Project Information

Bid Title

Veterinary Services for the City of Buffalo Animal Shelter

Issuing Agency

City of Buffalo

Location

New York

Published Date

Apr 7, 2026

Closing Date

May 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Veterinary Services for the City of Buffalo Animal Shelter
Category:	Public Works, Parks & Streets
Status:	Open

Publication Date/Time: 4/7/2026 12:00 PM Publication Information: The Buffalo News Closing Date/Time: 5/6/2026 12:00 PM Related Documents: RFP - Animal Shelter Vet Services 2026

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Request for Proposals

VETERINARY SERVICES

FOR THE BUFFALO ANIMAL SHELTER

380 Oak Street

Buffalo, New York

Solicitation Issue Date: April 9, 2026

Proposal Due Date: May 6, 2026, 12:00PM EST

Issued by:

City of Buffalo Department of Public Works, Parks and Streets

65 Niagara Square, 502 City Hall

Buffalo, New York 14202

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Table of Contents

I. INVITATION TO SUBMIT PROPOSALS………..……………………………………………………… 3

II. PROJECT BACKGROUND and SCOPE OF SERVICES…………………………………………… 4

III. IMPLEMENTATION OF REQUIRED SERVICES…………………………………………………… 7

IV. SUBMISSION REQUIREMENTS & SELECTION PROCESS…………………………………… 7

V. PROJECT SCHEDULE……………………………………………………..…………………………..…… 11

VI. TIME AND PLACE OF SUBMISSION…………………………………………………………………. 11

VII. ADDITIONAL INFORMATION…………………………………………………………………….……. 12

VIII. GENERAL TERMS AND CONDITIONS……………………………………………………………… 13

VIII. ATTACHMENTS……………………………………………………………………………………….……… 16

❖ Attachment A – Proposal Form

 Attachment B – Non-Collusion Certification

 Attachment C – Executive Order 16-04

 Attachment D – Living Wage Application

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I. Invitation to Submit Proposals

PUBLIC NOTICE

Request for Proposal for Veterinary Services for the Buffalo Animal Shelter

The City of Buffalo is soliciting proposals on the provision of various Veterinary Services for the

Buffalo Animal Shelter located at 380 Oak St., Buffalo, NY, 14203 The City invites all professional

service corporations organized and licensed for the practice of veterinary medicine and the

provision of medical services, with prior demonstrative experience in providing such services,

including but not limited to, for government entities, to submit a proposal for the City’s

consideration. For purposes of this solicitation, Offeror’s Veterinary Hospital must be located within

the greater Buffalo area and shall be accredited by New York State and certified with the American

Animal Hospital Association (AAHA) and Occupational Safety & Health Administration (OSHA).

The City contemplates entering into an independent agent operator agreement with the successful

applicant, for an initial term of one (1) year, with up to four (4) additional separate consecutive one

(1) year periods, such extension to be upon mutual agreement.

If you would like a walk-through of the property, please contact Jennifer L. Jacobs @

jjacobs@buffalony.gov by April 17, 2026, 4:00PM

Respondents are required to submit one (1) original and one (1) copy prior to May 6, 2026 at

12:00PM labeled “Proposal for Veterinary Services for the Buffalo Animal Shelter”. Responses

shall be firmly sealed in an envelope or box and contain the Respondent’s name and return address.

Under no circumstances will the City of Buffalo Department of Public Works, Parks and Streets

consider a proposal which is received after the deadline.

City’s Designee for Communication

For the purposes of this solicitation, the City’s Designee shall be Jennifer L. Jacobs with the Division

of Streets and Sanitation.

Jennifer L. Jacobs

Director of Street Sanitation, Department of Public Works, Parks and Streets

65 Niagara Square, Room 504

Buffalo, NY 14202

jjacobs@buffalony.gov

Copies of the request for proposal including all related documents will be made available on the

City’s website and can be obtained by visiting the City’s website at https://www.buffalony.gov/bids

All questions concerning this request for proposal shall be submitted no later than April 17, 2026 at

4:00PM via email by to: jjacobs@buffalony.gov

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All questions and answers will be posted to the City of Buffalo website by April 24, 2026.

