Project Information

Bid Title

Railroad Precast Concrete Panels

Issuing Agency

State of Vermont

Location

Vermont

Published Date

Apr 15, 2026

Closing Date

Apr 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

TITLE	QUESTIONS DUE	ANSWERS POSTED	DUE DATE	NO POSTING AFTER
Railroad Precast Concrete Panels	04/17/2026 04:30PM		04/23/2026 04:30PM

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Department of Buildings and General Services

Office of Purchasing & Contracting

133 State Street, 5th Floor | Montpelier VT 05633-8000

802-828-2211 phone |802-828-2222 fax

http://bgs.vermont.gov/purchasing

Agency of Administration

SEALED BID

REQUEST FOR QUOTE

Railroad Precast Concrete Panels

ISSUE DATE

QUESTIONS DUE

RFP RESPONSES DUE BY

April 15, 2026

April 17, 2026 – 4:30 PM ET

April 23, 2026 – 4:30 PM ET

PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS ASSOCIATED

WITH THIS SOLICITATION WILL BE POSTED AT:

http://www.bgs.state.vt.us/pca/bids/bids.php

THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH UPDATED

INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO PERIODICALLY CHECK THE

ABOVE WEBPAGEFOR ANY AND ALL NOTIFICATIONS, RELEASES AND ADDENDUMS

ASSOCIATED WITH THIS SOLICITATION.

STATE CONTACT:

E-MAIL:

USE SUBJECT:

Kyle Emerson, State Purchasing Agent

sov.thepathforward@vermont.gov

RAILROAD PRECAST CONCRETE PANELS

1. OVERVIEW:

1.1. SCOPE AND BACKGROUND: Through this Request for Quote (RFQ) the Office of Purchasing &

Contracting, on behalf of the Agency of Transportation Rail Bureau, (hereinafter the “State”) is seeking to

establish contracts with one or more companies that can provide precast railroad concrete panels.

1.2. SINGLE POINT OF CONTACT: All communications concerning this solicitation are to be addressed in

writing to the State Contact listed on the front page of this solicitation. Actual or attempted contact with

any other individual from the State concerning this solicitation is strictly prohibited and may result in

disqualification.

1.3. BIDDERS’ CONFERENCE: A bidders’ conference will not be held.

1.4. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this solicitation

or wishing to comment on any requirement of the solicitation must submit specific questions in writing no

later than the deadline for question indicated on the first page of this solicitation. Questions may be e-

mailed to the point of contact on the front page of this solicitation. Questions or comments not raised in

writing on or before the last day of the question period are thereafter waived. At the close of the question

period a copy of all questions or comments and the State's responses will be posted on the State’s web

site http://bgs.vermont.gov/purchasing/bids. Every effort will be made to post this information as soon as

possible after the question period ends, contingent on the number and complexity of the questions. All

information provided by vendors during this process will be public and bidders shall not provide

confidential information, except as described in 5.1 below.

1.5. CHANGES TO THIS SOLICITATION: Any modifications to this solicitation will be made in writing by the

State through the issuance of an Addendum to this solicitation and posted online at

http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be

considered.

2. DETAILED REQUIREMENTS:

2.1. The Agency of Transportation Railroad Bureau requires precast concrete panels for railroad grade crossing

surface, including all hardware required to attach the panels at a rail-highway crossing.

2.2. This includes furnishing new precast concrete panels with elastomeric, non-conductive filler or boot along

entire base for the full length of the crossing to insulate the rails from the concrete.

2.3. Materials and Dimensions:

2.3.1. The precast concrete crossing panels to be furnished shall be an approved system cast by an

approved manufacturer.

2.3.2. The Manufacturer shall provide lag-type shunt resistant precast concrete panels using a minimum of

6000 psi concrete and American Grade 75 reinforcement. Each panel shall have a 3 inch x 3 inch x

1/4 inch angle with a 3 mil rust inhibitive coating.

2.3.3. Each panel shall be manufactured to meet HS20-44 loading in accordance with AASHTO Standard

Specifications for Highway Bridges, with a 30% impact increment. Loadings shall be based on a

single axle load of 32,000 lbs (16,000 lbs per side).

2.3.4. Design calculations shall be certified by a Professional Engineer registered in the State of Vermont.

2.3.5. Each panel shall have a non-skid surface and be protected from freeze/thaw cycles, deicers, and

other contaminates using 4 to 6 percent air entrainment.

2.3.6. Each gage panel shall be 50-1/2 inches wide x 108 inches long manufactured to the correct height

for the rail size specified. Gage panel height shall be flush with top of rail. Gage panels shall have a

3 inch gap at each end of the frame with a non-conductive polyethylene shield.

