Project Information

Bid Title

Crack Fill 2026 02-20

Issuing Agency

Wyoming County

Location

New York

Published Date

Feb 26, 2026

Closing Date

Mar 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-02

Original Source

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Project Description

Bid Number:	2026-02
Bid Title:	Crack Fill 2026 02-20
Category:	Highway Bids
Status:	Open

Publication Date/Time: 2/26/2026 11:00 AM Closing Date/Time: 3/11/2026 9:59 AM Submittal Information: submit in a sealed envelope and clearly marked Bid Opening Information: 10:00 AM on Wed. 03-11-2026 Business Hours: 8 am to 4 pm Related Documents: Crack Fill 2026 02-20

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Wyoming County Highway Department

4328 State Route 19 ꞏ Silver Springs, NY 14550 ꞏ (585) 786-8955

Devin Blue

County Highway Superintendent

Peter Myers

Deputy County Highway Superintendent

To: Prospective Bidders

RE: Bid Solicitation

February 20, 2026

Bids for the following items will be publicly opened and read aloud at 10:00 am on Wednesday, March 11, 2026 at the

Office of the County Superintendent of Highways. All bids must be placed in a sealed envelope and shall be clearly

marked in the bottom left corner of outside envelope “SEALED BID -

”. All materials being bid must meet the

specifications of the New York State Department of Transportation. It is the bidder’s responsibility that bids are received

by this office prior to the start of the bid opening. Late submissions for any reason will not be opened. No emailed or

faxed bids are accepted. Detailed information and specifications may be obtained by visiting or contacting the Office of the

County Superintendent of Highways to have them emailed. PDF versions of Bid Opportunities will be available on the

Wyoming County website until Bid Opening. If you plan to submit a sealed bid, please provide contact info and bids you

are interested in to Highway Office for any possible future addendums.

Asphaltic Concrete

Crack Fill

Crushed Aggregates (Gravel and Stone)

Fiber Reinforced Bituminous Membrane Surface

Fuel - Diesel

Highway Shoulder Removal

Jet-Vac Truck Service

Liquid Bituminous Materials

Pavement Markings - Extended

Portable Toilet – NEW bid

Ready Mix Concrete

Roadside Vegetation Control

Stone Fill

Surface Treating by contract

Ultra-Thin A/C Overlay

To guarantee the full and faithful performance of the contract, the bidder may be required to furnish a faithful performance

bond, issued by a Surety Company authorized to conduct business within the State of New York.

The County of Wyoming reserves the right to reject any or all bids for individual items or for items collectively.

Applicable bids shall comply with the prevailing rates for Wyoming County PRC# 2026004028. www.labor.state.ny.us

Wyoming County shall have the option of extending all bids for two (2) one-year periods upon mutual agreement.

All bids may be accompanied with some of the following signed documents: See individual bids for more details.

1) Non-Collusive Bidding Certificate 4) Certificate of Insurance complying with County’s insurance requirements

32)) Hold Harmless Certification

5) Iranian Energy Divestment Certification

4) Offer to Contract

6) NYSDOL Certificate of Registration

- The County of Wyoming reserves the right to utilize National Cooperative Contracts, NYS Office of General Services

(OGS) Contracts or other Municipal Contracts to procure any supplies, commodities, services or technology that are

available under those programs, which may include items or services included in the bid solicitation.

- Crushed aggregates, stone fill and asphaltic concrete are to be hauled from source in County Trucks and/or delivered by

suppliers, as specified.

- In purchase of above materials, where County Trucks are used for delivery, the County of Wyoming reserves the right to

purchase all or part of a season’s requirements from the source requiring the shortest haul to a destination, to obtain the

most advantageous total price to the County.

- The County of Wyoming reserves the right to make purchases of materials for specific projects during the year and to

make awards for such materials on the basis of separate bids where it appears in the best interest of the County to do so.

Very truly yours,

Devin Blue - Wyoming County Highway Superintendent

Wyoming County Highway Department

4328 State Route 19 ꞏ Silver Springs, NY 14550 ꞏ (585) 786-8955

Devin Blue

County Highway Superintendent

Peter Myers

Deputy County Highway Superintendent

BASE TERMS FOR ALL BID SOLICITATIONS

1. Executory Clause

Wyoming County shall have no liability under any contract or contracts or to anyone else beyond funds appropriated and

available for the purpose of this specification and resultant contract(s).

