Project Information

Bid Title

Supply and Delivery of Fleet Lubricants and Oils

Issuing Agency

City of Pasadena

Location

California

Published Date

Jul 21, 2026

Closing Date

Aug 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-IFB-MS-0354

Original Source

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Bid Documents

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Project Description

Project ID: 2026-IFB-MS-0354

Title: Supply and Delivery of Fleet Lubricants and Oils

Addenda: 0

Release Date: 7/21/2026

Due Date: 8/4/2026

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Supply and Delivery of Fleet Lubricants and Oils

Competitive Bid

Public Works Department, BSFMD

811191

Project ID: 2026-IFB-MS-0354

Release Date: Tuesday, July 21, 2026

· Due Date: Tuesday, August 4, 2026 3:00pm

Posted Tuesday, July 21, 2026 4:12pm

All dates & times in Pacific Time

Draft Response No Bid

Time Remaining: 13 days, 20 hours, 25 minutes

Post Information

Posted At:Tue, Jul 21, 2026 4:12 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Pasadena Public Works Department, Building Systems and Fleet Management Division (BSFMD) is seeking to establish a five (5) year contract with a qualified vendor for the as-needed supply and delivery of fleet lubricants and oils used in the maintenance and operation of City-owned vehicles and equipment. The City operates a diverse municipal fleet that includes light-duty vehicles, heavy-duty trucks, off-road equipment, and specialized units used to support essential public services. Proper lubrication is critical to maintaining equipment reliability, minimizing downtime, and extending the service life of the fleet.

This solicitation will establish a contract for the purchase and delivery of motor oils, transmission fluids, hydraulic oils, differential fluids, grease, and other lubricants that meet or exceed applicable Original Equipment Manufacturer (OEM) specifications and industry standards.

Background

The Building Systems and Fleet Management Division (BSFMD) is responsible for the maintenance and repair of the City's municipal fleet. Fleet personnel rely on a consistent supply of high-quality lubricants and oils to perform routine preventative maintenance and repair work on City vehicles and equipment. Lubricants purchased under this contract will be used across a wide range of City vehicles and equipment and must meet applicable OEM requirements and industry standards such as the American Petroleum Institute (API) and the Society of Automotive Engineers (SAE) classifications. This ensures compatibility with manufacturer specifications and maintains vehicle warranty compliance.

Timeline

Release Project Date:

July 21, 2026

Question Submission Deadline:

July 28, 2026, 2:00pm

Bid Submission Deadline:

August 4, 2026, 3:00pm

Commodity Codes

• NAICS 324191Petroleum Lubricating Oil and Grease Manufacturing
• NAICS 424720Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)

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