2.3.7. The field panels shall be 27 inches wide x 108 inches long. Field panel height shall be flush with the

top of rail. The dimensional tolerances for each panel shall be ± 1/8 inch. Field panel height shall be

flush with the top of rail.

2.3.8. The precast concrete crossing system shall also have a minimum 1/4 inch steel end deflector shield

at each end.

Revised February 13, 2026

Page 2 of 21

2.3.9. The crossing panels shall be manufactured to be compatible with all rail fastening hardware and rail

anchors.

2.3.10. The panels shall be manufactured with a 10-lag bolt hole design.

2.3.11. The field and gage panels shall have recessed timber screw holes to protect the timber screw heads

from vehicular wheel impact.

2.3.12. Each panel shall have two (2) galvanized recessed lifting eyes with a minimum of 4,000 lbs lifting

capacity.

2.3.13. A minimum 1/8 inch elastomeric bearing pad shall be installed between the top of the timber cross

tie and bottom of the concrete panels. The elastomeric bearing pad shall follow AREMA

specifications for nonconductive rubber and shall meet ASTM D412 strength and ASTM D2240

hardness requirements.

2.3.14. The Manufacturer Fabrication Drawings shall include a full cross section view of the panels on

crossties, a plan view of panels in the track, and a detail of the flangeways. The Fabrication

Drawings shall also indicate data on panel weights, loading specifications, lifting eye specifications,

and any other applicable information.

2.4. Quantity:

2.4.1.The State seeks quotes based on two different quantities of panels:

2.4.1.1. Option A

Rail Size

115

115

136

136

Panel Type

Field Panel

Gage Panel

Field Panel

Gage Panel

Quantity Lag Bolts Washers

8

100

100

20

250

250

8

100

100

20

250

250

Abr.

Pads

72

72

72

72

Plugs

140

350

140

350

2.4.1.2. Option B

Rail Size

115

115

136

136

Panel Type

Field Panel

Gage Panel

Field Panel

Gage Panel

Quantity Lag Bolts Washers

12

150

150

30

375

375

12

150

150

30

375

375

Abr.

Pads

108

108

108

108

Plugs

210

525

210

525

2.5. References:

2.5.1. The manufacturer shall verify that they have been actively involved in the manufacture of precast

concrete grade crossing panels for a minimum of seven (7) years. The manufacturer shall provide

the Owner and Engineer with a one (1) year manufacturer’s limited warranty from date of

installation.

2.6. Delivery

Revised February 13, 2026

Page 3 of 21

2.6.1.The precast concrete crossing panels are required Freight on Board Protection until they arrive at the

VTrans Facility.

2.6.2.The Manufacturer must have a Professional Engineer available that is capable of providing a

Vermont-licensed stamp on the concrete panel drawings. The State of Vermont will not be held liable

for any increase in quoted shipping cost due to a delay in engineer approval.

2.6.3. Delivery address:

Agency of Transportation

District #3 Maintenance Garage

143 VT Route 30 South

Castleton, VT 05735

2.6.4. The state is requesting that bidders provide an approximate lead time with their bid for the

manufacturing of the panels from when a purchase order is received.

3. GENERAL REQUIREMENTS:

3.1. PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and all costs that

Bidder wishes the State to consider must be submitted for consideration. If applicable, all equipment

pricing is to include F.O.B. delivery to the ordering facility. No request for extra delivery cost will be

honored. All equipment shall be delivered assembled, serviced, and ready for immediate use, unless

otherwise requested by the State.

3.1.1.Prices and/or rates shall remain firm for the initial term of the contract. The pricing policy submitted by

Bidder must (i) be clearly structured, accountable, and auditable and (ii) cover the full spectrum of

materials and/or services required.

3.1.2.Cooperative Agreements. Bidders that have been awarded similar contracts through a competitive

bidding process with another state and/or cooperative are welcome to submit the pricing in response

to this solicitation.

3.2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select the

Bidder(s) as may be determined to be in the best interest of the State and consistent with the goals and

performance requirements outlined in this solicitation. The State of Vermont reserves the right to obtain

clarification or additional information necessary to properly evaluate a proposal. Failure of bidder to

respond to a request for additional information or clarification could result in rejection of that bidder's

proposal. To secure a project that is deemed to be in the best interest of the State, the State reserves the

right to accept or reject any and all bids, in whole or in part, with or without cause, and to waive

technicalities in submissions. The State also reserves the right to make purchases outside of the awarded

contracts where it is deemed in the best interest of the State.

