Project Information

Bid Title

2026 Pavement Preservation Program

Issuing Agency

City of Nashua

Location

New Hampshire

Published Date

Apr 14, 2026

Closing Date

May 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB0265-050726

Original Source

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Project Description

Bid Number:	IFB0265-050726
Bid Title:	2026 Pavement Preservation Program
Category:	City
Status:	Open

Description: The City of Nashua, NH, herein referred to as “the City”, is seeking proposals from qualified vendors for the 2026 Pavement Preservation Program. The project contract work is located in various locations throughout the City of Nashua and consists of pavement treatments for crack sealing and micro-surfacing. Publication Date/Time: 4/14/2026 4:30 PM Closing Date/Time: 5/7/2026 2:00 PM Related Documents: IFB0265-050726-2026-BID PACKAGE-Pavement Preservation Program

Attachment Preview

TABLE OF CONTENTS

DIVISIONS

INVITATION TO BID…………………………………………………………………………………………….…..

1. BID FORM .......................................................................................................................

SCHEDULE OF VALUES....................................................................................................

BID BOND ........................................................................................................................

CONSTRUCTION CONTRACTORS QUALIFICATION STATEMENT ...................................

NON-COLLUSION AFFIDAVIT…………………………………………………………………………………..

2. PAYMENT BOND ............................................................................................................

PERFORMANCE BOND ...................................................................................................

CERTIFICATE OF LIABILTY INSURANCE .........................................................................

3. CONTRACT AGREEMENT ...............................................................................................

4. GENERAL CONDITIONS ...................................................................................................

5. SUPPLEMENTARY CONDITIONS/PROSECUTION OF WORK ..........................................

6. LIST OF ROADWAYS ....................................................................................................

MAP OF ROADWAYS ...................................................................................................

7. EXHIBITS .........................................................................................................................

A. NOTICE OF AWARD

B. NOTICE TO PROCEED

C. CHANGE ORDER

D. CERTIFICATE OF SUBSTANTIAL COMPLETION

E. CERTIFICATE OF FINAL COMPLETION

F. CONTRACTOR'S FINAL RELEASE AND WAIVER OF LIEN

8. TECHNICAL SPECIFICATIONS .............................................................................................

Table of Contents

Page 1 of 1

Administrative Services

Purchasing Department

April 14, 2026

INVITATION TO BID

2026 PAVEMENT PRESERVATION PROGRAM

IFB0265-050726

The City of Nashua, NH, herein referred to as “the City”, is seeking proposals from qualified vendors for the 2026 Pavement

Preservation Program. The project contract work is located in various locations throughout the City of Nashua and consists

of pavement treatments for crack sealing and micro-surfacing.

Project will begin once a written “Notice to Proceed” is issued.

Completion times for the project will be as follows:

Substantial Completion should be by October 15, 2026.

Final Completion should be by November 15, 2026.

Liquidated damages of $520 for each calendar day will be assessed for delays beyond the established dates for

substantial completion and final completion.

The City of Nashua reserves the right to substitute work of similar nature or to add additional work subject to the contract

amendment process.

The City, through the Mayor, who is the awarding authority and reserves the right to reject any and all proposals or parts

of proposals; to waive any defects, information, and minor irregularities; to accept exceptions to these specifications; to

award contracts or to cancel this request if in the City’s best interest.

INFORMATION FOR BIDDERS:

The City is now accepting submittals electronically via Bonfire. Please review the electronic documents linked here, Bonfire

Vendor Registration and Bonfire Vendor Submission for more information. We strongly recommend that you give yourself

sufficient time and at least one (1) business day before due date to begin the uploading process and finalize your

submission. Copies are also available on the City’s website in the Purchasing section within the Bids section.

If a Bidder chooses to submit their bid outside of Bonfire, the following are alternate options:

Paper: Submit one (1) digital copy on a USB drive in sealed envelope(s) or package(s) clearly marked "IFB0265-

050726”. Bids must be submitted in the format provided and address the item(s) specified in the IFB package.

Regardless of the method of submission, proposals must be received no later than Thursday, May 7, 2026 at 2:00 PM in the

Purchasing Department; City Hall, 229 Main Street, Nashua NH 03061. Postmarks or other timestamps will not be accepted

IFB0265-050726 - 2026 Pavement Preservation Program

229 Main Street • Nashua, New Hampshire 03060 • Phone (603) 589-3330 • Fax (603) 589-3233

INVITATION TO BID

2026 PAVEMENT PRESERVATION

IFB0265-050726

in lieu of actual delivery. Vendors can use whatever delivery mechanism it chooses as long as it remains clear that the

vendor is responsible for submissions prior to the date and time.

The time of receipt shall be considered when a proposal has been officially documented by the Purchasing Department, in

accordance with its established policies, as having been received at the location designated above. The City accepts no

responsibility for mislabeled mail. Any and all damage that may occur due to shipping shall be the Vendors responsibility.

Further details are available on the City's web site, www.nashuanh.gov, under Services; Bid Opportunities; Current Bids and

on the Bonfire website; (Refer to Document IFB0265-050726). Proposals will be opened in public on the due date and time.