2. Assignability

The contractor shall not assign, transfer, convey, sub-contract, sublet or otherwise dispose of all or portions of this contract

(and/or work to be performed as a result of the contract) or its right, title, or interest to any other person, company,

corporation, without prior written consent of the Superintendent of Highways.

3. Extension of Contract Usage

Political subdivisions within New York State (Towns, Villages, School Districts and Fire Districts), as defined in Section

#103 of the General Municipal Law may participate in any contract awarded as a result of this bid document as long as it is

mutually agreed to by both parties. Responsibility, financial or otherwise, for purchase(s) made by other parties as a result

of the extension of this contract, shall not be borne by Wyoming County.

4. Contractor’s Failure to Comply

The contractor’s failure to perform in compliance with the bid award shall result in withholding of payment. The payment

shall be withheld until such times as the contractor fulfills its responsibilities. Compliance shall be determined by and to

satisfaction of Wyoming County. Such action would not necessarily preclude further initiatives on the part of Wyoming

County to protect and preserve its best interest.

5. Cancellation of Contract

Wyoming County reserves, as its right, to cancel the contract(s) resulting from an award of this bid solicitation at any time

during the contract period, without penalty to Wyoming County and without stated reason, by delivering a written ten (10)

day notice of intent to the contractor(s) or its representative(s). Said notification mailed to the contractor or its

representatives via the US Postal Service, First Class Mail shall be considered sufficient and delivered.

6. Contractor Registration Requirement (NYS Labor Law 220-i)

Effective December 30, 2024, all contractors submitting bids for or performing work for a municipality must be registered

with the New York State Department of Labor (NYSDOL) in accordance with Labor Law 220-i.

Contractors must be registered prior to submitting a bid or starting work. Proof of registration, in the form of a Certificate

of Registration issued by NYSDOL, must be provided to the County upon submission of each bid. Failure to comply may

result in rejection of bid.

7. Certified Payroll

Pursuant to Article 8 of the New York Labor Law, the Contractor and all Subcontractors shall maintain and submit certified

payroll records for all work performed under this Contract. Certified payroll transcripts shall be provided to the

Municipality within thirty (30) days of the first payroll and every thirty (30) days thereafter for the duration of the Work,

and as a condition of final payment. All payroll submissions shall comply with applicable New York State prevailing wage

requirements, including electronic submission requirements where mandated by law.

Wyoming County Highway Department

Crack Fill – Bid Specifications

CONTRACT PERIOD:

May 1, 2026 to October 31, 2026

ALTERNATE SOURCE:

Where a New York State bid or a bid from another municipality results in an award for an item herein at a total price

which is more favorable than that of the bidder to whom an award is made herein, and such price is available to

County, County reserves the right to purchase from the State bid or from such other, alternate bid, notwithstanding

its award to the lowest responsible bidder herein, after offering the County bid awardee an opportunity to meet or

better the item price.

MUNICIPAL EXTENSION:

Wyoming County reserves the right to allow all municipal and not for profit organizations authorized under the

General Municipal Law of the State of New York, to purchase any goods (materials and equipment) and/or services

awarded as a result of this bid in accordance with the latest amendments to NYS GML 100 through 104. However,

it is understood that the extension of such contracts is at the discretion of the vendor and the vendor is only bound to

the contract between Wyoming County and the vendor.

SPECIFICATIONS:

All joint & crack filler/sealer furnished and/or applied, shall be in accordance with Specifications for Bituminous

Materials in the NEW YORK STATE DEPARTMENT OF TRANSPORTATION STANDARD

SPECIFICATIONS, CONSTRUCTION AND MATERIALS DATED MAY 1, 2008 or latest revisions thereof.

Standard Specification for Joint and Crack Sealants, Hot Applied, for Concrete and Asphalt Pavements

(ASTM D6690 Type II)

GENERAL:

Standard Specification for Joint and Crack Sealants, Hot Applied, for Concrete and Asphalt Pavements

(ASTM D6690 Type II)

MATERIAL REQUIREMENTS:

Use a sealant that appears on the Approved List for Joint Materials, Pavement / Highway Joint Sealants (ASTM

D 6690, Type II) (705-02). The bidder, upon request, shall submit a copy of the certification with typical test

results for the material.

