Project Information

Bid Title

Holiday Lights and Decoration Display

Issuing Agency

New Smyrna Beach city

Location

Florida

Published Date

Apr 28, 2026

Closing Date

Jun 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

14-26-LS

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID: 14-26-LS

Title: Holiday Lights and Decoration Display

Addenda: 1

Release Date: 4/13/2026

Due Date: 6/1/2026

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Holiday Lights and Decoration Display

Last updated by Addendum #1 on Apr 28, 2026 11:40 PM See what changed

RFP

Purchasing

03734 , 96234 , 96260

Project ID: 14-26-LS

Release Date: Monday, April 13, 2026

· Due Date: Monday, June 1, 2026 5:00pm

Posted Monday, April 13, 2026 8:00am

All dates & times in Eastern Time

Draft Response Events RSVP No Bid33 days, 19 hours, 35 minutes

Post Information

Posted At:Mon, Apr 13, 2026 8:00 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of New Smyrna Beach, Florida (the “City”) is accepting proposals from qualified and experienced Contractors to provide a spectacular holiday light and decoration display as listed in the City's specifications. Awarded Contractor must be licensed to do business in the State of Florida in accordance with all specifications, terms, and conditions contained herein.

If an award is made it shall be made to the best overall proposer(s) whose proposal is most advantageous to the City, taking into consideration the evaluation factors set forth in this document. The City shall not use any other factors or criteria in the evaluation of the proposals received. The successful proposer will hereinafter be referred to as the "Contractor".

Background

The City serves an area of 41.6 square miles in size and serves a population of approximately 32,852. It is located off of Florida’s East Coast, in the County of Volusia, just north of Cape Canaveral with easy access to both Interstate 95 and Interstate 4. The City’s fiscal year begins on October 1st and ends on September 30th.

The City was created in 1887 by adoption of its first charter, which was replaced through Chapter 224.08, Special Acts of Florida, 1943, and subsequently amended, with the most recent update taking effect January 1, 2021.

The legislative branch of the City is composed of an elected five-member City Commission consisting of the Mayor and four Commissioners. The City Commission is governed by the City Charter and by state and local laws and regulations. The City Commission is responsible for the establishment and adoption of policy. The execution of such policy is the responsibility of the Commission-appointed City Manager.

More detailed information on the government and can be found in City of New Smyrna’s Comprehensive Annual Financial Report (CAFR). This report may be viewed on https://www.cityofnsb.com/105/Financial-Report s.

The City of New Smyrna is exempt from any and all state, local and federal taxes.

Timeline

Issue RFP Notice:

April 13, 2026

Pre-Proposal Meeting (Non-Mandatory):

April 21, 2026, 10:00am

New Smyrna Beach Sports Complex
1800 Turnbull Bay Road, New Smyrna Beach, Florida 32168

Additional Site Visit (Non-Mandatory):

May 6, 2026, 11:00am

New Smyrna Beach Sports Complex
1800 Turnbull Bay Road, New Smyrna Beach, Florida 32168

Deadline for Written Questions:

May 13, 2026, 5:00pm

Proposal Submission Deadline:

June 1, 2026, 5:00pm

Opening of Submittals (Non-Mandatory):

June 2, 2026, 11:00am

Microsoft Teams Meeting, Call in (audio only)
786-636-1338
Phone Conference ID: 906 858 443#

Evaluation Meeting (Non-Mandatory):

June 11, 2026, 11:00am

Microsoft Teams Meeting:
join: https://teams.microsoft.com/meet/271408435551995?p=NzNqarbJsLaczwW4jF

Meeting ID: 271 408 435 551 995
Passcode: GR3rb2Fy

or Call in (audio only): 786-636-1338
Phone Conference ID: 762 857 924#

Recommendation of award to City Commission:

July 14, 2026

Commodity Codes

• NAICS 314999All Other Miscellaneous Textile Product Mills
• NAICS 335122Commercial, Industrial, and Institutional Electric Lighting Fixture Manufacturing
• NAICS 423610Electrical Apparatus and Equipment, Wiring Supplies, and Related Equipment Merchant Wholesalers
• NAICS 561730Landscaping Services

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