Results of the proposal opening will be posted on the City's website, www.nashuanh.gov, under Services; Bid Opportunities;

Bid Results; (Refer to Document IFB0265-050726) within twenty-four (24) hours of the opening.

Complete specifications and related documentation are available on our website, www.nashuanh.gov, under Services, Bid

Opportunities, Current Bids; and on the Bonfire website. Refer to Document IFB0265-050726 and related documents.

Please note paper copies of bid documents are not available at the City’s Purchasing Office.

The City assumes no liability for the payment of costs and expenses incurred by any party in responding to this invitation

for proposal. All proposals become the sole property of the City of Nashua. This invitation for proposal is not a contract and

alone shall not be interpreted as such but rather serves as an instrument through which qualifications are solicited.

The timeline for this project is as follows:

Item

Pre-Bid Meeting (OPTIONAL)

Deadline for Bidder Questions

Answers/clarifications posted

Bids Due

Date

Wednesday, April 22, 2026 at 1:00 PM

Friday, April 24, 2026 at 10:00 AM

Tuesday, April 28, 2026 at 4:00 PM

Thursday, May 7, 2026at 2:00 PM

A NON-MANDATORY Pre-Bid Meeting to discuss the project is scheduled to begin promptly at the Division of Public Works,

848 West Hollis Street, Nashua, NH 03062, Veteran’s Conference Room on Wednesday, April 22, 2026 at 1:00 PM. The

conference can be attended by Zoom if preferred:

Join Zoom Meeting

https://us02web.zoom.us/j/6035893330?pwd=YjZ5ZUtSMURySmdBRms1bXBLQ1NUdz09&omn=89807555532

Meeting ID: 603 589 3330

Passcode: 5893333

One tap mobile

+13092053325,,6035893330#,,,,*5893333# US

The meeting is an opportunity for the City of Nashua to overview the project and objectives, and participants to request

additional information directly from City of Nashua staff managing or participating in the project.

IFB0265-050726 - 2026 Pavement Preservation Program

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INVITATION TO BID

2026 PAVEMENT PRESERVATION

IFB0265-050726

Bidders are encouraged to submit questions via email; however, the City assumes no liability for assuring accurate and

complete email transmission/receipt and is not responsible to acknowledge receipt. Inquires must be submitted in writing,

citing the IFB title/number, Page, Section, and must be received no later than Friday, April 24, 2026 at 10:00 AM to:

City of Nashua

229 Main Street, Room 11, Nashua, NH 03060

purchasing@nashuanh.gov

The City of Nashua will consider all timely-received inquiries and, if reasonable and appropriate, will issue an addendum to

clarify or modify this IFB on the City’s website www.nashuanh.gov, under Services, Bid Opportunities; Current Bids; (Refer

to Document IFB0265-050726) and on Bonfire no later than Tuesday, April 28, 2026 at 4:00 PM.

The City of Nashua hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to

this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this

invitation and will not be discriminated against on the grounds of race, color, religion, national origin, sex, age, sexual

orientation, disability or handicap in consideration for an award.

Pursuant to NRO 5-71 (A), the City of Nashua supports the concept of purchasing products which are biodegradable, can

be or have been recycled, or are environmentally sound. Due consideration will be given to the purchase of such products.

If you are proposing any such products which qualify, please so indicate in a cover sheet by item number and description.

We are also conscious of energy use and encourage Bidders to propose products that are energy efficient.

All bids are binding for ninety (90) days following the deadline for bids, or until the effective date of any resulting contract,

whichever is later.

Bids must be submitted in the format provided and address the items specified in this request. The City may reject any or

all of the bids on any basis without disclosure of a reason. The failure to make such a disclosure shall not result in accrual of

any right, claim or causes of action by any unsuccessful bidder against the City. The City reserves the right to waive any

irregularities when the public interest will be served thereby. The City also reserves the right to negotiate any change or

amendment in any bid without soliciting further requests for bids if the action is necessary for the best interest of the City.

The City of Nashua will reject the bid of any proposed bidder who is presently debarred, declared ineligible or excluded by

any Federal department or agency, and reserves the right to reject the bid of any proposer who has previously failed to

perform any contract properly for any purchaser, or to complete on time, contracts or a similar nature, who is not in the

position to perform the contract, or who has neglected the payment of bills or otherwise disregarded its obligations to

clients, purchases, subcontractors, material men, or employees.

The City is exempt of all taxes. All bids must be FOB Nashua, NH. All bidders must comply with all applicable Equal

Employment Opportunity laws.

Pursuant to NRO 5-78 (F), the Purchasing Manager shall not solicit a bid from a Contractor who is in default on the payment

of taxes, licenses or other monies due the City. Therefore, this bid request is void as to anyone who is in default on said

payments.

Contract will be awarded to the Bidder that is designated by the City of Nashua as the lowest responsive and responsible

Bidder.

GENERAL REQUIREMENTS:

IFB0265-050726 - 2026 Pavement Preservation Program

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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