Each container shall be legibly marked with the following information:

1. Manufacturer’s Name

2. Trade name of the sealant

3. Manufacturer’s lot or batch number

4. Pouring temperature

5. Safe heating temperature

The supplier shall provide the purchaser with the manufacturer’s name, the trade name of the sealant, the

manufacturer’s batch number, recommended pouring temperature, safe heating temperature, and a copy of the

manufacturer’s recommendations pertaining to heating and application. The temperature of the sealant as discharged

from the Melter shall be at least equal to or above the Manufacturer’s recommended minimum pouring temperature

and equal to or below the Manufacturer’s safe heating temperature.

Sealant material heated beyond the safe heating temperature shall not be used. Sealant material may be reheated or

heated in excess of six hours providing the manufacturer’s recommendations pertaining to heating and application

allow it.

If this is done, the Melter shall be recharged with fresh material amounting to at least twenty percent of the volume

of the material remaining in the Melter.

The County reserves the right to conduct sampling and testing to verify specification compliance.

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Crack Fill

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Wyoming County Highway Department

TEMPERATURE REQUIREMENT:

All crack filling and sealing work done under this contract shall be performed when ambient temperatures are 40° F

or higher.

EQUIPMENT REQUIREMENTS:

When the filler or sealants are required to be supplied in hot oil-heated, containerized, mobile tanks, the equipment

shall consist of a double boiler type Melter.

The filler or sealant shall be heated in a Melter constructed either as a double boiler with the space between the inner

and outer shells filled with a heat-transfer medium, or with internal tubes or coils carrying the filler or sealant

through a heated oil bath and into a heated double wall hopper. Direct heating shall not be used. The Melter shall be

capable of maintaining the specific pouring temperature within +40° F. The Melter shall be equipped with positive

temperature controls, and with mechanical agitation or a re-circulation pump capable of assuring a homogeneous

blend of the filler or sealant. The Melter shall have separate thermometers to indicate the temperature of the heat-

transfer medium, and the filler or sealant material in the hopper. Before any crack filling or sealing shall commence,

the Engineer or agency representative shall inspect the Melter to ascertain the presence and working conditions of

the thermometers. Under no circumstances will the Engineer or agency representative permit any crack filling or

sealing if the thermometers are found to be defective or missing.

The application equipment shall be capable of heating 75% of the capacity of the tank in one hour when ambient

temperatures are 70° F.

The contractor shall be responsible for a safe and efficient method by which the engineer or agency representative

will be able to accurately measure the temperature of the filler or sealant as it is discharged to the applicator wand.

The proposed method must be submitted to the engineer or agency representative for their approval prior to the start

of crack filling or sealing operations. The contractor shall provide the engineer or agency representative with two

(18-inch stem) thermometers having a temperature range sufficient to meet this requirement.

The discharge hose shall be equipped with a thermostatically controlled heating apparatus or shall be insulated

sufficiently to maintain the proper sealant or filler temperature. The application wand shall be returned to the

machine if it is not thermostatically heat controlled, and material recirculated as necessary to maintain the proper

sealant or filler pouring temperature between individual crack sealing or filling operations.

When compressed air equipment (125 cubic feet per minute minimum) is required to be supplied, suitable traps or

devices shall be installed on this equipment to prevent moisture and oil from contaminating the crack surfaces. The

contractor shall maintain these devices and see that they are functioning properly.

STRIKE-OFF FLUSH APPLICATION METHOD - ASTM D6690 Type II only

Heat, haul, deliver (in hot oil-heated, containerized, mobile tanks), clean cracks (using air compressor with

minimum 125 cubic feet per minute), and seal cracks at the locations. Contractor to supply and operate all

equipment, including that required to clean and seal cracks. The municipality shall determine if traffic control is

required by the Contractor. Overall Supervision shall be provided by the Contractor.

Only well-defined single cracks shall be sealed. Sealing shall be limited to cracks from 1/8 inch to 1 inch wide, at

locations as directed by the Engineer or agency representative. Cracks with varying widths, portions of which are

1/8 inch wide or greater, shall be sealed along their entire length.

