Project Information

Bid Title

26500021 RFP Audit Services

Issuing Agency

Christiansburg town

Location

Virginia

Published Date

Apr 3, 2026

Closing Date

Apr 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

26500021 RFP

Original Source

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Bid Documents

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Project Description

Bid Number:	26500021 RFP
Bid Title:	26500021 RFP Audit Services
Category:	Bid / RFP Opportunities
Status:	Open

Description: NOTICE OF REQUEST FOR PROPOSALS Town of Christiansburg Purchasing Office 100 East Main Street Christiansburg, VA 24073 RFP # 26500021 Audit Services The intent and purpose of this RFP is to establish a contract through competitive negotiations with an independent and qualified firm of licensed certified public accountants to audit financial statements for the fiscal year ending June 30, 2026, with the option of auditing the Town’s financial statements for four (4) subsequent fiscal years. The deadline for submission of proposals is Wednesday, April 22, 2026, at 2:00 p.m. EST. Related documents can be viewed via the link below, in the Purchasing Office, or at www.christiansburg.org/bids. Publication Date/Time: 4/3/2026 12:00 AM Closing Date/Time: 4/22/2026 2:00 PM Pre-bid Meeting: None scheduled Contact Person: Tara Vance Procurement Officer tvance@christiansburg.org 540-585-7605 Business Hours: M-F, 8:00 a.m. – 5:00 p.m. Related Documents: 26500021 RFP Audit Services

Attachment Preview

TOWN OF CHRISTIANSBURG

PURCHASING OFFICE

100 EAST MAIN STRET

CHRISTIANSBURG, VA 24073

PH: 540-585-7605

FAX: 540-382-3762

REQUEST FOR PROPOSAL (RFP)

RFP Number: 26500021

Audit Services

April 3, 2026

The Town of Christiansburg does not discriminate against faith-based organizations in

accordance with the Code of Virginia, § 2.2-4343.1 or against any bidder or offeror because of

race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state

law relating to discrimination in employment.

TABLE OF CONTENTS

SECTION I:

INSTRUCTIONS TO OFFERORS

SECTION II:

PURPOSE

SECTION III:

DESCRIPTION OF AND INFORMATION ABOUT THE TOWN

SECTION IV:

STATEMENT OF NEEDS

SECTION V:

PROPOSAL PREPARATION

SECTION VI:

FORMS

SECTION VII:

EVALUATION AND AWARD OF CONTRACT

SECTION VIII:

RESERVATION OF RIGHTS

SECTION IX:

CONTRACT ADMINISTRATION

SECTION X:

PAYMENT PROCEDURES

SECTION XI:

TERMS AND CONDITIONS

ATTACHMENT A: ORGANIZATIONAL CHART

ATTACHMENT B: LIST OF KEY TOWN PERSONNEL

ATTACHMENT C: SAMPLE CONTRACT

2

SECTION I INSTRUCTIONS TO OFFERORS

A. The Town of Christiansburg (Town) is soliciting sealed proposals for the goods and/or services

specified herein and in accordance with all sections of this Request for Proposal (RFP).

B. All Proposals shall be submitted to the Town’s Procurement Officer by 2:00 PM EST on Wednesday,

April 22, 2026.

C. Each Offeror is responsible to confirm that his or her sealed proposal was received by the Town prior

to the time and date stated above. Proposals received after the deadline will not be accepted.

Electronic or mailed hardcopy submittals are accepted for this RFP, with the entire submittal being in

a single cohesive PDF file. Submittals shall be prepared simply and economically, providing a

straightforward, concise description of the firm’s capabilities to satisfy the requirements of the RFP.

Emphasis should be on completeness and clarity of content. Elaborate brochures and other

representations beyond that sufficient to present a complete and effective proposal are neither

required nor desired. Please do not duplicate information furnished in the RFP in the submittal. All

text in the PDF file shall be searchable using Adobe Acrobat software except within illustrations and

scanned registration documents.

To submit a hardcopy proposal through courier service/mail, proposals should be addressed to Tara

Vance, Procurement Officer, Christiansburg Town Hall, 100 East Main Street, Christiansburg,

VA 24073. Mailed or hand delivered proposals should be submitted in an envelope clearly marked

“RFP 26500021 Audit Services for the Town of Christiansburg”. Offeror’s name should also be

clearly marked on the outside of the envelope.

To submit an electronic proposal through eVA, refer to the online bidding instructions available at the

following link https://www.youtube.com/watch?v=KSxcAkOekW0. In order to submit an online bid

through eVA the Bidder should be a registered vendor in eVA. The Town is not responsible for

establishing vendors in eVA. Bidders are advised that the process of becoming an established vendor

in eVA may take several days. If the Bidder encounters any issues submitting an online bid through

eVA, the Bidder should contact eVA Customer Care for assistance. Note that eVA will not accept

files larger than 60 MB.

