Project Information

Bid Title

Cemetery Maintenance Project No. 26-18

Issuing Agency

Town of North Heaven

Location

Connecticut

Published Date

Apr 16, 2026

Closing Date

Apr 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date	Closing Date
Cemetery Maintenance Project No. 26-18	April 16, 2026 :	April 23, 2026 10:00 AM

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FINANCE

INVITATION TO BID

TOWN OF NORTH HAVEN

Sealed bids for Cemetery Maintenance, Project No. 26-18, will be received at the Finance

Office, Memorial Town Hall, 18 Church Street, North Haven, Connecticut, until 10:00 AM on

Thursday, April 23, 2026, at which time and place they will be opened and publicly read.

Specifications may be obtained from the Finance Office or on the town website

www.town.north-haven.ct.us. After bids are received, the Director of

Administration/Procurement may analyze whether vendors have submitted comparable bids and

meet the requirements called for. In reviewing the bids, the Director of

Administration/Procurement may consider the past performance, financial responsibility, and

sales and service experience of the vendors. The Director of Administration/Procurement

reserves the right to reject any or all bids, to waive any defects in same, or to choose to make

purchases other than strictly in accordance with price considerations, and/or to choose other

than the lowest bidder, if it be deemed in the best interest of the Town of North Haven.

Bidders are advised hereby of the existence of an Ordinance concerning Bid

Preference for Town-Based Businesses.

Richard Monico

Director of Administration/ Procurement

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BID SPECIFICAITONS AND REQUIREMENTS

The Town of North Haven's Department of Public Works Field Operations is seeking bids for

landscape and maintenance services to be provided at Town-owned cemetery properties, during

a 12-month period from March 2026 – February 2027, with emphasis on the Spring and Fall of

2026 Seasons, for the following locations:

- Old Center Cemetery – Elm Street – North of Stoddard Avenue

- New Center Cemetery – Elm Street – South of Stoddard Avenue

- Montowese Cemetery – Quinnipiac /Nettleton Avenue

- Ancient Cemetery – Church Street

The contract duration of 12-months or one-year may be extended by the Town of North Haven

for a period of up to two (2) consecutive one-year terms for a total of three (3) years, should

the successful bidder hold its prices annually thereafter and place this in writing and most

importantly, provide the Town of North Haven with a satisfactory work product as determined

by the Town's Department of Public Works' Field Operations Director or his designee.

All bidders should take note that customer service to the Town's residents and taxpayers as well

as the Department of Public Works and its employees is critical to the success of this contract.

BID REQUIREMENTS

MOWING/TRIMMING/PRUNING SCHEDULE/PROCEDURES – The mowing season

shall be defined as April 15 – October 15.

1. Weekly (as needed based on grass height) mowing of all primary turf areas including

areas within private fenced family plot areas and tree belts along Elm Street.

2. Mowing heights will be maintained at 3-31/2”.

3. String trimming of all areas surrounding headstones, monuments, fence posts, trees and

shrubs and will be completed immediately following mowing of turf areas.

4. Blowing off walkways and internal roads following each mowing. (This is to prevent

germination of grass and weeds within the road surface material). Backpack or handheld

blowers at a low speed should be used to minimize dust from being blown into

surrounding areas.

5. Special attention will be placed upon maintaining the existing perimeter areas along

wood line and fence line. (No vegetation growth encroaching the turf areas).

6. Mechanical edging of concrete and bituminous concrete walkways three times during the

season.

7. Trimming of all bedding plants and shrubs up to 8’ once during the season. Service to

be provided between July 1 and July 30. Removal of trimmings also needed for cleanup

of area.

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8. Perimeter pruning and trimming (wood line and fence line). Cut back any unwanted

vegetation up to 10” in height that is encroaching into the cemetery area. This would

include any branches and brush (dead and alive) and are to be removed from area.

9. Service will be provided a minimum of four (4) days prior to the following Holidays:

Good Friday, Easter, Mother's Day, Memorial Day, Father's Day, the Fourth of July,

Labor Day and Veteran's Day.

