Project Information

Bid Title

Bid Fd20 Janitorial Services

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

Apr 8, 2026

Closing Date

Apr 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100065504

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	04/08/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100065504	Solicitation/Project Title:	BID FD20 Janitorial Services
Description:	The Commonwealth of Pennsylvania, Department of Conservation and Natural Resources, Bureau of Forestry, Loyalsock Forest District, requires janitorial services for the cleaning of the Resource Management Center (RMC) located at 6735 Route 220, Dushore, PA 18614 and the Forest Maintenance Headquarters (FMHQ) 86 Dry Run Road, Hillsgrove, PA 18619, Sullivan County.

Department Information
Department/Agency:	Department of Conservation and Natural Resources	Delivery Location:	Resource Management Center  Rmc  Located At 6735 Route 220  Dushore  Pa 18614 And The Forest Maintenance Headquarters  Fmhq  86 Dry Run Road  Hillsgrove  Pa 18619  Sullivan County
County:	Sullivan	Duration:	The contract shall commence upon execution of the purchase order or May 1, 2026, whichever is later, and terminate April 30, 2027.

Contact Information
First Name:	Jenna	Last Name:	English
Phone Number: (XXX-XXX-XXXX)	717-787-3278	Email:	Jenenglish@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	04/08/26
Solicitation Due Date:	04/22/26	Solicitation Due Time:	10:00 AM
Solicitation Opening Date:	04/22/26	Solicitation Opening Time:	10:01 AM
Opening Location:
No. of Addendums:	0
Amended Date:	04/08/26

Related Solicitation Files

Original Files 01. Terms and Conditions.pdf 02. Statement of Work.pdf 03. Attachment A - Facility Overview Form RMC.pdf 04. Attachment B - Facility Overview Form FMHQ.pdf 05. Worker Protection and Investment Form.docx

Attachment Preview

STATEMENT OF WORK

Janitorial Services

Resource Management Center Office & Storage Building

Department of Conservation and Natural Resources

Bureau of Forestry

Loyalsock State Forest FD20

Sullivan County

I. SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Conservation and Natural

Resources, Bureau of Forestry, Loyalsock Forest District, requires janitorial services

for the cleaning of the Resource Management Center (RMC) located at 6735 Route

220, Dushore, PA 18614 and the Forest Maintenance Headquarters (FMHQ) 86 Dry

Run Road, Hillsgrove, PA 18619, Sullivan County.

Questions regarding the technical aspects of this bid should be directed to Levi

Gelnett at (570) 946-4049 or legelnett@pa.gov. Questions regarding the bidding or

contracting procedures should be directed to Jenna English at (717)787-3278 or

Jenenglish@pa.gov.

II. CONTRACT TASKS:

This contract is for janitorial services for the Resource Management Center (RMC)

office and the Forest Maintenance Headquarters (FMHQ). The RMC is approximately

5,000 square feet and the FMHQ is approximately 2,000 square feet. See

Attachments A and B for Facility Overview.

The Bureau will provide vacuum cleaner, brooms, mops, pails, paper towels, toilet

paper, trash bags, trash can liners, hand soap for restrooms, and all required janitorial

supplies including, but not limited to, detergents, window cleaner, furniture polish,

deodorizers, and dust cloths. It will be the Contractor’s responsibility to advise the

Department when supplies are being depleted and need to be reordered.

Contractor must submit requests for cleaning tools, materials, and supplies to be

furnished by the agency at least thirty (30) days in advance.

Contractor will be responsible for ensuring that the designated doors are locked, and all

lights are turned off prior to leaving the premises.

All work must be done when office is normally closed - evenings, weekends, or

holidays.

No work begins prior to 4:00 p.m. on weekdays unless specifically requested by District

Forester.

The day of cleaning shall be mid-week Wednesday. If day of cleaning needs to be

changed, the District Forester or his representative will need to be contacted for

approval in advance.

