Project Information

Bid Title

Request for Proposals for Consultation Services Hazard Mitigation Plan

Issuing Agency

Jackson County

Location

Michigan

Published Date

Jun 1, 2026

Closing Date

Jun 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

JC-990-043026

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	JC-990-043026
Bid Title:	Request for Proposals for Consultation Services Hazard Mitigation Plan
Category:	Emergency Management
Status:	Open

Description: BID SUMMARY Commodity/Service Being Requested: Consultation Services Type of Solicitation: Request for Proposals - It is the intention of Jackson County to bid and award a Master Agreement to a Vendor capable of assisting in the completion of a comprehensive update of the Hazard Mitigation Plan in accordance with Federal Emergency Management Agency (FEMA) and Michigan State Police Emergency Management and Homeland Security Division guidance. Type of Resulting Contract: Jackson County will use the results of this process to award a contract to a Vendor capable of meeting the terms and conditions outlined in this RFP. Resulting Contract Term: Project will be completed by May 31, 2027. Publication Date/Time: 6/1/2026 12:00 AM Closing Date/Time: 6/24/2026 10:00 AM Related Documents: Consultation Services - Hazard Mitigation Plan - RFP-JC-990-043026 - Final

Attachment Preview

COUNTY OF JACKSON, MICHIGAN

REQUEST FOR PROPOSALS

FOR

CONSULATION SERVICES

HAZARD MITIGATION PLAN

JACKSON, MICHIGAN

JC-990-043026

BID SUMMARY

Commodity/Service Being Requested: Consultation Services

Type of Solicitation: Request for Proposals - It is the intention of Jackson County to bid and award a Master

Agreement to a Vendor capable of assisting in the completion of a comprehensive update of the Hazard

Mitigation Plan in accordance with Federal Emergency Management Agency (FEMA) and Michigan State

Police Emergency Management and Homeland Security Division guidance.

Type of Resulting Contract: Jackson County will use the results of this process to award a contract to a

Vendor capable of meeting the terms and conditions outlined in this RFP.

Resulting Contract Term: Project will be completed by May 31, 2027.

ANTICIPATED TIMETABLE

Release of RFP:

Bidders Questions Due by (10:00 AM/EST):

Questions and Answers Responses Posted:

Bids Due by (10:00 AM/ EST) *:

June 1, 2026

June 8, 2026

June 10, 2026

June 24, 2026

*Any response received later than the specified deadline will be disqualified.

Final Agreement Award Determination: Jackson County reserves the right to make one total award, one

award for each section, multiple awards, or a combination of awards, and to exercise its judgment

concerning the selection of one or more bids, the terms of any resultant agreement(s), and the

determination of which, if any, bid(s) best serves the interests of Jackson County.

Contacts with Jackson County Personnel: All contact with Jackson County regarding this RFP or any

matter relating thereto must be e-mailed as follows:

Email address: purchasing@mijackson.org

If it is discovered that a Bidder contacted and received information regarding this solicitation from any

Jackson County personnel other than the Procurement Contact, Jackson County, in its sole discretion, may

disqualify its bid from further consideration. Only those communications made by Jackson County in

writing will be binding with respect to this RFP.

JC-990-043026

2

Contents

SECTION 1.0 – SCOPE OF WORK AND BIDDER RESPONSES....................................................................................................... 4

1.

Minimum Mandatory Requirements ................................................................................................................................ 4

2.

Description of Deliverables ............................................................................................................................................. 4

3.

Project Schedule…………………………………………………………………………………………………………………..4

4.

Scope of Work……….…………………………………………………………………………………………………………….5

5.

Contractor Responsibilities..…………………………………………………………………………………………….………..5

6.

Jackson County Office of Emergency Management Responsibilities ............................................................................ 5

7.

Product and Service Offerings........................................................................................................................................ 5

8.

Delivery of Services........................................................................................................................................................ 5

9.

Personnel……………………...……………………………………………………………………………………………………6

10. Supervision…………...…………………………………………………………………………………………………………….7

11. Service Capabilities.……………………….………………………………………………………………………………………7

12. Customer Service………………………….………………………………………………………………………………………7

13. Pricing Schedule............................................................................................................................................................. 8

14. Price Assurance…………………………………………………………………………………………………………………. ..8

SECTION 2.0 – BIDDING, EVALUATION, SELECTION & AWARD PROCESS.................................................................................. 9

2.1 Jackson County Responsibility ....................................................................................................................................... 9

2.2 Truth and Accuracy of Representations .......................................................................................................................... 9

2.3 Bidders Questions........................................................................................................................................................... 9

2.4 Preparation of the Bid ................................................................................................................................................... 10

2.5 Bid Submission Deadline .............................................................................................................................................. 12

