Project Information

Bid Title

Crack Sealing

Issuing Agency

Park Ridge City

Location

Illinois

Published Date

Jun 18, 2026

Closing Date

Jul 2, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Description	Opening Date/Time	Closing Date/Time
Crack Sealing PW-26-11	June 18, 2026 :	July 02, 2026 10:00 AM

Attachment Preview

CITY OF PARK RIDGE

505 Butler Place

Park Ridge, IL 60068

Tel: 847-318-5200

www.parkridge.us

INVITATION TO BID

CRACK SEALING

PW-26-11

NOTICE TO BIDDERS

The City of Park Ridge is accepting bids from qualified vendors for the routing, cleaning, and filling of

cracks in asphalt pavement on various city streets.

Solicitation documents can be obtained from on the City’s website (www.parkridge.us/purchasing) and

OpenBids (www.demandstar.com). All responses must be received via OpenBids or in-person at Park

Ridge City Hall, Finance Department, 505 Butler Place, Park Ridge, IL prior to the Due Date and Time set

forth below. Responses transmitted by fax or email will not be accepted. Responses received in person

must be in a sealed envelope marked and clearly labeled: Company Name and Address, Solicitation

Number, and Project Title.

Infrequent or first-time users of electronic bidding are encouraged to upload their responses at least 24

hours prior to bid opening. The City is not responsible for submittal errors or incomplete bid submissions.

For technical issues or concerns, bidders may contact OpenBids support directly at

hello@eunasolutions.com.

VIRTUAL BID OPENING

Click here to join the Virtual Bid Opening (via Microsoft Teams) from your computer or mobile device.

Proposals will be opened publicly at City Hall at the date and time specified in the Notice to Proposers.

ACTION

Invitation for Bids Issued

Questions Due

Final Q&A Addendum Published

Bid Due Date

Anticipated Contract Award

DATE

June 18, 2026

June 24, 2026

TIME

-

3:00 P.M.

June 26, 2026

July 2, 2026

August 2026

3:00 P.M.

10:00 A.M.

Any communication regarding this solicitation between the date of issue and date of award is to be in

writing and directed to procurement@parkridge.us. Answers to questions submitted in writing may be

distributed as an addendum. If a plan holder chooses not to respond, please fill out the enclosed No

Response Survey form and return it to the email above.

GENERAL CONDITIONS AND INSTRUCTIONS

1. GENERAL

Throughout this document, “City of Park Ridge” and “City” shall be synonymous and mean the City of

Park Ridge. The words “bid,” “proposal,” “bidder,” “proposer,” “vendor,” “firm,” “contractor,” and

“supplier” may be used in the alternative in these General Conditions and Instructions as intended and

described by the Scope of Work. The phrases “request for proposal,” “invitation for bids,” “request for

quotes,” “request,” “invitation,” and “solicitation” may also be used in the alternative.

2. EXAMINATION OF CONTRACT DOCUMENTS AND WORK SITE BY BIDDER

The Bidder shall, before submitting its Bid, carefully examine the plans, specifications, contract

documents, Bid, and bond and insurance requirements and visit the site to verify conditions under

which work will be performed. Each Bidder is responsible for reading the bid documents and

familiarizing itself with all requirements. Failure of a Bidder to do so shall not relieve the Bidder of any

obligation with respect to said bid. If the Bidder’s bid is accepted, it shall be responsible for, and the City

will make no allowance for any errors in their Bid resulting from its failure or neglect to comply with

these instructions.

Unless otherwise provided elsewhere in these documents, when the plans or specifications include

information pertaining to subsurface explorations, borings, test pits, and other preliminary investigation,

such information represents only the opinion of the City as to the location, character, or quantity of the

materials encountered and is only included for the convenience of the Bidder. The City assumes no

responsibility whatsoever with respect to the sufficiency or accuracy of the information, and there is no

guaranty, either expressed or implied, that the conditions indicated are representative of those existing

throughout the work, or that unanticipated developments may not occur. Accordingly, by bidding on

the work, each Bidder waives its rights under the Illinois Public Construction Contract Act, 30 ILCS 557/.

3. QUALIFICATIONS OF BIDDER

The City may take any action deemed necessary to investigate the qualifications of each Bidder. The City

reserves the right to qualify or disqualify Bidders as a result of lack of similar project experience and/or

any other information obtained from the project reference form, references listed thereon, or publicly

available information. Bidders must also demonstrate that they have sufficient resources (i.e. capital,

laborers, sub-contractors, etc.) to accomplish all tasks required within the schedule for the contract. In

the event there are additional eligibility requirements described in the Special Conditions or

Specifications, such requirements shall be supplemental to and not in limitation of this provision.

