Project Information

Bid Title

RFP - 26-665-2002-78394 - Youth Dance Program

Issuing Agency

State Government of New Mexico

Location

New Mexico

Published Date

May 7, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP - 26-665-2002-78394 - Youth Dance Program Emergency Medical Systems - Request for Proposal May 7, 2026

RFP - 26-665-2002-78394 - Youth Dance Program

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PUBLIC HEALTH DIVISION

OF THE

DEPARTMENT OF HEALTH

REQUEST FOR PROPOSALS (RFP)

YOUTH DANCE PROGRAM

RFP#

26-665-2002-78394

RFP Release Date: May 7, 2026

Proposal Due Date: May 27, 2026

ELECTRONIC-ONLY PROPOSAL SUBMISSION

Rev.04.2024

Table of Contents

I. INTRODUCTION.................................................................................................................................................. 1

A. PURPOSE OF THIS REQUEST FOR PROPOSALS ............................................................................................1

B. BACKGROUND INFORMATION....................................................................................................................1

C. SCOPE OF PROCUREMENT ..........................................................................................................................1

D. PROCUREMENT MANAGER.........................................................................................................................2

E. PROPOSAL SUBMISSION .............................................................................................................................2

F. DEFINITION OF TERMINOLOGY...................................................................................................................3

G. PROCUREMENT LIBRARY ............................................................................................................................6

II. CONDITIONS GOVERNING THE PROCUREMENT ................................................................................................. 6

A. SEQUENCE OF EVENTS.....................................................................................................................................6

B. EXPLANATION OF EVENTS ...............................................................................................................................7

1. Issue RFP .....................................................................................................................................................7

2. Acknowledgement of Receipt Form ............................................................................................................7

3. Pre-Proposal Conference ............................................................................................................................7

4. Deadline to Submit Written Questions .......................................................................................................8

5. Response to Written Questions ..................................................................................................................8

6. Submission of Proposal ...............................................................................................................................8

7. Proposal Evaluation ....................................................................................................................................9

8. Selection of Finalists ...................................................................................................................................9

9. Oral Presentations ......................................................................................................................................9

10. Best and Final Offers ..............................................................................................................................9

11. Finalize Contractual Agreements ...........................................................................................................9

12. Contract Awards ....................................................................................................................................9

13. Protest Deadline.....................................................................................................................................9

C. GENERAL REQUIREMENTS.............................................................................................................................10

1. Acceptance of Conditions Governing the Procurement ............................................................................10

2. Incurring Cost............................................................................................................................................10

3. Prime Contractor Responsibility ...............................................................................................................10

4. Subcontractors/Consent ...........................................................................................................................10

5. Amended Proposals ..................................................................................................................................11

6. Offeror’s Rights to Withdraw Proposal.....................................................................................................11

7. Proposal Offer Firm...................................................................................................................................11

8. Disclosure of Proposal Contents ...............................................................................................................11

9. No Obligation............................................................................................................................................12

10. Termination..........................................................................................................................................12

11. Sufficient Appropriation.......................................................................................................................12

12. Legal Review ........................................................................................................................................12

13. Governing Law .....................................................................................................................................12

14. Basis for Proposal.................................................................................................................................12

15. Contract Terms and Conditions............................................................................................................12

16. Offeror’s Terms and Conditions ...........................................................................................................13

17. Contract Deviations .............................................................................................................................13

18. Offeror Qualifications ..........................................................................................................................13

19. Right to Waive Minor Irregularities .....................................................................................................13

20. Change in Contractor Representatives ................................................................................................14

21. Notice of Penalties ...............................................................................................................................14

22. Agency Rights.......................................................................................................................................14

23. Right to Publish ....................................................................................................................................14

24. Ownership of Proposals .......................................................................................................................14

ii

25. Confidentiality......................................................................................................................................14

26. Electronic mail address required..........................................................................................................14

27. Use of Electronic Versions of this RFP ..................................................................................................14

28. New Mexico Employees Health Coverage............................................................................................15

29. Campaign Contribution Disclosure Form .............................................................................................15

30. Letter of Transmittal ............................................................................................................................15

31. Disclosure Regarding Responsibility ....................................................................................................16

32. New Mexico/Native American Resident Preferences...........................................................................17

III. RESPONSE FORMAT AND ORGANIZATION ...................................................................................................... 18

A. NUMBER OF RESPONSES ...............................................................................................................................18

B. ELECTRONIC SUBMISSION .............................................................................................................................18

C. PROPOSAL CONTENT AND ORGANIZATION...................................................................................................20

IV. SPECIFICATIONS.............................................................................................................................................. 21

