Project Information

Bid Title

RFP 209 - IP Security Camera Software and Camera Replacement 2026 and Instructions

Issuing Agency

St. Tammany Parish Public Schools

Location

Louisiana

Published Date

Jan 28, 2026

Closing Date

Feb 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 209

Original Source

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Bid Documents

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Project Description

RFP 209 - IP Security Camera Software and Camera Replacement 2026 and Instructions

Feb 27 2026 3 : 00 PM

View RFP Details

View RFP Instructions

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St. Tammany Parish

Public Schools

Request for Proposal (RFP)

RFP # 209 - IP Security Camera Software

and Camera Replacement 2026

1.1 st. Tammany Parish Public School System Introduction and Profile

The St. Tammany Parish Public School System's current enrollment is approximately 37,000

students. The School System consists of 76 schools and offices. There are approximately 3,500

classrooms in total across the district.

St. Tammany Parish Public School Board (STPSB) is requesting proposals for a (1) one and (3)

three-year FUR Service and Support Agreement SSA (ATTACHMENT H) as well as pricing for

new cameras with license included and all associated accessories for installation as well as the

cost of an additional individual camera license. All items are to be priced with shipping included.

STPSB currently has a FUR IP camera security system using a redundant digital recording

system. The security system is running FUR Latitude software version 9.2.7.1048 with a variety

of camera models. STPSB has approximately two thousand (2,550) cameras being utilized.

Servers include: sixty-nine (69) Windows local archive servers (one at each school/site location

across the parish), nine (9) Windows redundant archivers, and two (2) Windows directory servers

located at the Information Technology Department. STPSB employees will be updating and

upgrading the FUR software, replacing and adding cameras to the current security camera system

(Primary and Redundant Channel Licenses). No installation or maintenance is included with this

RFP beyond the FUR Service and Support Agreement. STPSB will also consider proposals for a

replacement ONFIV compliant solution that meets or exceeds the quality and standards of our

current system.

1.2 Instructions to Vendors

It is requested that vendors keep their responses concise and to the point while still providing a

complete response to the request. The selection committee will review each response in relation

to the evaluation criteria listed in this Request for Proposal (RFP).

Proposals mailed or delivered to the St. Tammany Parish School Board must be received and

stamped at the address below by 3:00pm on February 27, 2026. Any proposals submitted after

that time will be disqualified and returned unopened. All proposals should be typed or legibly

written and submitted in a sealed envelope clearly labeled on the outside: RFP # 209 - IP

Security Camera Software and Camera Replacement 2026. Packets must include an original,

six (6) copies, and an electronic copy (i.e., flash drive, USB drive, CD, etc.).

Proposals delivered to:

St. Tammany Parish School Board

Attn: Purchasing Department

RFP # 209 - IP Security Camera Software and Camera Replacement 2026

321 N. Theard Street

Covington, LA 70433

Vendors submitting proposals via mail or delivery must include completed, fully executed

originals of all attachments. The attachments associated with this RFP are the enclosed Proposal

Information Form (page 11), Contract Provisions for Procurement Contracts (in the event Federal

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Funds are used to make any purchase from this RFP) (ATTACHMENT A), STPSB Contract

Addendum (ATTACHMENT B), the Affidavit for Compliance with Section 889(a) of the Fiscal

Year 2019 National Defense Authorization Act (ATTACHMENT C), the attached Certification

Regarding Lobbying (ATTACHMENT D), the Debarment and Suspension Certification Form

(ATTACHMENT E), Non-Collusion Statement (ATTACHMENT F), and Firearm

Discriminatory Act 581 (SB 234) Disclosure (ATTACHMENT G). Proposals submitted

without the fully executed originals of all attachments will be considered non-responsive.

Proposals may also be submitted electronically at www.centralbidding.com. no later than 3:00pm

on February 27, 2026. Vendors submitting proposals electronically via www.centralbidding.com

must include all attachments completed and fully executed. The attachments associated with this

RFP are the enclosed Proposal Information Form (page 11), Contract Provisions for Procurement

Contracts (in the event Federal Funds are used to make any purchases from this RFP)

(ATTACHMENT A), STPSB Contract Addendum (ATTACHMENT B), the Affidavit for

Compliance with Section 889(a) of the Fiscal Year 2019 National Defense Authorization Act

(ATTACHMENT C), the attached Certification Regarding Lobbying (ATTACHMENT D), the

Debarment and Suspension Certification Form (ATTACHMENT E), Non-Collusion Statement

(ATTACHMENT F), and Firearm Discriminatory Act 581 (SB 234) Disclosure

(ATTACHMENT G). Proposals submitted without the fully executed attachments will be

considered non-responsive. Vendors submitting electronically must furnish the original

fully executed Affidavit for Compliance with Section 889(a) ofthe Fiscal Year 2019 National

Defense Authorization Act (ATTACHMENT C), upon award.

Questions regarding the RFP will be accepted via email to questions(2V,stpsb.orguntil

4:00pm on February 13,2026. For questions concerning RFP submittal, email the Purchasing

Department at purchasing@stpsb.org. EMAIL SUBJECT LINE SHOULD READ: RFP # 209 -

IP Security Camera Software and Camera Replacement 2026

1.3 General Requirements

The STPSB does not claim to have included every possible and necessary piece of equipment or

software. The vendors are obligated to inform the STPSB of, and include in their response, any

components that may not be requested but are necessary for a successful complete solution.

The STPSB reserves the right to reject any proposal. The STPSB reserves the right to reconsider

any proposal submitted at any phase of the procurement. The STPSB also reserves the right to

meet with select vendors at any time to gather additional information. Furthermore, the STPSB

reserves the right to delete or add functionality until the signing of the final contract.

