Project Information

Bid Title

Request Paint Services HC-05-22-26A rev 0

Issuing Agency

Columbia County School District

Location

Georgia

Published Date

May 20, 2026

Closing Date

Jun 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request Paint Services HC-05-22-26A rev 0

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Columbia County School District

PURCHASING DEPARTMENT

4781 Hereford farm Road, Evans, GA 30809

Tele: (706) 541-2723 ext. 5108 Fax: (706) 855-3843 Email: Hudson.Chandler@ccboe.net

NOTICE TO VENDORS

PAINT SERVICES

NO. HC-05-22-26A

The Columbia County School District (CCSD) is accepting sealed bids as specified in

the attached Invitation For Bids documents (RFB). Bids will be received at the office

of Hudson E. Chandler, Purchasing Supervisor, Columbia County School District,

Business Department, 4781 Hereford Farm Road, Evans, GA 30809.

June 5, 2026 @ 2:00 PM

BIDS SHALL BE PLAINLY MARKED

RFB FOR: Paint Services

REQUEST FOR BID NUMBER: HC-05-22-26A

DUE BEFORE: June 5, 2026 @ 2:00 p.m.

Any bid received later than the specified date and time, whether delivered in person

or mailed, shall be disqualified.

The CCSD reserves the right to reject any or all bids and to accept any bid deemed

most advantageous to the CCSD and to waive any informalities in the request.

Hudson E. Chandler

Purchasing Supervisor

CERTIFICATION & ACCEPTANCE FORM

Project Name:

Paint Services

Refer ALL Inquiries to:

Invitation for Bid

NO. HC-05-22-26A

Commodity: Paint Services

Columbia County School District

5108 Hereford Farm Road

Evans, GA 30809

ATTN: Hudson Chandler, Purchasing

Supervisor

Contract Type: Fixed Price

FOR CCBOE USE ONLY

Contract Number:

Telephone: 706- 541- 2723 Ext. 5108

Facsimile: 706- 855-3843

E-Mail:

Hudson.Chandler@ccboe.net

(See page 2 for mailing instructions.)

NOTICE TO BIDDERS

Bids are due no later than 2:00 p.m., June 5, 2026.

Offers are subject to rejection if not received by the due date and time specified and may be subject to rejection if not

submitted with this form.

EXECUTION

In compliance with this Request and subject to all the terms and conditions herein, the undersigned offers and agrees to

furnish all products, materials, equipment, and labor necessary to perform to the attached specification, at the price and

within the time specified herein. I certify that this Offer is made without prior understanding, agreement, or connection

with any firm, corporation, or person submitting a Bid for the same purpose, and is in all respects fair and without

collusion or fraud. Under penalty of perjury, the undersigned Offeror certifies that, to the best of its knowledge and

belief: (1) the prices in this Bid have been arrived at independently without collusion, consultation, communication, or

agreement, for the purposes of restricting competition, as to any matter relating to such prices with any other Offeror, or

to any competitor or with any officers, agents or employees of the CCBOE; and (2) unless otherwise required by Federal or

Georgia Law, the prices which have been offered in this Bid have not been knowingly disclosed by the Offeror and will not

be knowingly disclosed by the Offeror prior to opening, directly or indirectly, to any other Offeror or to any other

competitor; and (3) no attempt has been made or will be made by the Offeror to induce any other person, partnership or

corporation to submit or not submit a Bid for the purpose of restricting competition.

Failure to execute/sign Bid prior to submittal may render the Bid invalid. Late Bids may not be accepted.

OFFICIAL BUSINESS NAME,

COMPANY NAME, TRADE NAME:

STREET ADDRESS:

FEDERAL ID OR SOCIAL SECURITY NO:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

TELEPHONE

NUMBER:

FAX NUMBER:

TOLL FREE TEL. NO

(800)

AUTHORIZED SIGNATURE:

DATE:

WEB ADDRESS:

E-MAIL:

Offer valid for 45 days from Request for Bid due date unless otherwise stated here: ____ days

TYPE BUSINESS

Check one or more where applicable:

Minority-Owned Business (at least 51% owned and controlled by minority group members)

Woman-Owned Business (at least 51% owned and controlled by women)

Small Business

ACCEPTANCE OF OFFER

If any or all parts of this Bid are accepted, an authorized representative of the CCSD shall affix their signature hereto and

this document and any other special terms and conditions, scopes of work, specifications, and any Columbia County

School District Contract conditions applicable to this Request For Bid shall then constitute the entire written contract

agreement between the parties (“Contract”). This Contract supersedes all prior written or oral agreements and there are

no other promises or conditions in any other agreement, whether written or oral, having effect on this Contract. A copy

of this acceptance will be forwarded to the successful Offeror and a CCSD Purchase Order and/or General Contract For

Services will issued as a release against this Contract.

FOR CCSD USE ONLY

Offer accepted and contract awarded this ____ day of _____________________, 20_____,

By ___________________________________________________________ (Authorized

contracting representative of CCSD).

MAILING INSTRUCTIONS: Mail (e.g., US Mail, Fed Express) pages 1 & 2 of this fully executed Request for Bid

document and any required RFB documents with your Bid. This is a formal sealed RFB. Seal, address envelope and

identify the Request For Bid number on the outside of the package as shown below: It is the responsibility of the Offeror

to have all required RFB documents received by CCSD on or before the specified due date and time. INCLUDE ONE

ORIGINAL BID RESPONSE AND ONE COPY.

Columbia County School District

Business Department

4781 Hereford Farm Road

Evans, Georgia 30809

Attention: Hudson Chandler, Purchasing Supervisor

Project:

RFB:

Bid review:

Paint Services

HC-05-22-26A

June 5, 2026 @ 2:00 p.m.

