Project Information

Bid Title

Overhead Door Inspections & Repair Services

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

May 18, 2026

Closing Date

May 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

53-53-26-040

Original Source

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Project Description

Solicitation Number:	53-53-26-040
Project Title:	Overhead Door Inspections & Repair Services
Description:	The purpose of this Invitation for Bid is to seek competitive bids from qualified Vendors to perform annual or biannual inspections, condition assessments, documentation and prioritization reporting across the portfolio of buildings and warehouses located at North Carolina State Port Authority Wilmington Port located at 2508 Burnett Blvd, Wilmington, NC 28401. North Carolina State Port Authority is also interested (as an option) in a preventive maintenance program for the overhead doors for vendor to perform minor repairs or Preventive Maintenance services at time of inspection. And as an additional optional task repairing two (2) overhead doors identified by NCSPA as requiring immediate corrective action. However, final decisions regarding these repairs will be made only after all overhead doors have been inspected, condition assessments completed and documentation prioritized. This ensures that repair efforts are directed toward the most urgent needs across the entire portfolio. We request that Vendors include a pricing proposal for repairs to the two preliminary overhead doors as described. This will help NCSPA evaluate repair options in parallel with inspection findings.
Opening Date:	5/29/2026 4:00 PM
Posted Date:	5/19/2026
Status:	Open
Department:	STATE OF NC - PORTS AUTHORITY

Solicitation Number * 53-53-26-040	Department STATE OF NC - PORTS AUTHORITY	Status Reason Open
Opening Date 2026-05-29T16:00:00.0000000	Posted Date * 2026-05-18T21:49:26.0000000Z	Primary Commodity Code Building maintenance and repair services
Mandatory Conference/Site Visit — —	Special Instructions Site Visit is Thursday, May 21, 2026 at 10AM EST Vendors urged to attend	Solicitation Type * Select RFP IFB RFI
Owner Marie Humphrey
Description The purpose of this Invitation for Bid is to seek competitive bids from qualified Vendors to perform annual or biannual inspections, condition assessments, documentation and prioritization reporting across the portfolio of buildings and warehouses located at North Carolina State Port Authority Wilmington Port located at 2508 Burnett Blvd, Wilmington, NC 28401. North Carolina State Port Authority is also interested (as an option) in a preventive maintenance program for the overhead doors for vendor to perform minor repairs or Preventive Maintenance services at time of inspection. And as an additional optional task repairing two (2) overhead doors identified by NCSPA as requiring immediate corrective action. However, final decisions regarding these repairs will be made only after all overhead doors have been inspected, condition assessments completed and documentation prioritized. This ensures that repair efforts are directed toward the most urgent needs across the entire portfolio. We request that Vendors include a pricing proposal for repairs to the two preliminary overhead doors as described. This will help NCSPA evaluate repair options in parallel with inspection findings.

Attachment Preview

STATE OF NORTH CAROLINA

North Carolina State Ports Authority

Invitation for Bid #: 53-26-040

Port of Wilmington: Overhead Door Inspections & Repair Services

Date of Issue: May, 18, 2026

Bid Opening Date: May 29, 2026

At 4:00PM ET

Direct all inquiries concerning this IFB to:

Marie Humphrey

Purchasing Manager

Email: marie.humphrey@ncports.com

Phone: 910-746-6420 Direct

STATE OF NORTH CAROLINA

Invitation for Bid #

53-26-040

______________________________________________________

For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This

page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available

for public inspection.

This page shall be filled out and returned with your bid.

Failure to do so may subject your bid to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a Vendor number, register at https://evp.nc.gov/SignIn

Sealed, mailed responses ONLY will be accepted for this solicitation.

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STATE OF NORTH CAROLINA

Division of North Carolina State Ports Authority (NCSPA)

Refer ALL Inquiries regarding this IFB to:

Marie Humphrey

Marie.humphrey@ncports.com

Invitation for Bid #: 53-26-040

Bids will be publicly opened: May 29, 2026 by 4:00PM ET

Using Agency: North Carolina State Ports

Authority (NCSPA)

Requisition No.:

Commodity No. and Description: 721015 Building maintenance

and Repairs Services Overhead / Garage doors

EXECUTION

In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and deliver

any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

 this bid is submitted competitively and without collusion (G.S. 143-54),

 none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of the

General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

 it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

 it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered

transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this IFB,

complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25

employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning fair

employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any Contract

arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the public contract

of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of this response to the

IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor is not aware that any such gift has been offered,

accepted, or promised by any employees of your organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL TERMS AND

CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this document.

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids shall not be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO:

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Ver: 11/2025

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

VENDOR’S AUTHORIZED SIGNATURE*:

DATE:

EMAIL:

VALIDITY PERIOD

Offer shall be valid for at least ninety (90) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by mutual

agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this IFB.

ACCEPTANCE OF BIDS

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement between the

parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending upon the Goods or

Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on

The attached certification, by ____________________________________________________________________.

(Authorized Representative of North Carolina State Ports Authority)

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Ver: 11/2025

Contents

1.0 PURPOSE AND BACKGROUND .............................................................................................7

1.1 CONTRACT TERM..................................................................................................................7

2.0 GENERAL INFORMATION.......................................................................................................7

2.1 INVITATION FOR BID DOCUMENT........................................................................................7

2.2 E-PROCUREMENT FEE..........................................................................................................7

2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS.................................7

2.4 IFB SCHEDULE.......................................................................................................................8

2.5 SITE VISIT ...............................................................................................................................8

2.6 BID QUESTIONS.....................................................................................................................9

2.7 BID SUBMITTAL ...................................................................................................................10

2.8 BID CONTENTS ....................................................................................................................11

2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS..........................................................12

3.0 METHOD OF AWARD AND BID EVALUATION PROCESS...................................................12

3.1 METHOD OF AWARD ...........................................................................................................12

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION.......12

3.3 BID EVALUATION PROCESS ..............................................................................................13

3.4 PERFORMANCE OUTSIDE THE UNITED STATES .............................................................14

3.5 INTERPRETATION OF TERMS AND PHRASES..................................................................14

4.0 REQUIREMENTS....................................................................................................................14

4.1 PRICING ................................................................................................................................14

4.2 FINANCIAL STABILITY ........................................................................................................15

4.3 HUB PARTICIPATION...........................................................................................................15

4.4 REFERENCES.......................................................................................................................15

4.5 BACKGROUND CHECKS .....................................................................................................15

4.6 PERSONNEL.........................................................................................................................17

4.7 VENDOR’S REPRESENTATIONS ........................................................................................18

4.8 AGENCY INSURANCE REQUIREMENTS ............................................................................18

4.9 SUBCONTRACTORS............................................................................................................18

4.10 SECRETARY OF STATE REGISTRATION...........................................................................18

5.0 SPECIFICATIONS AND SCOPE OF WORK ..........................................................................19

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Commodity Codes

• NAICS 238290Other Building Equipment Contractors

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