All third-party hardware/software solutions proposed as part of this package are subject to the

same guidelines of this RFP, unless otherwise stated.

Indemnification and Institution Requirements: The successful vendor shall agree to indemnify

St. Tammany Parish Schools, its Board, its officers and employees against loss or damage

(including reasonable attorney's fees and other costs of litigation) caused by the successful

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vendor's negligent acts or omissions or the negligent acts or omissions of the successful vendor's

agents or employees.

The successful vendor shall agree to defend any suit against St. Tammany Parish Schools alleging

injuries or damages arising out of the service provided however, that nothing contained therein

shall require the successful vendor to defend or indemnify St. Tammany Parish Schools for

injuries or damages arising out of the negligence of St. Tammany Parish Schools, its agents, or

employees.

Contract Law: Any contract and/or purchase order(s) resulting from this RFP will be subject to

the laws of the State of Louisiana and all other applicable statutes. The Vendor must consent to and

yield to the exclusive venue and jurisdiction of the 22nd Judicial District Court for the Parish of

St. Tammany, and waive any and all claims of entitlement to removal of any case from this

jurisdiction, including any removal of any claim to any Federal Court, in connection with any

proposal. The total contract and/or purchase order(s) will include only the negotiated and

executed contract and/or purchase order(s), STPSB Contract Addendum (ATTACHMENT B),

and the vendor's response to this request for proposal.

Contract Assignment: In no circumstance may any portion of the operation or of any negotiated

and executed contract and/or purchase order(s) for the solution may be sublet, subcontracted, or

otherwise assigned by the vendor without the prior written consent of St. Tammany Parish

Schools. If approved, all responsibilities rest with the primary vendor, and the vendor is required

to manage the project installation through to completion. The vendor must provide details on the

use of any/all approved subcontractors.

Vendor Expense: The STPSB will not be responsible for any expenses incurred by any vendor

in the development of a response to this request including anyonsite (or otherwise) interviews,

presentations, supplemental information provided, submitted, or given to the STPSB or its

representatives. Furthermore, the STPSB reserves the right to cancel work described herein prior

to issuance and acceptance of any contractual agreement or purchase order by the recommended

vendor even if the STPSB has formally accepted a recommendation.

Facilities: The vendor shall protect all buildings, equipment, ceiling materials, personal items,

trees, shrubs, lawns and all landscaping on School Board property from damage. In the event of

damaged property resulting from work on this project, vendor shall be repaired or replaced at

the vendor's expense. Labor shall be included in all restoration of buildings or grounds broken

up during the installation of this project.

Upon completion of each workday, the vendor must remove all tools, equipment, rubbish, and

debris from the premises. Also, leave the premises clean and neat. The vendor is responsible for

disposal of all debris through the vendor's outlet. The vendor may not use the STPSB's garbage

dumpsters or any other School Board garbage service to dispose of rubbish and debris.

Notice: All documents submitted to the St. Tammany Parish School Board are subject to

Louisiana Public Records Law, La R.S. 44: 1 et seq., and may be released when public records

requests are made by any interested party. If proposer deems any document submitted with this

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RFP confidential business data, trade secrets, proprietary information, or data not otherwise

subject to public disclosure, under La R.S. 44:3.2, 44:4 or 44:4.1, or other provisions oflaw, the

proposer shall clearly mark the documents CONFIDENTIAL prior to submission to the STPSB.

Proposers shall clearly and boldly note the specific page numbers on a cover sheet, in bold type,

and clearly mark each page which is considered restricted in accordance with Louisiana law.

Proposer's self-declaration of confidential, trade secret or proprietary does not automatically

protect data from being released.

It is understood that the vendor and their representatives shall follow all applicable school district

regulations while on School Board property, including no smoking, no weapons, and drug free

policies. All vendors and their representatives must check in with office personnel prior to any

on-site work. All vendor personnel shall be easily identified by the use of identification badges

and uniforms or shirts with the vendor's logo clearly visible. All vendor personnel, who will be

on a campus, shall submit to a background check. In accordance with Louisiana R.S. 42.1267,

all vendor personnel shall show proof of Cyber Security training to access any of our assets. If

vendor will have access to onsite network resources, they must complete the Cyber Security

training prior to the start of the project and annually thereafter for the duration of the project.

Upon completion of each workday, the vendor must remove all tools, equipment, rubbish, and

debris from the premises. Also, leave the premises clean and neat. Thevendor is responsible for

disposal of all debris through the vendor's outlet. The vendor may not use the STPSB's garbage

dumpsters or any other School Board garbage service to dispose of rubbish and debris.

All work must adhere to all applicable city, parish, state, and federal codes. These include, but are

not limited, to building and fire codes.

1.4 Insurance Requirements

Insurance coverage specified below shall be furnished with the following minimum limits:

A. Workers' Compensation

Applicable State

Statutory

RequirementsEmployer's Liability

$1,000,000.00

B. Comprehensive General Liability

$1,000,000.00 combined single limit. Coverage to include premises, operations, contractor's

protective liability, products and completed operation, contractual liability, and broad form CGL

endorsement. If exposure warrants, underground,explosion, and collapse are to be included.

C. Automobile Liability

Bodily Injury - Each Person

$1,000,000.00

Bodily Injury - Each Occurrence

$1,000,000.00

Property Damage - Each Occurrence

$1,000,000.00

Coverage shall be written to include all owned, non-owned and hired vehicles.

Additional Requirements:

Coverage listed in items A, B, and C shall provide for 30-day notice of cancellation, specifically

name St. Tammany Parish School Board, its officers, and/or officials as additional insured, and

provide waiver of subrogation in favorofthe St. Tammany Parish School Board.

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Commodity Codes

• NAICS 561621Security Systems Services (except Locksmiths)

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