Project Information

Bid Title

Purchase of Firefighter Helmets and Replacement Parts on an Annual Contract

Issuing Agency

Gwinnett County

Location

Georgia

Published Date

Jan 2, 2026

Closing Date

Jan 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

BL026-26 INV

Original Source

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Bid Documents

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Project Description

BL026-26 INV

Purchase of Firefighter Helmets and Replacement Parts on an Annual Contract

Buyer Contact : Chelsey.Ward@GwinnettCounty.com

Opening Date : 01/21/2026 03:00 PM EST

2

Attachment Preview

January 2, 2026

INVITATION TO BID

BL026-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified suppliers for the

Purchase of Firefighter Helmets and Replacement Parts on an Annual Contract with four (4) one-year options to

renew for the Department of Fire and Emergency Services.

Bid Submittal Date and Location:

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and

Company Name. Sealed Bids will be received until 2:50 P.M. local time on January 21, 2026, at the Gwinnett County

Financial Services - Purchasing Division – 4th Floor Charlotte J. Nash Building, 75 Langley Drive, Lawrenceville,

Georgia 30046. NOTE THAT THE PURCHASING DIVISION HAS TEMPORARILY RELOCATED. ALL BIDS MUST BE

SUBMITTED AT THIS LOCATION. Any bid received after this date and time will not be accepted. Bids will be publicly

opened and read at 3:00 P.M. The bid opening will be virtual ONLY. To access the bid opening virtually, visit the

following link:

(https://gwinnettgov.webex.com/gwinnettgov/j.php?MTID=m0a590f9d93e6873d789180eec0ccdb84),

or dial 408-418-9388 and enter Conference ID 2331 318 2389##. Apparent bid results will be available the following

business day on the website www.GwinnettCounty.com.

Instruction on Submitting Questions:

Questions regarding bids should be directed to Chelsey Ward, Purchasing Associate III, at

Chelsey.Ward@GwinnettCounty.com or by calling 770-822-7788, no later than 2:00 P.M. on January 14, 2026. Bids

are legal and binding upon the bidder when submitted. All bids should be submitted in duplicate.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or

activities. Any requests for reasonable accommodations required by individuals to fully participate in any open

meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the

Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the service provider submitting the lowest responsive and responsible bid. Gwinnett County

reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest.

Bids may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and

pricing with the lowest responsive, responsible service provider at its discretion.

Award notification will be posted after award on the County website, www.GwinnettCounty.com and companies

submitting a bid will be notified via email.

Chelsey Ward, CPPB

Purchasing Associate III

The following pages should be returned in duplicate with your bid:

Bid Schedule, Pages 4-5

References, Page 6

Code of Ethics Affidavit, Page 7

BL026-26

Page 2

I. Scope

Gwinnett County is soliciting competitive bids from qualified suppliers for the Purchase of Firefighter Helmets and

Replacement Parts.

II. Specifications

MSA Cairns 1836 Traditional Composite Fire Helmet, or approved equivalent to include:

• Amber visor eye protection that recesses securely into helmet when not in use and meets ANSI/ISEA Z87.1

(Defender Visor or approved equivalent)

• Silkscreened eagle front holder to accommodate 6” leather front (frame)

• Meet NFPA 1970 Standard with chin strap width of 5/8”, internal labeling requirements, removable and

reinstallable soft goods within 20 minutes

• Yellow Nomex earlaps

• Ratchet adjustment system to accommodate 5-3/8 to 8-3/8 head sizes

• D-ring and clamp for hanging storage capability

• Gloss or high-luster finish

• Lime-Yellow reflective trim around the crown of the helmet

• Product must be manufactured no more than 60 days prior to purchase order to maximize lifespan. It is strongly

preferred the product is manufactured upon receipt of purchase order.

• Product must be orderable in White, Red, Yellow, and Black helmet colors.

• An order of each helmet should include one front and one insert (color, rank, number, etc. to be determined at

the time of the request).

• Leather 6” front shield frame with back brace and inserts (photos below)

• Line items 2-3 must be compatible with helmet bid in line item 1.

• Fronts and inserts must be orderable in black and red with customizable rank/title and GWINNETT at the

bottom.

• Inserts must be orderable as numbers, letters, or a combination of either.

• Insert must be in the same style as pictured below with sunken in numbers or letters.

• Bid Schedule, line items 4 and 5, front attachment type is mounting holes Cairns 880. Inserts secured to front

via brads/brass fastener and screw holes align with front to secure to helmet mount. Line items 4-5 will only

be awarded in the event line items 2-3 are incompatible with Cairns 1010 front mounting assembly.

