Project Information

Bid Title

POINTE POOL PLASTER

Issuing Agency

City of Ballwin

Location

Missouri

Published Date

Nov 20, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

POINTE POOL PLASTER
The City of Ballwin seeks bids from qualified contractors to perform all prep work and to plaster the surface of an indoor swimming pool at The Pointe at Ballwin Commons, 1 Ballwin Commons Circle, Ballwin, MO 63021.
Sealed bids addressed to the City of Ballwin, Parks and Recreation Dept. #1 Ballwin Commons Circle, Ballwin, MO 63021 will be accepted by the City of Ballwin until 2:00 P.M. (prevailing local time) on the 19th day of December, 2025 at which time all bids received will be opened and read aloud. Copies of the Bid Documents may be obtained by contacting Chris Conway Director of Parks and Recreation at 636-227-8950, or cconway@ballwin.mo.us or by clicking here . Bid Documents include this Notice to Contractors, Instructions to Bidders, General Conditions, the Plans and Specifications, Bid Proposal form, Bid Bond form, proposed City-Contractor Agreement, Bidders Information Sheet form, Exhibits, and any Addenda issued prior to closing of the scheduled time for accepting bids.
Bids should be clearly marked “BID OPENING: 26-02: Pool Plaster, Attention Chris Conway.” Bids shall be submitted on the Bid Proposal form provided. All work shall be performed according to City of Ballwin specifications.
The successful bidder shall comply with applicable State provisions concerning the payment of prevailing wages on public works projects. Accordingly, all workers performing work under the City-Contractor Agreement shall be paid not less than the prevailing hourly rate of wages as determined by the Department of Labor and Industrial Relations of the State of Missouri. A copy of the applicable Annual Wage Order and Incremental Increases for each occupational title required under this project is included in the Bid Documents as Exhibit A.

Attachment Preview

City of Ballwin RFP 26-02

CITY OF BALLWIN, MISSOURI

NOTICE TO CONTRACTORS

The City of Ballwin seeks bids from qualified contractors to perform all prep work and to plaster

the surface of an indoor swimming pool at The Pointe at Ballwin Commons, 1 Ballwin

Commons Circle, Ballwin, MO 63021.

Sealed bids addressed to the City of Ballwin, Parks and Recreation Dept. #1 Ballwin Commons

Circle, Ballwin, MO 63021 will be accepted by the City of Ballwin until 2:00 P.M. (prevailing

local time) on the 19th day of December, 2025 at which time all bids received will be opened

and read aloud. Copies of the Bid Documents may be obtained by contacting Chris Conway

Director of Parks and Recreation at 636-227-8950, or cconway@ballwin.mo.us. Bid Documents

include this Notice to Contractors, Instructions to Bidders, General Conditions, the Plans and

Specifications, Bid Proposal form, Bid Bond form, proposed City-Contractor Agreement,

Bidders Information Sheet form, Exhibits, and any Addenda issued prior to closing of the

scheduled time for accepting bids.

Bids should be clearly marked “BID OPENING: 26-02: Pool Plaster, Attention Chris

Conway.” Bids shall be submitted on the Bid Proposal form provided. All work shall be

performed according to City of Ballwin specifications.

The successful bidder shall comply with applicable State provisions concerning the payment of

prevailing wages on public works projects. Accordingly, all workers performing work under the

City-Contractor Agreement shall be paid not less than the prevailing hourly rate of wages as

determined by the Department of Labor and Industrial Relations of the State of Missouri. A

copy of the applicable Annual Wage Order and Incremental Increases for each occupational title

required under this project is included in the Bid Documents as Exhibit A.

Enrollment in Federal Work Authorization Program

Bidders are informed that pursuant to Section 285.530, RSMo, as a condition of the award of any

contract in excess of five thousand dollars ($5,000.00), the successful bidder shall, by sworn

affidavit and provision of documentation, affirm its enrollment and participation in a federal

work authorization program with respect to the employees working in connection to the

contracted services. Successful bidders shall also sign an affidavit affirming that it does not

knowingly employ any person who is an unauthorized alien in connection to the contracted

services.

Safety Training

Bidders are informed that the Project is subject to the requirements of Section 292.675, RSMo,

which requires all contractors or subcontractors doing work on the Project to provide, and

require its on-site employees to complete, a seven (7) hour course in construction safety and

health approved by the Occupational Safety and Health Administration (“OSHA”) or a similar

program approved by the Missouri Department of Labor and Industrial Relations which is at

least as stringent as an approved OSHA program. The training must be completed within sixty

(60) days of the date work on the Project commences. On-site employees found on the worksite

without documentation of the required training shall have twenty (20) days to produce such

documentation. Contractors and sub-contractors in violation of this provision will forfeit to the City of

Ballwin $2,500.00 plus $100.00 a day for each employee who is employed without training. The City of

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City of Ballwin RFP 26-02

Ballwin may withhold assessed penalties from payment due to the bidder and/or any subcontractors

employed thereby. The bidder shall complete and submit their bid on the “AFFIDAVIT OF WORK

AUTHORIZATION”.

