Holiday Outdoor Decor

Project Information

Bid Title: Holiday Outdoor Decor
Issuing Agency: City of Plano
Location: Texas
Published Date: Mar 24, 2026
Closing Date: Apr 29, 2026
Government Level: State & Local
Status: Closed
Ref. #: 2026-0317-AC
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Project Description: Bid Information

Type Request for Proposal

Status Issued

Number 2026-0317-AC (Holiday Outdoor Decor)

Issue Date & Time 3/24/2026 01:44:06 PM (CT)

Close Date & Time 4/29/2026 12:00:00 AM (CT)

Question Cut Off Date 4/20/2026 11:30:00 AM (CT)

Notes
The City of Plano is soliciting proposals for rental of outdoor holiday décor to be installed in the historic downtown area, as well as maintenance, repair, and storage of the City-owned holiday tree and two 48-inch wreaths.

The budget for this scope of work is approximately $60,000 to $75,000.

MANDATORY SITE VISIT IS REQUIRED. OFFERORS THAT DO NOT HAVE THEIR ATTENDANCE DOCUMENTED BY THE CITY AT A SITE VISIT WILL BE DEEMED NON-RESPONSIVE.

Questions must be submitted electronically through IonWave at planotx.ionwave.net. No questions will be answered over the phone or through email.

The preferred method for proposal submission is electronically through IonWave. If you choose to submit your bid/proposal in person, Procurement personnel will be available Mondays and Wednesdays between the hours of 10 a.m. and 2 p.m. The person delivering the bid/proposal must call (972) 941-7557 upon arrival during those hours and wait in the lobby for someone to meet them to receive their bid/proposal. Responses delivered in person are to be delivered in a sealed envelope to the Procurement Division at:

City of Plano Municipal Center

1520 K Avenue

Plano, TX 75074

Ph: (972) 941-7557

All responses are due prior to the published closing date and time. No late responses will be accepted.

Bids/Proposals will be opened, and the names of offerors read, on April 30, 2026, at 2 PM Central Time. The reading will take place at City Hall . Tabulations for these solicitations should be available on Ionwave within 48 hours of the opening. We ask that you limit exposure by viewing tabulations electronically through IonWave, rather than attending at City Hall.

Time Critical Deliveries

The City of Plano cannot guarantee, due to internal procedures, that any offers sent via US mail will be picked up and delivered by the closing date and time. It is recommended that critical deliveries be made either electronically through IonWave or in person as described above.

It is further recommended that users review all electronic response attachments to ensure the uploaded files can be downloaded and viewed. Instructions for this, if needed, can be found in the Supplier Bid Response Quick Tutorial online in Ionwave or by calling Ionwave Support at 844-226-3862. Responses or parts of a response, whether hardcopy or electronic, that cannot be viewed may render your submittal non-responsive. In addition, the City reserves the right to request clarification in such cases.

Contact Information

Name Melissa Delmont

Address 1520 K Avenue
Plano, TX 75074 USA

Phone

Fax

Email mdelmont@plano.gov

Bid Documents

Document name Format

Bid Invitation (please login to view this document) Acrobat / PDF BINVAVL 9213842

Bid Attachments

File Name Description File Size

2026-0317-AC Holiday Decor SOO.pdf (please login to view this document) Statement of Objectives 813 KB 342446 7287168

General Terms and Conditions 12.22.25.pdf (please login to view this document) General Terms and Conditions 12.22.25 234 KB 342446 7107668

2026-0317-AC Insurance Requirements.pdf (please login to view this document) INSURANCE REQUIREMENTS 772 KB 342446 7282455

Vendor Supplemental Information (Updated 9.13.24).pdf (please login to view this document) Vendor Supplemental Information 196 KB 342446 6228455

CIQ - Conflict of Interest Questionaire.pdf (please login to view this document) Conflict of Interest Questionnaire 101 KB 342446 2695001

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Type	Request for Proposal
Status	Issued
Number	2026-0317-AC (Holiday Outdoor Decor)
Issue Date & Time	3/24/2026 01:44:06 PM (CT)
Close Date & Time	4/29/2026 12:00:00 AM (CT)
Question Cut Off Date	4/20/2026 11:30:00 AM (CT)
Notes	The City of Plano is soliciting proposals for rental of outdoor holiday décor to be installed in the historic downtown area, as well as maintenance, repair, and storage of the City-owned holiday tree and two 48-inch wreaths. The budget for this scope of work is approximately $60,000 to $75,000. MANDATORY SITE VISIT IS REQUIRED. OFFERORS THAT DO NOT HAVE THEIR ATTENDANCE DOCUMENTED BY THE CITY AT A SITE VISIT WILL BE DEEMED NON-RESPONSIVE. Questions must be submitted electronically through IonWave at planotx.ionwave.net. No questions will be answered over the phone or through email. The preferred method for proposal submission is electronically through IonWave. If you choose to submit your bid/proposal in person, Procurement personnel will be available Mondays and Wednesdays between the hours of 10 a.m. and 2 p.m. The person delivering the bid/proposal must call (972) 941-7557 upon arrival during those hours and wait in the lobby for someone to meet them to receive their bid/proposal. Responses delivered in person are to be delivered in a sealed envelope to the Procurement Division at: City of Plano Municipal Center 1520 K Avenue Plano, TX 75074 Ph: (972) 941-7557 All responses are due prior to the published closing date and time. No late responses will be accepted. Bids/Proposals will be opened, and the names of offerors read, on April 30, 2026, at 2 PM Central Time. The reading will take place at City Hall . Tabulations for these solicitations should be available on Ionwave within 48 hours of the opening. We ask that you limit exposure by viewing tabulations electronically through IonWave, rather than attending at City Hall. Time Critical Deliveries The City of Plano cannot guarantee, due to internal procedures, that any offers sent via US mail will be picked up and delivered by the closing date and time. It is recommended that critical deliveries be made either electronically through IonWave or in person as described above. It is further recommended that users review all electronic response attachments to ensure the uploaded files can be downloaded and viewed. Instructions for this, if needed, can be found in the Supplier Bid Response Quick Tutorial online in Ionwave or by calling Ionwave Support at 844-226-3862. Responses or parts of a response, whether hardcopy or electronic, that cannot be viewed may render your submittal non-responsive. In addition, the City reserves the right to request clarification in such cases.

Name	Melissa Delmont
Address	1520 K Avenue Plano, TX 75074 USA
Phone
Fax
Email	mdelmont@plano.gov

Holiday Outdoor Decor

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