BL026-26

Page 3

III. Equivalent Products

Gwinnett County shall be the sole determinant of acceptability of all approved equivalents. When bidding an

equivalent product, supplier represents:

1. Equivalent product has been personally investigated and determined to be equal to or superior in all

respects to those specified.

2. Product identification, including the manufacturer, spec sheet, or other printed information, should be

provided as part of the bid document.

3. It is the supplier’s responsibility to prove equivalent products equal or exceed the quality level of the

product(s) specified.

IV. Orders

Orders will be placed by the departments on an “as needed” basis. Quantities are approximate annual quantities. Unit

price should include all fees including, but not limited to, Inside Delivery FOB Destination. Orders are to be filled

regardless of quantity and/or dollar amount. All orders must be accompanied by a packing slip with an identifying

purchase order number. Multiple orders are not to be combined within the same box, unless sorted, bagged, and

identified by the purchase order numbers. Orders should be shipped complete unless authorized by ordering

personnel. The exterior of all shipped packages must have labels affixed to include serial numbers, color, model, and

date of manufacture (serial numbers must be represented numerically and with a barcode).

If all or any part of an order contains back-ordered items and vendor will not be able to meet the delivery A.R.O. stated

in the bid, the vendor should document and notify the department liaison of the backorder within 5 days of receipt of

the purchase order.

V. Samples

Samples should be provided upon request within five (5) business days. Each sample is to be labeled with supplier’s

name, item number as indicated on the Bid Schedule, and bid number (BL#). Failure to provide samples by the

required deadline may result in bid being deemed non-responsive. It will be the responsibility of the supplier to incur

all costs associated with providing the samples. After testing, samples may be returned to supplier at supplier’s

request and expense.

BL026-26

Page 4

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

BID SCHEDULE

Delivery will be F.O.B. Destination, freight pre-paid and allowed to: Gwinnett County Fire & Emergency Services 450 Hosea Road, Lawrenceville, GA 30046

ITEM

#

1.

2.

3.

4.

5.

APPROX.

ANNUAL

QTY

95 EA

40 EA

40 EA

150 EA

25 EA

DESCRIPTION

Helmet, MSA Cairns 1836 w/ Defender Visor or

approved equivalent with front shield and insert

as detailed above in Section II Specifications

Helmet, 6” leather front shield Frame or

approved equivalent, as detailed above in

Section II Specifications, must be compatible

with line items 1 and 2

Helmet, leather front shield Insert or approved

equivalent, as detailed above in Section II

Specifications, must be compatible with line

item 2

Helmet, 6” leather front shield Frame that fits

MSA Cairns 1010 as detailed in Section II

Specifications

Helmet, leather front shield Insert that fits MSA

Cairns 1010 as detailed in Section II

Specifications, must be compatible with line

item 4.

MANUF. & NO. DELIVERY A.R.O.

$

$

$

$

$

UNIT

PRICE

$

$

$

$

$

TOTAL $

TOTAL

PRICE

NOTE: Items 1-3 will be awarded to the overall low supplier. Unit price must include all associated fees, including shipping.

**Items 4-5 will only be awarded in the event items 2-3 are incompatible with Cairns 1010 front mounting assembly.

Service Provider Name

BL026-26

Page 5

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN REJECTION OF BID.

BID SCHEDULE CONTINUED

Gwinnett County requires pricing to remain firm for the duration of the initial term of the contract. Failure to

hold firm pricing for the initial term of the contract will be sufficient cause for Gwinnett County to declare

bid non-responsive. Contract to begin 3/3/26 or upon approval by the Board of Commissioners.

Unless otherwise noted, quoted prices will remain firm for four (4) additional 12-month periods. If a

percentage increase/decrease is a part of the renewal options, please note this in the space provided

together with an explanation.

Renewal Option 1:

% Increase

% Decrease Explanation

Renewal Option 2:

% Increase

% Decrease Explanation

Renewal Option 3:

% Increase

% Decrease Explanation

Renewal Option 4:

% Increase

% Decrease Explanation

Certification Of Non-Collusion in Bid Preparation

Signature

Date

In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the

"Instructions to Vendors" and all documents referred to therein, if this bid is accepted by the Board of Commissioners

within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are bid, at the price

set opposite each item bid, delivered to the designated point(s) within the time specified in the fee schedule. By

submission of this bid, I understand that Gwinnett County uses Electronic Payments for remittance of goods and services.

Vendors should select their preferred method of electronic payment upon notice of award. For more information on

electronic payments, please refer to the Electronic Payment information in the Instructions to Vendors.

Legal Business Name

(If your company is an LLC, you must identify all principals to include addresses and phone numbers in your submittal)

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature

Printed Name

Telephone Number

Fax Number

E-mail address

Commodity Codes

• NAICS 339113Surgical Appliance and Supplies Manufacturing

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