II. Scope of Services

Each Offeror must submit a comprehensive and detailed description of the process by which it will

propose to perform the services described in this Request for Proposals. Offerors are free to make

recommendations of how their proposed services, and any additional features that they provide,

may be beneficial to the City meeting or exceeding its veterinary goals. All responses must include

anticipated costs.

The City intends to award a contract to the Offeror whose proposal is deemed to be in the best

interest of the taxpayers. The successful Offeror must possess a demonstrative record of providing

exceptional service and support.

CATEGORY A- GENERAL SERVICES

1. The primary purpose of the services sought from the Successful Offeror(s) is to perform

services incident to the Buffalo Animal Shelter. All examinations shall be covered under

general services. Any animal that is symptomatic in any way (coughing, sneezing etc.),

especially new intakes shall be examined/treated.

2. The Successful Offeror(s) agrees to provide:

A. Daily visits to the Small Animal Shelter, up to six (6) days a week between the hours of

approximately 7:00 A.M. to 2:30 P.M. Schedule to be agreed upon by both the Director

of the Animal Shelter and the Veterinarian. If animal becomes emergency after visiting

hours, it will be transported to hospital.

B. Examination and certification of health status of all rabies observation cases, also to

include providing and the administration of rabies shots/tags.

C. Examination and emergency treatment of all other animals in the Shelter’s care, and

provide written reports of same.

D. Be available to provide emergency care seven (7) days a week within thirty (30)

minutes of being notified of the emergency.

E. Provide a qualified, currently registered/licensed Veterinary Technician on an as-

needed, on-call basis.

F. Inspection of facilities and vehicles with quarterly written reports.

G. Aid in acquiring controlled substances for tranquilizer gun.

H. Make recommendations based on professional knowledge for improvements in

sanitation, nutrition and disease control at the Shelter.

I. Be available to handle any public relations matters that the shelter Director may

request aid with.

J. Perform intravenous euthanasia at the Buffalo Animal Shelter pursuant to the

amendment to New York State Agriculture and Marketing Law and Public Health Law

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in relation to providing for humane disposition of dogs and cats in animal shelters and

pounds. Aid from Buffalo Shelter staff shall be limited to help in restraining in event of

euthanasia.

K. Supply all personnel necessary to perform euthanasia as described in Paragraph 1

above. Minimum of two (2) people required. Any procedure that requires the use of a

needle cannot be performed by Buffalo Shelter staff (other than Vet. Tech).

L. Tranquilize all aggressive and excitable animals prior to euthanasia so as to make such

euthanasia procedure as painless and humane as possible. Buffalo Shelter staff may

assist in restraining the animals.

M. Perform said euthanasia’s six (6) days a week between 7:00 A.M. to 10:00 A.M. or at

the request of the Shelter’s Director when necessary.

N. Perform individual euthanasia’s on an emergency basis as requested by the Shelter’s

Director within 30 minutes of notification, seven (7) days a week or at the request of

the Director of the Animal Shelter.

O. Purchase Sodium Pentobarbital necessary to perform required euthanasia’s at the

Animal Shelter.

P. Maintain accurate records of euthanasias performed. Records must include:

1. Date euthanasia performed.

2. Description of animal euthanized.

3. ID number assigned by the Shelter to the individual animal.

4. Amount of sodium pentobarbital used to perform euthanasia.

5. Name of person performing euthanasia.

6. Submit all euthanasia records to the Department Public Works/Div. of Street

Sanitation on a quarterly basis within two weeks of the conclusion of each quarter.

Q. Complete records maintained by the Shelter.

R. Prepare all euthanized animals for disposal in an anesthetically accepted manner.

S. Administer feline combo test upon request of the Director of Animal Shelter. Every cat

going for spay/neutering requires a Combo Test prior to procedure. The City of Buffalo

to provide the test kit.

T. Unforeseen surgical procedures of excessive costs under this category will be

negotiated per case at the discretion of the Director of the Animal Shelter.

CATEGORY B- VACCINATIONS: See price list for items included (pg.18)

A. Provide and administer various vaccinations used in standard veterinarian practices as

requested by the Director of the Animal Shelter to include but not limited to feline

distemper vaccine, feline virulent calicivirus vaccine, canine distemper vaccine, canine

parvo vaccine, worming and bordetella/intrac. This category must be completed by the

proposer, as it is contingent upon Category A and/or C.

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Commodity Codes

• NAICS 541940Veterinary Services

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