Project Information

Bid Title

Solar Street Lights

Issuing Agency

City of Thornton

Location

Colorado

Published Date

Mar 9, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Ref. #

340-25

Original Source

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Project Description

Solicitation Number	Status	Due	Description	Attachments
340-25	Active	3/31/2026 11:00 PM	Solar Street Lights	Solicitation Document IFB-RFQ Standard Proposal Considerations Appendix No. One Appendix No. Two - Pricing Form Appendix No. Three - RTM

Attachment Preview

INVITATION FOR BID (IFB)

IFB No. 340-25

Solar Street Lights

Purchasing Analyst of Record: Nykeba Klein

Nykeba.Klein@thorntonco.gov

City Hall – 2nd Floor

Contracts and Purchasing Division

9500 Civic Center Drive

Thornton, CO 80229-4326

Main Phone: (303) 538-7325

IFB No. 340-25

Solar Street Lights

TABLE OF CONTENTS

SCHEDULE, PURCHASING ANALYST OF RECORD, AND GENERAL

SUMMARY OF NEEDS............................................................................................................. 4

A.1 SCHEDULE OF EVENTS:............................................................................................... 4

A.2 PURCHASING ANALYST OF RECORD: ....................................................................... 4

A.3 GENERAL SUMMARY OF PROCUREMENT NEEDS: .................................................. 4

CURRENT STATE, SCOPE OF WORK, AND SPECIAL CONSIDERATIONS .. 5

B.1 SCOPE OF WORK – GENERAL CONSIDERATIONS: .................................................. 5

B.2 REQUIREMENTS TRACEABILITY MATRIX (“RTM”): .................................................. 6

B.3 BUDGETARY REQUIREMENTS: ................................................................................... 7

B.4 ESTIMATED QUANTITIES: ............................................................................................ 7

B.5 F.O.B. POINT: ................................................................................................................. 7

B.6 DELIVERY CONSIDERATIONS: .................................................................................... 7

B.7 INVOICING REQUIREMENTS: ....................................................................................... 7

B.8 EMERGENCY PURCHASES: ......................................................................................... 8

B.9 EMERGENCY 24-HOUR SERVICES:............................................................................. 8

B.10 PALLET CHARGE: ....................................................................................................... 8

B.11 VENDOR PERFORMANCE MANAGEMENT: .............................................................. 8

B.12 COOPERATIVE PURCHASING: .................................................................................. 8

PRICING AND PROPOSAL ITEMS .................................................................... 9

C.1 PRICING INFORMATION: .............................................................................................. 9

C.2 PRICING:......................................................................................................................... 9

C.3 ANNUAL PRICE UPDATES: .......................................................................................... 9

C.4 PRICING AND PROPOSAL ITEMS: ............................................................................. 10

PROPOSAL INSTRUCTIONS, EVALUATION, AND AWARD ......................... 11

D.1 PROPOSAL POSTED LOCATIONS:............................................................................ 11

D.2 PROPOSAL QUESTIONS: ........................................................................................... 11

D.3 ADDENDA:.................................................................................................................... 11

D.4 SUBMISSION OF PROPOSALS: ................................................................................. 11

D.5 DOCUMENTS FOR FINAL VENDOR SUBMISSION: .................................................. 12

D.6 LATE PROPOSAL SUBMISSIONS: ............................................................................. 12

D.7 AWARDS: ..................................................................................................................... 13

D.8 ACCEPTANCE PERIOD: .............................................................................................. 13

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IFB No. 340-25

Solar Street Lights

D.9 AWARD TERM LENGTH: ............................................................................................. 13

D.10 POST AWARD PURCHASE ORDER: ........................................................................ 13

D.11 STANDARD PROPOSAL CONSIDERATIONS: ......................................................... 13

REQUIRED VENDOR SIGNATURE FORMS .................................................... 14

E.1 ACCEPTANCE AND ADDENDA ACKNOWLEDGEMENT FORM: .............................. 14

E.2 REFERENCES AND AUTHORIZATION AND RELEASE FORM: ................................ 15

AUTHORIZATION FOR SOLICITATION POSTING .......................................... 18

F.1 PURCHASING MANAGER FORM: ............................................................................... 18

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IFB No. 340-25

Solar Street Lights

SCHEDULE, PURCHASING ANALYST OF RECORD, AND GENERAL

SUMMARY OF NEEDS

A.1 SCHEDULE OF EVENTS:

The following is a list of important items, dates, and times that pertain to this solicitation. All

times listed below are in reference to the local Thornton, Colorado time.

Solicitation Item

Proposal Issued

Deadline to Submit Additional Questions

Response to Written Questions

Proposal Due Date

Date

03/09/26

03/17/26

03/20/26

03/31/26

Time

11:00 P.M.

11:00 P.M.

11:00 P.M.

A.2 PURCHASING ANALYST OF RECORD:

The Purchasing Analyst of Record for this solicitation will be the central point of contact

throughout the solicitation process. All questions and inquiries must be submitted in writing via

a direct email to the Purchasing Analyst. No communication is to be directed to any other

Thornton personnel.

The Purchasing Analyst of Record’s contact information is as follows:

Name: Nykeba Klein

Title: Purchasing Analyst 1

Email: Nykeba.Klein@thorntonco.gov

A.3 GENERAL SUMMARY OF PROCUREMENT NEEDS:

The City of Thornton, CO (“Thornton”) is seeking Proposals from interested firms for the

purchase of fifteen (15) solar streetlights for the 84th Avenue Lighting Improvements project.

This procurement is for materials only; installation services are not required.

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IFB No. 340-25

Solar Street Lights

CURRENT STATE, SCOPE OF WORK, AND SPECIAL CONSIDERATIONS

B.1 SCOPE OF WORK – GENERAL CONSIDERATIONS:

All products furnished under this IFB shall meet or exceed the specifications outlined below and

shall satisfy the lighting performance requirements demonstrated in the photometric analysis

provided in 340-25 IFB Appendix No.1.

1. Solar Streetlight Assembly Requirements

Each solar streetlight assembly shall include, at a minimum:

• One (1) LED cobra-head style luminaire

• One (1) solar panel

• One (1) mast arm

• One (1) pole

All components of the assembly (luminaire, solar panel, mast arm, and pole) shall be gray

in color.

2. Performance and Design Specifications

a. Mounting and Physical Characteristics

i. Nominal luminaire mounting height: 28-ft minimum to 33-ft maximum.

ii. Luminaire mast arms: arching style, with lengths ranging from 4-ft. to

10-ft.

iii. Anchor base bolt circle shall be compatible with a 24-inch diameter

concrete foundation without overlapping.

b. Lighting and Electrical Performance

i. Lighting operation: Automatic dusk-to-dawn functionality (on at dusk, off

at dawn at minimum).

ii. Lighting distribution: Type III.

iii. LED color temperature: 2700K to 3000K.

iv. Operating temperature range: –30°C to 40°C ambient.

v. Minimum rated operational life: 60,000 hours.

vi. Lumen maintenance ≥70% of original output beyond 60,000 hours.

vii. BUG(Backlight, Uplight, Glare) ratings shall be provided for each

luminaire:

1. Maximum Backlight rating: B2

2. Maximum Uplight rating: UO

3. Maximum Glare rating: G2

c. Maintenance and Serviceability

i. No special tools shall be required for routine luminaire maintenance.

ii. Manufacturer/supplier shall provide installation and troubleshooting

support via telephone and/or email.

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Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 335122Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing

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