A. DETAILED SCOPE OF WORK ...........................................................................................................................21

B. TECHNICAL SPECIFICATIONS..........................................................................................................................22

1. Organizational Experience........................................................................................................................22

2. Organizational References........................................................................................................................22

3. Mandatory Specification...........................................................................................................................23

C. BUSINESS SPECIFICATIONS ............................................................................................................................23

1. Financial Stability......................................................................................................................................23

2. Letter of Transmittal Form........................................................................................................................24

3. Campaign Contribution Disclosure Form ..................................................................................................24

4. Oral Presentation......................................................................................................................................24

5. Cost ...........................................................................................................................................................24

6. New Mexico/Native American Resident Preferences ...............................................................................24

V. EVALUATION................................................................................................................................................... 24

A. EVALUATION POINT SUMMARY ....................................................................................................................24

B. EVALUATION FACTORS ..................................................................................................................................25

1. B.1 Organizational Experience (See Table 1) ............................................................................................25

2. B.2 Organizational References (See Table 1) ............................................................................................25

3. B.4 Mandatory Specifications ...................................................................................................................25

4. C.1 Financial Stability (See Table 1) ..........................................................................................................25

5. C.2 Letter of Transmittal (See Table 1) .....................................................................................................26

6. C.3 Campaign Contribution Disclosure Form (See Table 1).......................................................................26

7. C.4 Cost (See Table 1) ...............................................................................................................................26

8. C.7. New Mexico/Native American Resident Preferences ........................................................................26

C. EVALUATION PROCESS ..................................................................................................................................26

APPENDIX A ......................................................................................................................................................... 27

CAMPAIGN CONTRIBUTION DISCLOSURE FORM .................................................................................................. 27

APPENDIX B ......................................................................................................................................................... 30

DRAFT CONTRACT................................................................................................................................................ 30

APPENDIX C ......................................................................................................................................................... 45

COST RESPONSE FORM ........................................................................................................................................ 45

APPENDIX D......................................................................................................................................................... 46

LETTER OF TRANSMITTAL FORM .......................................................................................................................... 46

iii

APPENDIX E ......................................................................................................................................................... 48

ORGANIZATIONAL REFERENCE QUESTIONNAIRE ................................................................................................. 48

iv

I. INTRODUCTION

A. PURPOSE OF THIS REQUEST FOR PROPOSALS

The purpose of the Request for Proposal (RFP) is to solicit sealed proposals to establish a contract

through competitive negotiations for the procurement of a statewide youth dance program to be

provided in public schools for at-risk and low income youth and for a statewide dance program to

develop self-agency for youth in public schools in New Mexico.

B. BACKGROUND INFORMATION

During the 2026 legislative session, funding was made available from the New Mexico Government Results

and Opportunity (NMGRO) Program fund to the New Mexico Department of Health (NMDOH) for fiscal

year 2027 and fiscal year 2028 for a statewide dance program to be provided in public schools for low-

income, at-risk youth and for a statewide dance program to develop self-agency for youth in public

schools in New Mexico: https://www.nmlegis.gov/Sessions/26%20Regular/final/HB0002.pdf (page 271 (c)

and (e))

C. SCOPE OF PROCUREMENT

The scope of this procurement is to provide statewide youth dance programs in public schools for

low-income, at-risk youth and for a statewide dance program to develop self-agency for youth in

public schools in New Mexico for recurring contract(s) within Fiscal Years 2027-2028. This may

be a multiple award contract. Pursuant to the Procurement Code, Sections 13-1-153 and 13-1-154,

the State reserves the right to issue multiple awards to obtain the item(s) listed.

i. Statewide youth dance programs in public schools for low-income, at-risk youth

1. Provide culturally, age-appropriate, and inclusive dance programs in public elementary,

middle, and/or high schools across New Mexico. The dance program must focus on best

practices for increasing physical activity and improving nutrition among children and

adolescents and designed to reach Native American, Hispanic, and African American students.

2. Incorporate culturally and age-appropriate nutrition education and promotion into all dance

programs in each school.

3. Conduct teacher trainings in each school district served focused on incorporating physical

activity and nutrition education in the classroom.

4. Conduct and submit comprehensive quantitative and qualitative evaluation of the dance

program to assess program efficacy, behavior change, and health outcomes.

ii. Statewide dance program to develop self-agency for youth in public schools in

New Mexico

1. Provide culturally, age-appropriate, and inclusive dance programs in public elementary,

middle, and/or high schools across New Mexico. The dance program must focus on developing

self-agency including using skills learned in dance to build healthy self-esteem, self-

1

Commodity Codes

• NAICS 611710Educational Support Services

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