ADDITIONAL WEEKLY OR AS NEEDED MAINTENANCE (April 15th – October 15th)

1. Weekly removal of dead or dying flower arrangements and subsequent disposal from

the site.

2. Pruning of specific shrubs and low hanging branches from trees per the request of the

Town of North Haven.

3. Removal of tree limbs and branches which have fallen from trees in any of the three

cemeteries including those which are 3” in diameter or smaller.

4. Placement of fence rails when and if they have been vandalized or have fallen out of the

split rail fence system. This does not include repairs but simply maintaining the

cemeteries in an orderly fashion.

5. Spraying for weeds in various in-roads and roadways throughout the internal portions of

the cemetery.

SPRING AND FALL SEASON CLEAN UP

1. Pick up and removal of fallen leaves and limbs from trees within cemetery areas and

perimeters and perimeter tree areas. Remove accumulated trash.

2. Service to be provided prior to April 1st and prior to November 30th.

FERTILIZATION PROGRAM

Spring:

1. Application date: 2nd week in April – 2nd week in May

2. Product: Balanced 19-19-19 granular formation

3. Application Rate: Minimum 5 lbs Nitrogen p/1000ft2

Fall:

1. Application date: Within 1st and 2nd week of September

2. Product: Balanced 25-3-8 granular formation

3. Application Rate: Minimum 3 lbs Nitrogen per/1000ft2

Proof of product type and quantity must be submitted following applications for payment

approval.

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NOTES TO BIDDERS:

1. INSURANCE:

2. BID BOND:

3. METHOD OF

PAYMENT:

4. TERMINATION OF

SERVICE

The Contractor shall carry all necessary Workers’ Compensation

Insurance.

The Contractor shall carry or require that there be carried

Manufacturers’ and Contractors’ Public Liability policy with a

limit of $1,000,000. to protect the Contractor and his

subcontractors against claims for injury to or death of one or

more than one person because of accidents which may occur or

result from operations under the contract, such insurance shall

cover the use of all equipment, including but not limited to

mowers, trimmers, motor vehicles, etc., used in the operations

embraced in this contract.

The Contractor shall carry, during the life of the contract,

property damage insurance in an amount of not less than

$1,000,000. to protect himself and his subcontractors from claims

for property damage which might arise from operations under the

contract.

Insurance policies shall be conditioned to indemnify and save

harmless the Town of North Haven from all suits or actions

brought against the contractor, it and or them or on account of

any injuries received or property damage sustained by any party,

or by or from the Contractor

The Contractor must provide the Town of North Haven with a

Certificate of Insurance upon receipt of notice of award.

A Certified Check, Bank Draft or Bid Bond made payable to

Treasurer, Town of North Haven, in an amount equal to five

(5%) percent of the total bid, shall be submitted with each bid.

Net 30 days after completion/acceptance. Each invoice must

clearly indicate the dates, times and location of each mowing.

No Sales Tax or Excise Taxes shall be applied. All work and

subsequent payment is subject to the approval of the Director of

Finance and Administration or his designee. Contractor may

divide billing equally into twelve (12) payments, March through

February.

The Town reserves the right to terminate this service by giving

written notice (certified mail/return receipt requested) to the

contractor (10) ten days prior to the effective date of such

termination. Final payment, if due will be made on a pro-rata

basis.

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5. ADMINISTRATION:

The Director of Field Operations in the Department of Public

Works will coordinate the work to be performed by the successful

bidder. The successful bidder will maintain a running record of all

work performed in acceptable format.

6. CONTINUATION:

The Town of North Haven reserves the right to extend the bid

award for two (2) additional years for a total of three years if the

successful bidder holds the same pricing schedule and places such

in writing annually.

7. All bids are to be held firm for a period of ninety (90) days until awarded.

8. All bids must be submitted on the Bid Sheet form.

9. Envelope or Subject Field for E-mails must be plainly marked “BID – CEMETERY

MAINTENANCE PROJECT#26-18, with the purpose and time of opening. Email your bid

to dufour.ellen@northhaven-ct.gov by 10:00 am on Thursday, April 23, 2026.

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Commodity Codes

• NAICS 561730Landscaping Services

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