Project Information

Bid Title

Christian Street Cemetery Stone Repair

Issuing Agency

Town of Hartford

Location

Vermont

Published Date

May 5, 2026

Closing Date

May 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Christian Street Cemetery Stone Repair
Category:	Administration
Status:	Open

Description: The Town of Hartford is soliciting proposals to provide head stone repair and restoration services for the first section of Christian Street Cemetery nearest to Route 5 that have become unstable, tilted, or damaged due to ground movement, weathering or foundation failure. View the full request for proposal (PDF). RFP Issue Date:  May 4, 2026 Proposals Due:  May 29, 2026 at 12:00 PM EDT Submit To: For security reasons, you must enable JavaScript to view this E-mail address. Publication Date/Time: 5/4/2026 8:00 AM Closing Date/Time: 5/29/2026 12:00 PM Contact Person: John Haverstock, Town Manager jhaverstock@hartford-vt.org Related Documents: Request for Proposal RFP Christian Street Cemetery Stone Repair 2026

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Request for Proposals

Christian Street Cemetery Stone Repair

Hartford, Vermont

Contact:

John Haverstock, Town Manager

171 Bridge Street

White River Junction, Vermont 05001

Phone: (802) 295-9353 X216

E-mail: jhaverstock@hartford-vt.org

RFP Issuance: May 4, 2026

Site Tour: May 15, 2026 @ 9:00a.m.

RFP Response Deadline: May 29, 2026 @ Noon

Bid Award Date: June 9, 2026

 INTRODUCTION

The Town of Hartford is soliciting proposals to provide head stone repair and restoration services for the

first section of Christian Street Cemetery nearest to Route 5 that have become unstable, tilted, or damaged

due to ground movement, weathering or foundation failure.

 SCOPE OF SERVICES

GENERAL

o All work will be performed in a professional manner by experienced and well-trained,

personnel.

o The practices and procedures employed will be according to accepted industry standards

in the cemetery headstone repair an restoration profession.

o All mechanized equipment must be turned off if you encounter the public (within 20

feet).

o No mechanized equipment may be used within 200 feet of a funeral in progress.

o The Contractor will train crew members to respect the solemn dignity of the cemetery,

o Any damage to cemetery, including but not limited to monuments, markers or

memorials will be the responsibility of the Contractor.

o The Contractor shall list prior experience and be required to provide three (3) references

demonstrating successful completion of similar work.

o The Contractor is required to demonstrate that they consistently perform work using the

highest quality of workmanship.

o The Contractor is required to demonstrate that they own or has access to the equipment

required to perform the work.

o Time Frame of work to be done: Start date June 10, 2026 Finish date October 31, 2026.

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GENERAL INFORMATION

Proposals shall be submitted in a sealed envelope with the contractor’s name, address and phone number.

Proposals received after the stated deadline shall not be accepted. Proposal packages are to be delivered

to:

Town of Hartford

Attn: Town Manager, John Haverstock

171 Bridge Street

White River Junction, VT 05001

Clearly marked and sealed envelope(s) - “Christian Street Cemetery”

NOTE:

A scheduled site tour will begin at the Christian Street Cemetery at 9:00a.m. on May 15, 2026.

Estimated duration of the site tour is 1 hour. All proposals must be received no later than 12:00

noon, May 29, 2026.

Questions about the project should be directed to Henry Hazen at:

Telephone: 802-291-2958

E-mail: bsfarm1@comcast.net

All proposals become the property of the Town of Hartford upon submission. The expense of preparing

and submitting a proposal is solely the responsibility of the Contractor. The Town reserves the right to

reject any or all proposals received, to negotiate with any qualified source, or to cancel in part or in its

entirety this RFP as deemed to be in the best interest of the Town of Hartford. This solicitation in no way

obligates the Town to award a contract.

By submission of the Bid, BIDDER certifies that bid has been arrived at independently, without

consultation, commitment, or agreement as to any matter relating to Bid with any other BIDDER or with

any competition.

The Scope of Work by the Contractor for each item shall include furnishing all supervision, technical

personnel, layout, labor, materials, tools, appurtenances, equipment, disposal sites and services,

mobilization/demobilization, insurances, and services required to perform the work as described in this

Request for Bids.

INSURANCE REQUIREMENTS

WORKERS COMPENSATION:

The Contractor is required to carry full and complete Workers Compensation insurance for all employees

engaged in work on this project. The same requirements for Workers Compensation insurance shall apply

to any subcontractor engaged on this project. The Contractor shall, prior to a Purchase Order being

issued, produce a certificate of insurance demonstrating same to the Town. The Contractor shall keep

said insurance, and the Town’s additional insured status, in full force throughout the course of the project.

This Certificate of Insurance does not have to be provided at the time bids are submitted.

The Contractor must show evidence of Workers Compensation and Employers Liability Insurance

Coverage.

GENERAL LIABILITY:

The Contractor shall supply the Town with a Certificate of Insurance showing liability coverage no less

than $1,000,000. The Contractor shall cause the Town to be made an additional insured on the

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Contractor’s liability insurance, on a primary and non-contributing basis. The Contractor shall, prior to a

Purchase Order being issued, produce a certificate of insurance demonstrating same to the Town. The

Contractor shall keep said insurance, and the Town’s additional insured status, in full force throughout the

course of the project. This Certificate of Insurance does not have to be provided at the time bids are

submitted.

The Contractor must list the Named Member as Additional Insured on their Commercial General

Liability Policy.

CONTRACTOR SELECTION

The Town reserves the right:

1. to accept or reject any or all Bids in whole or in part and to accept other than the lowest price;

2. to amend, modify, or withdraw this Request for Bids;

3. to require supplemental statements or information from bidders;

4. to extend the deadline for responses to this Request for Bids;

5. to waive or correct any irregularities in Bids received;

6. to negotiate separately with one or more competing bidders;

7. to award the bid deemed to be in the best interest of the Town, and

All bids upon submission become the property of the Town of Hartford.

The following criteria, as a minimum, will be used to evaluate qualifications:

Criteria

Attendance of a site tour

Total Maximum Fee

Licenses and certifications to perform the work

Description of qualifying experience to perform work

List and contact information for a minimum of 3 references

Equipment required to perform the work

 BIDS AND DESCRIPTION OF PAY ITEMS

Item #

Description of Work

1 Headstone Repair and Restoration at Christian Street Cemetery

Weight

10%

25%

10%

15%

10%

15%

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Note:

Please provide the necessary signature and information below:

(Signature of Bidder & Date)

(Contractor)

(Title of Bidder)

(Mailing Address)

(Town, State, Zip)

Competent Contract Supervisor:

AVAILABLE START DATE:

BID SHEET

(Phone # & Fax#)

Years of exp.

Name of Bidder

Hourly Rate $

Number of Monuments Covered by Quote: ________________

Lump Sum Quote $

Labor

$

Materials and Supplies

$

Total for entire cemetery

If available funding is an issue, are you willing to perform the needed work over two consecutive

years, with a 3% increase in labor and materials costs for the second year?

YES

NO

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238140Masonry Contractors
• NAICS 238990All Other Specialty Trade Contractors

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