Where secondary cracking exists, seal only the primary (widest) crack. Do not seal secondary cracks, or excessive

material width and thickness will result.

All cracks shall be thoroughly cleaned of dust, dirt, foreign material, sand and any other extraneous materials by

high pressure air or a hot air lance. When using a hot air lance, care shall be taken so as not to burn, scorch or ignite

the adjoining pavement. The material and debris shall be blown from the crack and pavement to prevent

recontamination of the crack. The crack sides shall appear thoroughly clean and dry immediately prior to sealing.

The Contractor shall be ordered to re-clean cracks if, in the opinion of the agency representative, adequate cleaning

and drying is not evident. Any cracks not sealed the same day shall be re-cleaned prior to sealing.

Cracks shall be sealed by placing the applicator wand in or directly over the crack recess and carefully discharging

the sealant just to fill the crack. The material shall be struck-off flush with the pavement surface using a sealing shoe

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Crack Fill

Page 2 of 4

Wyoming County Highway Department

and/or “V”- shaped squeegee pressed firmly against the roadway surface. Only a narrow, thin “film” of material

shall be permitted on the pavement surface, no greater than 4 inches wide and 1/32 inch thick. Sealant in excess of

the specified narrow, thin “film” amount shall be removed from the pavement surface and disposed of properly, at

the Contractor’s expense.

Traffic shall not be allowed on the sealant until it has cooled sufficiently and will not track. A low pressure, light

spray of water may be used to accelerate cooling of the filler or sealant. Blotting with fine aggregate will not be

allowed.

Sealant that becomes damaged from traffic or from the removal of over-applied amounts shall be repaired. The areas

shall be cleaned with high pressure air and then have additional sealant applied to the satisfaction of the Engineer or

agency representative, at the Contractor’s expense.

Deficient areas where sealant has sunk into the crack more than 3/8 inch below the pavement surface shall be

cleaned with high pressure air and additional sealant installed, to the satisfaction of the Engineer or agency

representative and at the bid price. Cleaning of damaged or deficient areas shall not require removal of the sealant

from a crack that has been sealed.

PAYMENT:

Payments shall be made at contract price per gallon for the actual quantities of crack filler/sealer furnished to and

verified by the receiving agency. This determination as to quantities involved in any contract shall be accepted as

final and binding. A delivery slip stating quantities shall accompany each shipment. Measurement shall be based

on the volume of crack filler/sealer at a temperature of 15 degrees C. The method to be used for volume corrections

shall be the method and coefficients of expansion given in the “Standard Petroleum Tables, A.S.T.M. D1250”.

DELIVERY TICKET:

A delivery ticket shall be provided with each load of crack filler/sealer stating the following:

1. Storage facility identification

2. Ticket Number

3. Date/time

4. Item Number and Type

5. Quantity

PRICE ADJUSTMENTS:

1. Price adjustments allowed will be based on the November 2025, average of the F.O.B. terminal price per metric

ton of unmodified PG 64-22 binder without anti-stripping agent (based average F.O.B. terminal price). The new

monthly average terminal price will be determined by the New York State Department of Transportation based on

prices of preapproved primary sources of performance graded binder in accordance with the New York State

Department of Transportation Standard Specification. The November 2025, average is $638.00/Ton English.

NOTE: the same grade of asphalt cement used in establishing the base average F.O.B. terminal price shall be used

in establishing the new average F.O.B. terminal price.

2. The new average F.O.B. terminal price will be determined based on the above F.O.B., terminal prices posted on

or about the 25th of each month, hereafter known as the “Adjustment Date”. However, price adjustments, in

accordance with the formula below, will be effective for deliveries made on and after the first of the month (i.e.,

March 1, 2026) following the adjustment date.

3. The unit prices of bituminous materials purchased from any award based on this

specification will be subject to adjustment based on the following formula:

Price Adj.

(Per gal.)

= New Average F.O.B. - Base Average

Terminal price

Terminal Price X Total Allowable Petroleum %

235

NEW MONTHLY AVERAGE F.O.B. TERMINAL PRICE:

The average F.O.B. terminal price for unmodified PG 64-22 binder, without anti-stripping agent, as determined by

the New York State Department of Transportation per New York State Department of Transportation Standard

Specification.

02/20/2026

Crack Fill

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors

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