A The Notice to Proceed is expected on January 13, 2026. Physical work on site will be

scheduled to begin in the summer of 2026 and shall continue uninterrupted as outlined in the

Specifications.

Bid security in the amount of five (5%) percent of the Base Bid offered by the bidder as

indicated on the Bid Proposal form shall accompany the bid submittal. Bid security shall be in

the form of a bank draft or certified check drawn upon a responsible, solvent bank and payable to

the City of Ballwin, Missouri or a satisfactory Bid Bond executed by the bidder and by a good

and sufficient surety authorized to do business in Missouri.

The successful bidder shall be required to furnish within seven (7) days of notification of

contract award a satisfactory Payment, Performance and Guarantee Bond in the full amount of

the Bid based on the bid quantities listed on the Bid Proposal form. The Payment, Performance

and Guarantee Bond furnished shall meet all requirements of section 107.170 of the Revised

Statutes of Missouri, as amended, and shall guarantee the faithful performance of the work

including payment of prevailing wage requirements of the State of Missouri. No bid submitted

shall be withdrawn after the opening of bids for a period of ninety (90) calendar days after the

closing of the scheduled time for accepting bids.

The City of Ballwin will affirmatively assure that in any contract entered into pursuant to this

Notice to Contractors, qualified minority business enterprises will be afforded full opportunity to

submit bids and will not be discriminated against on the grounds of race, color, religion, sex, age,

disability, familial status, national origin or political affiliation. If you are a person that requires

an accommodation or desires more information, please call (636) 227-8580 or RELAY

MISSOURI 1-800-735-2966 TDD not later than 5:00 P.M. on the third day preceding the last

day for accepting bids. Offices are open between 8:00 A.M. and 5:00 P.M. Monday through

Friday.

The City of Ballwin intends to award a contract for the Project based on the bid that, in the City

of Ballwin’s sole discretion, best meets the interests and requirements of the City. The City of

Ballwin reserves the right in the City’s sole discretion to reject any and all bids, to waive

technicalities or deficiencies in any or all bids, to negotiate with any or all bidders or others for

more favorable terms or prices, and to award a contract to other than the bidder submitting the

lowest cost bid proposal, with or without negotiation. The City of Ballwin reserves the right not

to open a sole bid.

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City of Ballwin RFP 26-02

CITY OF BALLWIN, MISSOURI

INSTRUCTIONS TO BIDDERS

1.​ General

A.​ All work shall be constructed and completed in accordance with the specifications for the

same, relating to the construction of such improvements.

B. ​ The Bid Documents are on file at the City of Ballwin, Parks and Recreation Department

#1 Ballwin Commons Circle, Ballwin, MO 63021.

C. ​ There will be no pre-bid meeting. Any questions should be directed to Chris Conway

Director of Parks and Recreation @ 636-227-8950.

D. ​ Bid due date is December 19, 2025, at 2:00 P.M. (prevailing local time).

2.​​ Scope

Proposed construction for the Project will consist generally of: All work required to

prepare surface for new plaster and to re-plaster surface of indoor swimming pool. See

Specifications attached hereto. If Alternates are proposed, the Alternates must be itemized

separately from the Base Bid.

3.​ ​ Material Purchases

The Contractor shall be responsible for paying all material suppliers. The Contractor shall pay

all taxes required by law. For Sales Tax: see Special Sales Tax Provisions, paragraph 21.

4.​ ​ Land and Rights-of-Way

For the purposes of operating and maintaining the Project, the City of Ballwin shall acquire the

necessary lands, easements and rights-of-way privileges required for same. The Contractor shall

furnish and construct any necessary access roads or facilities.

5.​ ​ Obtaining Bid Documents

Bid Documents include the Notice to Contractors, the Instructions to Bidders, the General

Conditions, the Plans and Specifications, the Bid Proposal form, the Bid Bond, the proposed

City-Contractor Agreement, the Bidders Information Sheet form, Exhibits, and any Addenda

issued prior to receipt of bid proposals and all modifications. Copies of the Bid Documents may

be obtained at City of Ballwin, #1 Ballwin Commons Circle, Ballwin, MO 63021 or The Pointe

at Ballwin Commons, 1 Ballwin Commons Circle, Ballwin, MO 63021 at no cost. The City of

Ballwin shall maintain a list of all persons and organizations who have obtained copies of the

Bid Documents.

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City of Ballwin RFP 26-02

6.​​ Bid Proposals

A.​ Sealed bid proposals will be received in accordance with the Notice to Contractors.

B.​ Bids shall be submitted on the accompanying Bid Proposal form. Bids shall be sealed in

an envelope bearing only the printed endorsement "BID OPENING 26-02: Pool Plaster,

ATTENTION: Chris Conway". In the case of proposals to be sent by mail, the envelope shall

be placed in an outer or mailing envelope, and endorsed as noted above.

