittsburgh, PA 15219

January 28, 2026

10:00 a.m.

Pre-submission Meeting:

will be held via Zoom Meeting:

Join Zoom Meeting

https://hacp-

org.zoom.us/j/81684023461?pwd=wQb2QCgq

l8oFVwXdyxA7JbdPpk6CeN.1

Join Zoom Meeting :

Meeting ID: 816 8402 3461

Passcode: 716772

+13017158592 US (Washington, D.C.)

January 29, 2026

10:00 a.m.

Deadline for the submission of written

questions.

**Deadlines are subject to extension at HACP discretion and will be communicated as an

addendum to this solicitation.

HACP will also accept online submissions for this Request for Proposals, for those respondents

wishing to submit online, please go to the following web address to upload documents:

https://www.dropbox.com/request/yHaGA7Za7IMUqyvX5Bqe

Please include your name and email address when prompted before submitting and upload all

relevant attachments in the same document. Formatting for online submission should be

organized in the same manner as if submitting the information via flash drive. The title of the

uploaded bid shall be as follows:

[Full Company Name]_RFP #250-02-26__Technical

[Full Company Name]_RFP #250-02-26__Fee Proposal

3

In the unlikely event your bid is too large to be uploaded as a single file, add: _Part-1, _Part-2…

etc. to the end of the file name.

In addition to the electronic submittal above, The Housing Authority of the City of Pittsburgh

will only be accepting physical proposals dropped off in person from 8:00 AM until the

closing time of 10:00 a.m. on February 5, 2026, in the lobby of the One Stop Shop at 412

Boulevard of the Allies, Pittsburgh, PA 15219. Proposals may still be mailed via USPS at which

time they will be time and date stamped in the Procurement Department at 412 Boulevard of the

Allies, 6th Floor Procurement Department, Pittsburgh, PA 15219. All proposals must be

received at the above address no later than 10:00 a.m. on February 5, 2026, regardless of the

selected delivery mechanism.

4

Housing Authority of the City of Pittsburgh

RFP #250-02-26

Employment Verification Services

SECTION II

SCOPE OF SERVICES

The scope of services specifically described below shall include, but is not necessarily limited to, the following:

a) To provide employment and income verifications;

b) To locate/validate all income from HACP applicants and participants;

c) To verify income information provided by the participant, which will assist the HACP in verifying

income, to include, but not limited to, determining program eligibility, tracking program benefits,

supporting quality control, locating defaults, and investigating potential fraud;

d) To provide instant access to up-to-date employment and income data from employers nationwide;

e) To provide updated employee wage data from each payroll period;

f) To release data electronically to the HACP for various purposes, to include, but not limited to, fraud

investigations, eligibility determinations, and locating defaults;

g) To provide confidential data directly from the employers’ payroll system;

h) To ensure that the successful bidder is able to contract with employers to provide data directly to public

assistance agencies as a trusted 3rd party;

i) To provide a customer service Support System Team that is responsible for identifying, educating,

registering, and training to the HACP and both governmental agencies and commercial verifiers (banks,

pre-employment screeners) that need to access payroll records;

j) To provide a 24/7 website available for online verification of employment and income;

k) To provide a large Customer Service Center available Monday through Friday during HACP business

hours;

The Professional Services Contract that is anticipated for us to obtain these services is included herein as

Attachment A.

Commodity Codes

• NAICS 541612Human Resources Consulting Services

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