2.6 Adherence to Mandatory Requirements (Pass/Fail) ..................................................................................................... 12

2.7 Evaluation Process ....................................................................................................................................................... 12

2.8 Evaluation Criteria......................................................................................................................................................... 13

2.9 Optional Tools to Enhance Evaluation Process ............................................................................................................ 13

2.10 Jackson County Option to Reject Bids.......................................................................................................................... 13

2.11 Freedom of Information Act .......................................................................................................................................... 13

2.12 Contacts with Jackson County Personnel..................................................................................................................... 14

2.13 Final Agreement Award Determination ......................................................................................................................... 14

2.14 Statutory Requirements ................................................................................................................................................ 14

SECTION 3.0 – BIDDER INFORMATION AND ACCEPTANCE ........................................................................................................ 15

3.1 Company Profile ........................................................................................................................................................... 18

3.2 References.................................................................................................................................................................... 19

ATTACHMENT A – INSURANCE REQUIREMENTS ................................................................................................................. 211

ATTACHMENT B – GRANT AGREEMENT FOR HAZARD MITIGATION GRANT PROGRAM................................................ 233

JC-990-043026

3

SECTION 1.0 – SCOPE OF WORK AND BIDDER RESPONSES

1. Minimum Mandatory Requirements

All Bids will be reviewed for compliance with the mandatory requirements. Bids deemed non-

responsive will be eliminated from further consideration.

1) Bidder must have a minimum of five (5) years’ experience with proven effectiveness in

providing a range of services equivalent or similar to the services being requested by Jackson

County as outlined in this RFP. Please provide company history.

2) Bidders must be qualified vendors who have proven extensive experience in providing

consultation services for projects equivalent or similar to those being requested in this RFP.

3) The successful contractor must be licensed and insured.

4) The Bidder shall submit a list of five (5) references, including name of institution, address, contact

person, and telephone number. Refer to Section 3.2

5) The Bidder shall submit a list of subcontractors to be used and identify the work each

subcontractor will be designated to do for the company. If your proposal is selected, references will

be needed for each subcontractor.

6) The bidder shall meet ALL insurance requirements in regard to Workers’ Compensation

Insurance, Professional and Commercial General Liability Insurance and Motor Vehicle Insurance

as outlined in this RFP.

7) The vendor must certify that they are not on any Federal, State, or local list of debarred or

prohibited contractors.

2. Description of Deliverables

The purpose of this RFP is to secure a consultant to assist in the completion of a comprehensive

update to Jackson County’s Hazard Mitigation Plan. The selected consultant will be expected to

support the full planning process, including, but are not limited to:

• Risk and vulnerability assessment updates

• Stakeholder and community engagement

• Integration of local capabilities and resources

• Development of mitigation strategies

• Ensuring compliance with all applicable FEMA requirements

• Completion of the Draft Plan (for County review), Revised Plan (post-comments), Final

Plan ready for State/FEMA submission, Support through FEMA approval (revisions if

required)

3. Project Schedule

Bidders are to include a project timeline with their bid response:

JC-990-043026

4

Request for Proposal Released

Questions Due

Questions and Answers Posted

Bids Due (10:00 a.m. EST)

Contract Awarded *

*Pending Board approvals.

June 1, 2026

June 8, 2026

June 10, 2026

June 24, 2026

June/July 2026

4. Scope of Work

Please see Attachment B - Grant Agreement for Hazard Mitigation Grant Program related to the work.

5. Contractor Responsibilities

A. Contractor responsible for all necessary labor, equipment, transportation, and material

costs incurred to fulfill contract per RFP.

B. Contractor is responsible for thorough review and understanding of all the requirements

outlined in the RFP regarding the comprehensive update of Jackson County’s Hazard

Mitigation Plan.

C. Completion of necessary bid documents, in entirety.

D. Vendor must be able to provide consultation services during the hours of 8:00 am to 5:00 pm

EST. It will be the Vendor’s responsibility to determine shift times. Vendor may request work

extended hours each day, and/or seven (7) days per week in order to ensure timely completion

of the project.

E. Vendor must supply an adequate number of personnel to complete the project by the

designated deadline.

6. Jackson County Office of Emergency Management Responsibilities

A. The Jackson County Office of Emergency Management will pay Vendor the fees for services

rendered as set forth in the RFP.

B. The Jackson County Office of Emergency Management will provide the Vendor with all of the

information needed to ensure the accuracy and completeness of the hazard mitigation plan to the

best of its ability so that the Vendor can perform the services being sought in the RFP.

7. Product and Service Offerings

Jackson County is seeking a service provider that has the depth, breadth, and quality of resources

necessary to provide consultation services. Vendors shall prepare a written bid to include, but not be

limited to, the following terms and conditions:

JC-990-043026

5

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.