D. Questions will be received by Tara Vance, Procurement Officer, until Monday, April 13, 2026 at

5:00 PM, EST. Questions will be answered in the form of an Addendum to be posted no later than

Wednesday, April 15, 2026, at 5:00 PM, EST. Questions received less than eight (8) days prior to the

date for opening of proposals may not be answered.

E. Any revisions or corrections to the Request for Proposal will be in the form of an Addendum, which

will be posted to the Bids and RFPs section of the Town’s website at www.christiansburg.org/bids.

F. Address all inquiries and correspondence regarding this RFP to:

Tara Vance

Procurement Officer

Email: tvance@christiansburg.org

Phone: 540-585-7605

Fax: 540-382-3762

3

SECTION II PURPOSE

The intent and purpose of this RFP is to establish a contract through competitive negotiations with an

independent and qualified firm of licensed certified public accountants (hereafter referred to as Offeror or

CPA firm) to audit financial statements for the fiscal year ending June 30, 2026, with the option of

auditing the Town’s financial statements for four (4) subsequent fiscal years. Renewals are not automatic

and must be documented in writing and signed by both the Town and the successful Offeror.

Successful Offeror is expected to provide all expertise, qualified staff, and computers and necessary

software for auditing staff, and paper and miscellaneous supplies to complete the work and issue the

reports described herein. Report preparation and editing and printing the report will be the responsibility

of the CPA firm.

SECTION III DESCRIPTION OF AND INFORMATION ABOUT THE TOWN

A. GENERAL

1. For fiscal year 2025, the Town’s covered payroll was about $19.5 million for

approximately 318 full-time equivalent employees and total expenditures for all funds

were about $54.2 million. The accounting and financial reporting functions of the Town

are centralized.

2. A Town organizational chart is provided in Attachment A.

3. A list of key Town employees with the location of their principal offices is provided in

Attachment B.

4. The Town provides the following services to its citizens:

a.

Public Safety, e.g., Police, Fire and Rescue

b. Streets

c.

Water and Sewer Utilities

d. Stormwater Utility

e.

Waste Management

f.

Parks and Recreation

g. Aquatics Center

h. Planning and Building

i.

Engineering and GIS

j.

Public Works

k. General Administration

5. The Town of Christiansburg participates in following joint ventures with other local

governments:

a.

New River Valley (NRV) Regional Water Authority

b. Montgomery Regional Solid Waste Authority

c.

Virginia Tech-Montgomery Regional Airport Authority

d. NRV Airport Commission

e.

NRV Emergency Communications Regional Authority

f.

Blacksburg/Christiansburg/Montgomery Area Metropolitan Planning

Organization

g. Montgomery Regional Tourism Board

4

B.

SPECIFIC

1. Information Systems

Vendor

Major Applications

Microsoft Dynamics

with Cogsdale Interface

General Ledger and Reporting System

Budgeting Module

Payroll

Accounts Receivable

Cash Receipts

Utility Billing

Gov.Collect

Tax Billing

Occupational Licenses

Parking Tickets

2. Accounting and Financial Matters

a.

The Town utilizes the following fund types and account groups in its financial

reporting:

No. of Funds with

No. of Individual

Legally Adopted

Fund Type

Funds

Budgets

1. Government

(a) General

1

1

(b) Special Revenue

(1) Major

1

1

(2) Non-major

4

4

(c) Debt Service

0

0

(d) Capital Projects

9

9

(e) Permanent

1

1

2. Business-type

(a) Enterprise

(1) Major

2

2

(2) Non-major

1

1

(3) Internal Service 0

0

(b) Private Purpose Trust 0

0

(c) Investment Trust

0

0

(d) Pension/Benefits Trust 0

0

(e) Fiduciary

0

0

b. The Town of Christiansburg prepares its budgets on a basis consistent with

GAAP.

c.

During the past fiscal year, the Town of Christiansburg received the following

federal/state pass through grants totaling about $4.3 million in federal

expenditures. Federal expenditures change from year to year.

d. The Town participates in the Virginia Retirement System (VRS), an agent

multiple-employer public employee retirement system, that acts as a common

investment and administrative agent for political subdivisions in the

Commonwealth of Virginia. The Town offers post-employment health benefits

to retirees on a pay as you go system as well as a sick leave divestiture plan that

is considered a pension plan. Please see the Annual Comprehensive Financial

Report (ACFR) for more information about these plans. The Town offers post-

5

Commodity Codes

• NAICS 541211Offices of Certified Public Accountants
• NAICS 541219Other Accounting Services

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