The services must include the following:

A. Weekly Cleanings (once a week):

Clean & disinfectant offices, stairways, conference room, library, kitchens, and

corridors are as follows:

1. Vacuum/dry mop floors.

2. Clean glass surfaces.

3. Handles on all doors.

4. Light switches.

5. Hand railings.

6. Dust window blinds as needed.

7. Remove any cobwebs.

Empty all waste cans, placing disposed material in garbage bags supplied by the

Bureau:

1. Clean cans as needed.

2. Place bags in dumpster.

Clean all restrooms as follows:

1. Wash sinks – Clean all porcelain, chrome work, and adjacent surfaces.

2. Mirrors are to be cleaned and polished as needed.

3. Floors - Wet mop with detergent/disinfectant; remove stains below toilets

and beneath sinks.

4. Toilets - Clean inside bowl with brush and cleaner; wipe down with

disinfectant/clean toilet seat, lid, and the entire outside of the porcelain

bowl.

Replenish supplies of toilet paper, paper towels, and soap as needed.

B. Semi-Annual Cleanings (twice a year – April and October):

In addition to the weekly cleaning requirements, which must continue and be

billed as a weekly cleaning, the following tasks are to be completed on a

semi-annual basis:

1. Clean windows - interior and exterior.

2. Wet wipe with “Murphy’s Oil Soap” all wood paneling and doors, woodwork,

and all wood cabinets.

3. Remove any visible marks and dirt from walls.

4. Drop covers and clean cover and framework of ceiling lights as needed.

C. Annual Cleaning (Once a year – July):

In addition to the weekly cleaning requirements, which must continue and be

billed as a weekly cleaning, the following tasks are to be completed on an

annual basis:

1. Shampoo Clean Carpet floors

2. Strip and buff tile floors

All work will be subject to inspection and acceptance by a District Forestry

representative.

III. CONTRACTOR QUALIFICATIONS:

A. This Invitation for Bid (IFB) is reserved for the Small Business Procurement

Initiative as designated in Executive Order 211-09 dated November 21, 2011. Only

Self-Certified Small Businesses which have been certified by the Department of

General Services prior to the bid opening date and time may submit a response to

this IFB.

Your self-certification from the Department of General Services must be submitted

along with your IFB response. Failure to produce a valid Self-Certified Small

Business Certificate: that must be dated prior to opening date of this IFB, shall

render your submission non-responsive.

For more information on the Department of General Services Small Business Self

Certification process, please visit: www.smallbusiness.pa.gov.

B. Pursuant to Executive Order 2021-06, Worker Protection and Investment (October

21, 2021), the Commonwealth is responsible for ensuring that every Pennsylvania

worker has a safe and healthy work environment and the protections afforded them

through labor laws. To that end, contractors and grantees of the Commonwealth

must certify that they are in compliance with all applicable Pennsylvania state labor

and workforce safety laws. Such certification shall be made through the Worker

Protection and Investment Certification Form (BOP-2201) and submitted with the

bid, proposal or quote. Failure to submit a completed Worker Protection and

Investment Certification Form may render your submission as non-responsive.

IV. CONTRACTOR REFERENCES:

After bid opening, and prior to awarding of the contract, the Department has the right to

request references (names, addresses and telephone numbers) of similar work

performed in the previous two (2) years as proof of qualifications to perform the work

involved in this contract.

Similar work is defined as prior janitorial services experience in cleaning a building with

several offices, kitchens, restrooms, etc. as outlined in this contract.

References are an optional tool available to the Department to help determine bidder

capabilities. If any of these references are requested and a bidder cannot supply the

necessary documentation and proof of compliance, the Department reserves the right to

reject the bidder. The decision to both request references or reject bidders based on

inadequate reference will be made solely at the discretion of the Department.

V. INSURANCE AND LICENSE REQUIREMENTS:

The contractor shall purchase and maintain, at its expense, the following types of

insurance, issued by companies acceptable to the Commonwealth.

1. Workmen’s Compensation Insurance for all the Contractor’s employees and

those of any subcontractor, engaged in work at the site of the project as required

by law.