C.​ Bid security in the amount of five (5%) percent of the Base Bid [exclusive of numbered

Alternates] as indicated on the Bid Proposal form shall accompany the bid submittal. Bid

security shall be in the form of a bank draft or certified check and drawn upon a responsible,

solvent bank and payable to the City of Ballwin, Missouri or a satisfactory Bid Bond executed by

the bidder and by a good and sufficient surety authorized to do business in Missouri. The bid

security shall be refunded or returned to the bidder upon the faithful performance of the

conditions of the Bid Proposal to the satisfaction of the City of Ballwin.

D.​ The successful bidder shall be required within seven (7) days of receipt of written

notification of award from the City of Ballwin to execute the City-Contractor Agreement and to

furnish a satisfactory Payment, Performance and Guarantee Bond with a good and sufficient

surety authorized to do business in the State of Missouri in the full amount of the bid submitted

based on the bid quantity listed on the Bid Proposal form. The Payment, Performance and

Guarantee Bond furnished shall meet all requirements of section 107.170 and 290.250 of the

Revised Statutes of Missouri, as amended, and shall guarantee the faithful performance of the

Work including payment of prevailing wage requirements of the State of Missouri. In case of

failure or neglect to execute the City-Contractor Agreement or to furnish a satisfactory Payment,

Performance and Guarantee Bond within the time above specified, such bidder will be

considered as having abandoned the bid, and the bid security provided shall thereupon be

forfeited to the City of Ballwin and collected as provided by law, and thereupon the Project shall

be re-advertised or otherwise let to another bidder.

E.​ Prior to final acceptance of the Project, the Contractor shall be required to provide in cash

or by certified check payable to the City of Ballwin maintenance security in the amount of ten

percent (10%) of the final construction cost of the Project. The maintenance security shall be

held by the City of Ballwin in full force for one (1) year following final acceptance of the Project

and the Contractor agrees and consents to the use of the maintenance security by the City of

Ballwin to make any necessary repairs to any portion of the Work.

F.​ No bid shall be considered unless the offering bidder shall furnish evidence satisfactory

to the City of Ballwin that the bidder has the necessary facilities, ability and pecuniary resources

to fulfill the conditions of the Contract Documents. The low bidder or any other bidder may be

required to submit financial statements.

G.​ All bids shall be made for materials in the different classes furnished in the Work

complete, and no bid proposal will be made or considered on any part of the Work not complete

in place, nor on materials except in completed work, unless specifically otherwise provided for in

the Plans and Specifications.

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City of Ballwin RFP 26-02

H.​ Attention of the bidders is directed to the requirement that work on the project shall be

commenced on June 1, 2026 and be completed no later than July 1, 2026. The pool shall be

ready to be filled by 8:00 A.M. on July 2, 2026.

The Contractor is required to coordinate all work around concurrent onsite projects, including the

installation of an aquatic play structure and painting. Breaks in work should be anticipated as

other improvements are completed

I.​ No bid shall be withdrawn after the opening of bids for a period of ninety (90) calendar

days after the closing time for acceptance of bids. Any bidder may withdraw a bid personally or

by telegraphic or written request at any time prior to the closing time for the acceptance of bids.

J.​ The successful bidder shall be required to comply with all applicable State provisions

concerning the payment of prevailing wages on public works projects. The successful bidder

shall submit attached Form PW-1000 to the Missouri Department of Labor and Industrial

Relations, Division of Labor Standards upon award of the contract. All workers performing work

under the City-Contractor Agreement shall be paid not less than the prevailing hourly rate of

wages as determined by the Department of Labor and Industrial Relations of the State of

Missouri. A copy of the applicable Annual Wage Order and Incremental Increases for each

occupational title required under this project is included in the Bid Documents and shall be

included in the Contract Documents.

K.​ The Contractor and each subcontractor engaged on the Project shall keep posted in a

prominent and easily accessible place at the Project site a clearly legible statement of all

prevailing hourly wage rates to be paid to all workers employed on the construction of the

Project. The statement shall remain continuously posted during the full time that any worker

shall be employed on the Project.

L.​ The Contractor and each subcontractor shall submit to the City of Ballwin monthly

during the construction of the Project certified copies of payroll records for all workers employed

on the Project. The Contractor shall forfeit, as a penalty, to the City of Ballwin the sum of

$2,500, plus One Hundred Dollars ($100.00) for each worker employed by the Contractor or by

any subcontractor for each working day or portion thereof that such worker is paid less than the

prevailing hourly rate of wages as determined by the Department of Labor and Industrial

Relations of the State of Missouri for work performed under the City Contractor Agreement.

M.​ The bidder shall perform with his own organization, work amounting too not less than 50

percent of the total contract cost.

7.​ ​ Itemized Bids

Each bid shall be itemized in component parts as set out on the Bid Proposal form to be

submitted on or before the date and time for receiving bids. Each bid shall specify unit prices for

all items and shall make extensions based upon the quantities listed. The sum of the products of

the quantities listed in the Bid Proposal form as submitted, multiplied by the unit price bid, shall

constitute the gross sum bid.

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