3.2.1.Best and Final Offer (BAFO). At any time after submission of Responses and prior to the final

selection of Bidder(s) for Contract negotiation or execution, the State may invite Bidder(s) to provide a

BAFO. The state reserves the right to request BAFOs from only those Bidders that meet the minimum

qualification requirements and/or have not been eliminated from consideration during the evaluation

process.

3.2.2.Presentation. An in-person or webinar presentation by the Bidder may be required by the State if it

will help the State’s evaluation process. The State will factor information presented during

presentations into the evaluation. Bidders will be responsible for all costs associated with providing

the presentation.

3.3. CONFLICTS OF INTEREST:

3.3.1.Organizational Conflict of Interest (OCOI): An OCOI arises when a bidder as a business entity has

interests (for example, customers, partners, contracts) that could undermine, or reasonably be

Revised February 13, 2026

Page 4 of 21

perceived to undermine, its faithful and unbiased performance of a contract with the State that may

result from this solicitation.

3.3.2.Personal Conflict of Interest (PCOI): A PCOI arises when an interest held by an individual, agent or

employee of a bidder could undermine, or reasonably be perceived to undermine, its faithful and

unbiased performance of a contract with the State that may result from this solicitation.

3.3.3.Requirements: The State does not seek to contract with any individual or business entity having a

conflict of interest which cannot be mitigated to the State’s satisfaction. To ensure the State’s

awareness of actual, potential, or reasonably perceived PCOIs and OCOIs, bidders shall:

a) Prior to submitting a proposal, conduct an internal review of its current affiliations and activities and

identify actual, potential, or reasonably perceived PCOIs or OCOIs relative to a contract with the

State that may result from this solicitation.

b) Disclose in your proposal any actual or potential PCOI or OCOI or the existence of any facts that

may cause a reasonably prudent person to perceive a PCOI or OCOI with respect to a contract

with the State that may result from this solicitation. Disclose, also, any actions proposed to mitigate

the PCOI or OCOI.

The State shall have sole discretion to determine whether a PCOI or OCOI can be mitigated to the State’s

satisfaction and may discuss the conflict with the bidder if and to the extent the State deems discussion

necessary to its determination. The State reserves the right to (a) reject from further consideration any

proposal having a PCOI or OCIO that cannot be mitigated to the State’s full satisfaction and (b) terminate

a contract upon discovery that a contractor failed to disclose facts pertaining to a PCOI or OCOI in its

proposal, or otherwise misrepresented relevant information to the State.

3.4. EXECUTIVE ORDER 05-16: CLIMATE CHANGE CONSIDERATIONS IN STATE PROCUREMENTS:

For bid amounts exceeding $25,000.00 Bidders are requested to complete the Climate Change

Considerations in State Procurements Certification, which is included in the Certificate of Compliance for

this solicitation.

After consideration of all relevant factors, a bidder that demonstrates business practices that promote

clean energy and address climate change as identified in the Certification, shall be given favorable

consideration in the competitive bidding process. Such favorable consideration shall be consistent with

and not supersede any preference given to resident bidders of the State and/or products raised or

manufactured in the State, as explained in the Method of Award section. But, such favorable

consideration shall not be employed if prohibited by law or other relevant authority or agreement.

3.5. METHOD OF AWARD: Awards will be made under the provisions of 29 V.S.A. § 903. The State may

award one or more contracts and reserves the right to make additional awards to other compliant bidders

at any time if such award is deemed to be in the best interest of the State. All other considerations being

equal, preference will be given to the following as identified in the applicable Certificate of Compliance.

3.5.1.resident bidders of the state and/or to products raised or manufactured in the state;

3.5.2.purchase of goods, products, or materials produced in the United States (including but not limited to

iron, aluminum, steel, cement, and other manufactured products) when the award involves the use of

applicable federal funds under 2 C.F.R. § 200.322)

3.5.3.bidders who have practices that promote clean energy and address climate change.

3.6. CONTRACT NEGOTIATION: Upon completion of the evaluation process, the State may select one or

more bidders with which to negotiate a contract, based on the evaluation findings and other criteria

deemed relevant for ensuring that the decision made is in the best interest of the State. In the event State

is not successful in negotiating a contract with a selected bidder, the State reserves the option of

negotiating with another bidder, or to end the proposal process entirely.

3.7. COST OF PREPARATION: Bidder shall be solely responsible for all expenses incurred in the

preparation of a response to this solicitation and shall be responsible for all expenses associated with any

presentations or demonstrations associated with this request and/or any proposals made.

Revised February 13, 2026

Page 5 of 21

Commodity Codes

• NAICS 238120Structural Steel and Precast Concrete Contractors
• NAICS 327390Other Concrete Product Manufacturing

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