4. PREPARATION OF BID

The Bidder shall prepare their Bid on the attached Bid Form or alternatively include all required

information in the Bidder’s proposal package if a Bid Form is not included. Unless otherwise stated, all

blank spaces on the Bid page(s), applicable to the subject specification, must be correctly filled in. Either

a unit price or a lump sum price, as the case may be, must be stated for each item, either typed in or

written in ink, in figures, and, if required, in words. In the event of an error on the Bid page in which

there is a conflict between the unit price and the extended price or the total bid price, the City may

exercise its reasonable discretion to ascertain the actual price of the bid.

If the Bidder is a corporation, the President and Secretary shall execute the Bid, and the Corporate Seal

shall be affixed. In the event that the Bid is executed by an officer other than the President, sufficient

evidence of such signatory’s authority shall be submitted. If the Bidder is a partnership, majority owning

partners or general partners shall execute the Bid, unless one partner has been authorized to sign for the

partnership, in which case sufficient evidence of such authority shall be submitted. If the Bidder is a limited

liability company, the manager shall execute the Bid, unless another officer has been authorized to sign

for the company, in which case sufficient evidence of such authority shall be submitted.

Each Bid must contain all required certifications and signatures. In addition, if any addenda are issued by

the City, the Bidder shall be required to acknowledge receipt of the formal addendum on the Bid form or

proposal, as applicable. Failure of a Bidder to acknowledge any of the addenda issued or submit

essential required documents contained in the solicitation shall deem its bid non-responsive; provided,

however, that the City in reliance upon its home rule powers, may choose to waive this requirement if

the City determines from the context of the Bid that the Bidder has considered the terms and conditions

of the addendum.

The Bid submitted must not contain erasures, interlineations, or other corrections unless each

correction is suitably authenticated by affixing in the margin immediately opposite the correction the

surname or surnames of the person or persons signing the bid.

Modifications of bids already submitted will be considered if received at the office designated in the

Invitation to Bid by the time set for opening of bids. Unless called for, alternate bids will not be

considered. No compensation will be allowed due to any difficulties which the Bidder could have

discovered or reasonably known prior to bidding.

5. SUBMISSION OF BID

All prospective Bidders shall submit their Bid in the manner specified in the Notice to Bidders by the

specified due date and time of the bid. Bids received beyond the date and hour set for the bid opening

will not be considered and will be returned unopened.

Submission of a bid will be considered presumptive evidence that the Bidder has visited the sites and is

conversant with local facilities and difficulties, the requirements of the documents and of pertinent

State or Local Codes, the state of Labor and Material Markets, and has made due allowance in the bid

for all contingencies. Include in bid all costs of labor, material, equipment, allowance, fees, permits,

guarantees, applicable taxes, insurance and contingencies, with overhead and profit necessary to

produce a complete project, or to complete those portions of the work covered by the Specifications on

which the Bid is made including all trades, without further cost to the Owner. Unless otherwise

described in the Special Conditions or Specifications, Bidders shall be responsible to obtain all permits

and arrange for all inspections. No unsolicited supplemental information will be accepted and will be

returned without being considered by the City.

6. WITHDRAWAL OF BID

A Bidder may withdraw their Bid at any time prior to the time specified in the notice as the closing time

for receipt of bids. However, no Bidder shall withdraw, cancel or modify their Bid for a period of sixty

(60) calendar days after the specified closing time for the receipt of bid. Where this contract is subject

to approval by another agency, such as the Federal Government or the State of Illinois, then the Bidder

shall not withdraw, cancel or modify their Bid for a period of ninety (90) calendar days after the

specified closing time for the receipt of bids.

7. CONSIDERATION OF BIDS

No Bid will be accepted from or contract awarded to any person, firm or corporation that is in arrears or

is in default to the City of Park Ridge upon any debt or contract, or that is a defaulter, as surety or

otherwise, upon any obligation to the City, or had failed to perform faithfully any previous contract with

the City. The Bidder, if requested, shall present within 48 hours evidence satisfactory to the City of

performance ability and possession of necessary facilities, pecuniary resources and adequate insurance

to comply with the terms of these specifications and contract documents.

Each Bidder shall submit where necessary, or when requested by the Procurement Officer, catalogs,

descriptive literature or detailed drawings fully detailing features, designs, construction, appointments,

finishes and the like not covered in the specifications, necessary to fully describe the material or work

they propose to furnish.

The City of Park Ridge reserves the right to disregard any informality in the bids and bidding, to waive

technicalities, or to reject any and all bids when, in the opinion of the City Council, the best interest of

the City will be served by such action.