Instructions & Specifications

The Columbia County School District, 4781 Hereford Farm Road, Evans, Georgia 30809 (CCSD) is soliciting

formal sealed bids from qualified companies for interior painting and exterior frontage painting. The schools

are Blue Ridge Elementary, Lakeside Middle and Baker Place Elementary. The Bid number HC-05-22-26A.

Mandatory Pre-bid meeting will start at 9:00 a.m. Friday May 8, Blue Ridge Elementary 550 Blue Ridge

Elementary. Meeting will begin in the front office

Order of schools to be reviewed at Pre-bid meeting:

• 1st Blue Ridge Elementary, 550 Blue Ridge Drive, Evans GA 30809

• 2nd Lakeside Middle, 527 Blue Ridge Drive, Evans GA 30809

• 3rd Baker Place Elementary, 2011 Hero Way, Grovetown GA 30813

Change, Bids are due no-later-than June 5, 2026 at 2:00 p.m.

Vendors to include a price per square foot for additional jobs that may come up through June 2027.

Vendors to provide price per school pricing with CCSD moving furniture and vendor moving furniture.

Elementary school schedule dismissal 3:40 pm.

Middle school schedule dismissal 2:30 pm.

Areas for painting include:

Kitchens

Bathrooms

Halls are to be painted 2 colors to be determined before start of projects

Areas with murals or painted words are to be painted over

Interior and exterior Metal doors and frames

Wood doors are to be sanded and poly coated

Areas not to be painted include:

Closets

Partition walls

Storage rooms

Inside vaults

Links to the drawings for each of the schools:

19 Lakeside Middle

2 Blue Ridge Elem

1 Baker Place Elem

See included Specifications of Acrylic and Paints to be used.

Columbia County School District

Paint Services

HC-05-22-26A

Bid bond requirements:

Bids must be accompanied by a Bid Bond made payable to the COLUMBIA COUNTY SCHOOL DISTRICT in the

amount not less than ten percent (10%) of the lump sum bid for the complete work; such Bid Bond representing

that the Bidder, if awarded the contract, will promptly enter into contract agreement and furnish a Performance

Bond and Payment Bond, as provided by law and approved by the Attorney for the COLUMBIA COUNTY SCHOOL

DISTRICT. Each bond shall be equal to one hundred percent (100%) of the contract amount. The Bid Bond will be

forfeited to the COLUMBIA COUNTY SCHOOL DISTRICT as liquidated damages if the Bidder fails to execute the

contract and provide Performance and Payment Bonds within ten (10) days after being notified that he has been

awarded the contract. Certified checks or letters of credit are not acceptable. A surety company licensed to do

business in the State of Georgia and listed in the Department of the Treasury Circular 570, latest edition, must

execute bonds. The surety company shall have an A. M. Best Company rating of “AAA” with a financial size of IV

(4) or better. Bonds must be accompanied by a letter stating bonding company's current rating for verification

prior to acceptance by the Owner and execution of the formal Owner/Contractor Agreement. Contractor and

Subcontractor shall require the Attorney-in-Fact who executes bonds on behalf of sureties to attach a certified

copy of his Power of Attorney.

Payment will be per completion of each school, net 30 upon receipt of invoice and verification of completion by

FMO personnel.

This solicitation does not obligate funds, nor does it constitute a contract, offer of employment, or offer of

purchase.

The cost of preparing and submitting a bid is the sole obligation of the contractor.

The Columbia County School District will accept bids sent by email. Bidders are to consider emailed bids not

received by Hudson.Chandler@CCBOE.net, until responding email accepting receipt. Email greater than 18

megabytes exceed our size limit and cannot be received. Electronic Signatures will be accepted on bids.

Any damage caused to school property or vehicles, and/or injury caused to any persons on school grounds must

be reported immediately to the school principal and the CCSD, Director of Facilities, Maintenance and

Operations (FMO). NO EXCEPTIONS! The successful contractor will be notified and provided the damage

information for their investigation. Any investigation done by the successful contractor must be done as soon as

possible the same day that the damage occurs. The successful contractor must contact FMO to verbally okay the

repairs or to dispute the claim. All verbal correspondence must be followed up with a written authorization from

the successful contractor within 24-hours of incurred damage.

Contractors must submit, with their bid, at least 3 job references sufficient to demonstrate a company’s

capability to successfully execute a project of the same scope and size as contemplated in this solicitation (see

attached Business References Form.) CCSD reserves the right to conduct a reasonable inquiry to determine the

qualifications of a contractor. The contractor must promptly supply information in connection with such

inquiry, including, but not limited to, information regarding past performance, financial stability and ability to

perform on schedule. Failure to promptly supply requested information may result in disqualification of your

bid.

By submitting a bid, the Contractor certifies that, to the best of its knowledge and belief: (1) the prices have been

arrived at independently without collusion, consultation, communication, or agreement, for the purposes of

restricting competition, as to any matter relating to such prices with any other Proposer, or to any competitor or

with any officers, agents or employees of the CCSD; and (2) unless otherwise required by Federal or Georgia Law,

the prices which have been offered in this bid have not been knowingly disclosed by the Proposer and will not be

knowingly disclosed by the Proposer prior to opening, directly or indirectly, to any other Proposer or to any

other competitor; and (3) no attempt has been made or will be made by the Proposer to induce any other person,

partnership or corporation to submit or not submit a bid for the purpose of restricting competition.

Commodity Codes

• NAICS 238320Painting and Wall Covering Contractors

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