Project Information

Bid Title

25-03 Bay County Parks and Recreation Athletic Surface Chemical Applications

Issuing Agency

Bay County

Location

Florida

Published Date

Oct 3, 2024

Closing Date

Nov 7, 2024

Government Level

State & Local

Status

Closed

Ref. #

25-03

Original Source

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Bid Documents

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Project Description

Bid Number:	25-03
Bid Title:	25-03 Bay County Parks and Recreation Athletic Surface Chemical Applications
Category:	Goods and Services
Status:	Open

Description: INTRODUCTION The Bay County Board of County Commissioners (County) seeks bids from qualified vendors for the application of appropriate chemicals on athletic surfaces and common areas around the athletic fields. This will also include the landscaping around the Majette Park offices. Chemical will be for weed control and insects with one over seed application for 5 ball fields at Harders Park. EXPERIENCE RECORD Bidder shall complete the form in Attachment 1 and submit with the bid documents. References should be available to be contacted during normal working hours. The County will choose, at its own discretion, references to contact in order to complete the evaluation questionnaire in Attachment 1 . In the event that the Bidder has performed work as a prime vendor for the County within the last five years, the County shall attempt to contact one County and one non- County reference. The County will attempt to contact each selected reference by phone. In the event that the contact person cannot be reached , the Bidder s hall receive a score of zero (0) for that reference evaluation. The County will not attempt to correct incorrectly supplied information. Bidders who receive less than a satisfactory evaluation may not be considered a qualified bidder by the County. BID DEADLINE/DELIVERY ELECTRONIC OR SEALED PAPER BIDS for ITB NO: 25-03 Bay County Parks and Recreation Athletic Surface Chemical Applications will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA up until 2:00 pm (CST) Wednesday, November 6, 2024. Bids will be publicly opened immediately following the deadline. ANY BID RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED. Bids for this solicitation may be submitted either electronically via OPENGOV or by paper, sealed and delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11 th Street, Suite 2500, Panama City, Florida 32401. Bidders electing to submit paper bids should submit one (1) original bid package. Bids shall be enclosed in a sealed envelope bearing the title of the work, the name of the bidder, and the date for opening. It is the sole responsibility of the bidder to ensure that the bid is received on time. Each bid shall be valid to Bay County for a period of ninety (90) days after the bid opening. The County will check the bids and notify the selected bidder at the earliest opportunity. Special Accommodation:  Any person requiring a special accommodation at a Pre-Bid Conference or Bid opening because of a disability should call the Purchasing Department   at (850) 248-8270 at least five (5) workdays prior to the Pre-Bid Conference or Bid opening.   For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice). BID DOCUMENTS Electronic versions of the solicitation documents are available via OPENGOV Procurement https://procurement.opengov.com/signup Bid documents, plans, blueprints, or other materials may also be obtained by contacting the Bay County Purchasing Department, For security reasons, you must enable JavaScript to view this E-mail address. , 840 West 11 th Street, Suite 2500, Panama City, FL 32401, (850) 248-8270. For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Department will make a good faith effort to ensure that all registered bidders (those who have been registered as receiving a bid package) receive the documents. ADDENDA If any addenda are issued after the initial specifications are released, the County will post the addenda on the County website or OPENGOV. It is the responsibility of the bidder prior to submission of any bid to check the above website or contact the Purchasing Department to verify any addenda issued.  The receipt of all addenda must be acknowledged on the addenda response sheet. Publication Date/Time: 10/3/2024 12:00 AM Publication Information: Bay County Public Notice 10/03/2024 Closing Date/Time: 11/7/2024 2:00 PM Submittal Information: One Original Bid Package Bid Opening Information: 11/06/2024 @ 2:00 (CST) pm Pre-bid Meeting: N/A Contact Person: POINT OF CONTACT The County Purchasing Department will be the only point of contact for this ITB. Under no circumstances may a bidder contact any County Commissioner, County Administrator, or County employee concerning this ITB until after award. Any such contact may result in disqualification as per Bay County Code Section 2-124. QUESTIONS Bidders shall submit all questions, in writing, to the Purchasing Department via email Purchasing@baycountyfl.gov. All questions shall be submitted no later than 5:00 pm (CDT) on Friday, October 18, 2024. Business Hours: 8 am to 5 pm Monday - Friday Qualifications: Vendor must possess a current and valid Florida Pesticide Applicator’s License (Certified Pest Control Operator) by the Florida Department of Agriculture and Consumer Services (FDACS) during the entirety of the contract term. This operator must be certified in the category of Lawn and Ornamental Pest Control. Vendor must have consecutive and active experience of work similar in scope and magnitude to this contract. Contractors shall demonstrate that they have provided these services or similar services to private and public entities/organizations of similar size and needs as Bay County using the “Experience Record” provided. Miscellaneous: Estimated budget is $215,937.00. Related Documents: View Document(s)

Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction

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