In addition to price, the City may consider: (1) compliance with bid and contract requirement including

bonds and insurance; (2) ability, capacity, and skill to perform; (3) adequacy of facilities, equipment,

materials, financial resources, organization, and staffing; (4) character, integrity, reputation, judgment,

experience, and efficiency; (5) quality of past performance; (6) compliance with past contracts and

applicable laws; (7) ability to provide future maintenance and service; (8) conditions or exceptions

placed on the bid.

8. ACCEPTANCE OF BIDS

The City will accept one of the bids or reject all bids within sixty (60) calendar days, or within ninety (90)

calendar days where approval by other agencies is required, from the date of opening of bids, unless the

successful Bidder, upon request of the City, extends the time of acceptance to the City. The contract will

be awarded based on the City’s independent assessment of the bid by reference to the evaluation

criteria described in the bid solicitation. Where no evaluation criteria are specified, the contract will be

awarded to the lowest responsible and responsive bidder whose bid is most favorable to the City’s

interests. The City may rely on any information presented in the bid and any publicly available

information to assess the qualifications, responsiveness and responsibility of a bid.

9. INTERPRETATION OF CONTRACT DOCUMENTS

Any Bidder in doubt as to the true meaning of any part of the specifications and contract documents

may submit to the Procurement Officer a written request for an interpretation thereof by the deadline

described in the Notice to Bidders. No oral comments will be made to any Bidder as to the meaning of

the General or Special Conditions or any other contract documents and any inadvertently made are

hereby disclaimed and void. The person submitting the request shall be responsible for its prompt

delivery. Questions received after the deadline described in the Notice to Bidders cannot be considered.

Such interpretation will be made only in the form of a written addendum duly issued by Procurement

Officer. A copy of such addendum will be posted on the City’s website and DemandStar. Failure on the

part of the prospective Bidder to receive a written interpretation prior to the time of the opening of bids

will not be grounds for withdrawal of their Bid. The Bidder shall acknowledge receipt of each addendum

issued.

Addenda may modify or interpret the Bidding Documents and will become part of the Contract

Documents when the Contract is executed. Subsequent addenda shall govern over prior addenda only to

the extent specified.

Any references in these specifications to manufacturer's name, trade name, or catalog number (unless

otherwise specified) is intended to be descriptive but not restrictive and only to indicate articles or

materials that will be satisfactory. Bids on other makes and catalogs will be considered, provided each

Bidder clearly states on the face of their Bid exactly what is proposed to be furnished. Unless so stated

in the Bid, it shall be understood that the Bidder intends to furnish the item specified and does not

propose to furnish an "equal". The City hereby reserves the right to approve as an equal, or to reject as

not being an equal, any article the Bidder proposes to furnish which contains minor or major variations

from specification requirements.

10. CHANGES:

Illinois law (720 ILCS 5/33E-9) requires that aggregate changes in excess of $25,000 or aggregate

extensions greater than one hundred eighty (180) days must comply with the Criminal Code. Likewise,

Illinois law (50 ILCS 525/5) expresses for a change order that authorizes or necessitates any increase in

the contract price that is 50% or more of the original contract price or that authorizes or necessitates

any increase in the price of a subcontract under the contract that is 50% or more of the original

subcontract price, then the portion of the contract that is covered by the change order must be

resubmitted for bidding in the same manner for which the original contract was bid. Upon approval, the

Procurement Officer shall issue to the successful contractor a written change order to the original

contract; such change orders shall be binding upon both parties thereto and shall in no way invalidate or

make void the terms of the original contract not modified by such change.

11. FAIR EMPLOYMENT

Bidder’s signature on the Bid Form will be construed as acceptance of and willingness to comply with all

provisions of the acts of the General Assembly of the State of Illinois relating to wages of laborers and

discrimination and intimidation of employees. Provisions of said acts are herein incorporated by

reference and become a part of this Bid and Specifications

12. DRUG FREE WORKPLACE ACT

At the time of contract, the Contractor will make certification required in the Contract and will comply

with all provisions of the Drug Free Workplace Act that are applicable to the Company. False

certification or violation of the requirements of the Drug Free Workplace Act may result in sanctions

including but not limited to suspension of the Contract with the City, termination of the Contract and

debarment of contracting with the City for at least one (1) year but not more than five (5) years.

13. HAZARD COMMUNICATION

All on-site contractors shall be informed of chemical hazards to which their employees could possibly be

exposed while working for the City. Upon request, this information is made available to the contractors

and their subcontractors by the prime contractor. It is the contractors and subcontractor’s responsibility

to train their own employees on Hazardous Communications and the handling of hazardous materials. It

is the responsibility of the contractor to inform the City of any hazardous substances brought and stored

on City property. The contractor must also provide a Safety Data sheet for such chemicals.

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.