2. Public Liability and Property Damage Insurance to protect the Commonwealth,

the Contractor, and any and all subcontractors from claims for damages for

personal injury (including bodily injury), sickness or disease, accidental death

and damage to property including the loss of use resulting from any property

damage, which may arise from the activities performed under the Contract, or the

failure to perform under the Contract, whether such performance or non-

performance be by the Contractor, by any subcontractor, or by anyone directly or

indirectly employed by either. The minimum amounts of coverage shall be

$250,000 per person and $1,000,000 per occurrence for bodily injury, including

death, and $250,000 per person and $1,000,000 per occurrence for property

damage. Such policies shall be occurrence rather than claims-made policies and

shall not contain any endorsements or any other form designated to limit and

restrict any action by the Commonwealth, as an additional insured, against the

insurance coverage in regard to work performed for the Commonwealth.

Prior to commencement of the work under the Contract and at each insurance renewal

date during the term of the Contract, the Contractor shall provide the Commonwealth

with current certificates of insurance. These certificates or policies shall name “The

Commonwealth of PA-DCNR” as an additional insured and shall contain a provision that

the coverage’s afforded under the policies will not be cancelled or changed until at least

thirty (30) days written notice has been given to the Commonwealth. These certificates

shall include the location and a brief description of the work to be performed under the

contract.

The Commonwealth shall be under no obligation to obtain such certificates from the

Contractor(s). Failure by the Commonwealth to obtain the certificates shall not be

deemed a waiver of the Contractor’s obligation to obtain and furnish certificates. The

Commonwealth shall have the right to inspect the original insurance policies.

A copy of the insurance certificates must be emailed to Jenna English at

jenenglish@pa.gov.

VI. CONTRACT TERM:

The contract shall commence upon execution of the purchase order or May 1, 2026,

whichever is later, and terminate April 30, 2027.

Further, the parties may agree to renew this contract for up to four (4) additional

consecutive annual terms, with the final termination date of April 30, 2031, upon

the same terms and conditions set forth in the contract. The Department, based

on past Contractor performance, may negotiate an increase in the unit price(s) by

a rate not to exceed 3%.

The Department will reach out to the Contractor no later than December 30th prior

to the termination date to begin renewal discussions.

Once the renewal terms are mutually decided, the Contractor shall provide written

notification of the intent to renew, including the requested price increase if desired,

to the Department no later than January 30th prior to the termination date. The

renewal notice should be mailed to:

DCNR – Bureau of Forestry

Loyalsock Forest District

Attn: Levi Gelnett

6735 Route 220

Dushore, PA 18614

or Email: fd20@pa.gov

VII. PERFORMANCE ISSUES:

1. If a cleaning is missed, the contractor will not be paid for that cleaning.

2. If cleanings do not meet the requirements outlined herein, the contractor will be

contacted to take immediate corrective actions (within 24 hours) that resolve all

outstanding cleaning concerns.

3. If the Contractor is unable or does not resolve any outstanding cleaning concerns

within 24 hours, the contractor will not be paid for that respective cleaning.

4. Five (5) unsatisfactory cleanings that require corrective action between the

semiannual cleanings are unacceptable. A mandatory performance meeting will

be held with the prime contractor and all appropriate subcontractors to address

performance concerns, discuss corrective actions, and outline potential

repercussions.

Semi-Annual cleanings

5. The Forest District will thoroughly inspect the Resource Management Center

Office & Forest Maintenance Headquarters once the semi-annual cleanings are

complete.

6. Any missed or improperly performed tasks on the checklist must be properly

rectified and approved by the Forest District within seven (7) calendar days of the

original cleaning date.

7. Should the contractor unsatisfactorily rectify any missed or improperly handled

tasks within seven (7) calendar days, the contractor will not be paid for that semi-

annual cleaning.

VIII. BID AWARD:

Bidder must complete and return the following with the bid response:

1. The electronic Invitation for Bid to be found at: www.pasupplierportal.state.pa.us.

2. A valid copy of Bidder’s Self-Certification Form from the Department of General

Services and The Small Business Procurement Initiative. Failure to produce a

valid Self-Certified Small Business Certificate shall render Bidder’s submission

nonresponsive.

3. A properly executed Worker Protection and Investment Certification Form.

Commodity Codes

• NAICS 561720Janitorial Services

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