Project Information

Bid Title

#60-M0087-26-CP003 - City Clerk Agenda Management System Subscription

Issuing Agency

City of Santa Fe

Location

New Mexico

Published Date

Jan 7, 2026

Closing Date

Feb 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: #60-M0087-26-CP003 - City Clerk Agenda Management System Subscription

Addenda: 0

Release Date: 1/7/2026

Due Date: 2/7/2026

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#60-M0087-26-CP003 - City Clerk Agenda Management System Subscription

Sole Source

City Clerk's Office

Project ID: 60-M0087-26-CP003

Release Date: Wednesday, January 7, 2026

· Due Date: Saturday, February 7, 2026 4:00pm

Posted Wednesday, January 7, 2026 3:54pm

All dates & times in Mountain Time

Draft Response No Bid30 days, 21 hours, 58 minutes

Post Information

Posted At:Wed, Jan 7, 2026 3:54 PM
Sealed Bid Process:No
Private Bid:No

Overview

Summary

CivicPlus is the exclusive provider of CivicClerk, meaning it is the only company with the ability to manage, maintain, support, and update the application. No other vendor can offer CivicClerk services, as the platform is proprietary and only accessible through CivicPlus. Market research confirmed the absence of alternative suppliers capable of meeting the municipality’s needs, ensuring uninterrupted support, maintenance, and compliance. Thus, CivicPlus is the only practicable source for CivicClerk, justifying sole source procurement for this software.

Background

CivicClerk is currently integrated into the city’s daily operations and serves as the central platform for managing meeting agendas, minutes, and public records. City departments utilize CivicClerk to streamline agenda preparation, automate approval workflows, and ensure timely publication of meeting information for both internal users and the public. This application has become essential for supporting the city’s compliance requirements and transparency initiatives, enabling online access to governing body meetings and agenda materials. Its intuitive interface and flexibility allow city staff across multiple departments to collaborate efficiently, improving the accuracy and consistency of municipal records. CivicClerk’s cloud-based system ensures high availability and reliable access for staff and citizens alike.

Timeline

Sole Source Request and Determination Posting Date:

January 7, 2026

Protest Submittal Deadline:

January 22, 2026, 4:00pm

30 Day Posting Period Complete:

February 7, 2026, 4:00pm

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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