Project Information

Bid Title

5019 Misc Frozen July To Sept Dsh Fy26

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

Apr 29, 2026

Closing Date

May 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100065902

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	04/29/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100065902	Solicitation/Project Title:	5019-Misc Frozen-July to Sept-DSH-FY26
Description:	This is to provide misc frozen items to Danville State Hospital July, August and September 2026.

Department Information
Department/Agency:	Department of Human Services "prior DPW"	Delivery Location:	Dietary Dept  Danville State Hospital  50 Kirkbride Drive  Danville Pa 17821
County:	Montour	Duration:	3 months

Contact Information
First Name:	Annette	Last Name:	Hockenbroch
Phone Number: (XXX-XXX-XXXX)	570-271-4518	Email:	anhockenbr@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	05/01/26
Solicitation Due Date:	05/15/26	Solicitation Due Time:	2:00 PM
Solicitation Opening Date:	05/15/26	Solicitation Opening Time:	2:01 PM
Opening Location:	Purchasing Office  Danville State Hospital  50 Kirkbride Drive  Danville Pa 17821
No. of Addendums:	0
Amended Date:	04/29/26

Related Solicitation Files

Original Files Bidding Guide 8.3.18.pdf New Vendor Registration Guide.pdf 07- MISCELLANEOUS 10-25 REVISED (3).pdf cover letter Misc Frozen.pdf

Attachment Preview

SPECIAL INSTRUCTIONS AND SPECIFICATIONS

MISCELLANEOUS FOODS

1. INSPECTION: All meat and poultry products must be processed or

manufactured in plants operated under the Meat and Poultry Inspection

program of the Food Safety and Inspection Services of the U.S. Department

of Agriculture or under an inspection program approved by that agency. The

official inspection legend and plant number must appear on all shipping

containers and/or individually packaged items.

2. LABELING: Shipping containers and/or individually packed items shall be

legibly labeled, printed, or stenciled with product & brand name, date of

pack, name and location of packer or distributor, net weight, and

appropriate ingredient statement. A straightforward calendar date or other

coding method must identify date of production/pack. If another coding

method is used, explanation will be sent to the Chairperson of the DPW

Dietary Advisory Committee with a copy to each facility Director of

Dietetic Services by the vendor. All products, when received, must have a

minimum of 30 days remaining before the stamped "sell by" or "expiration

date" expires.

3. DELIVERY TIME LIMITATIONS: Items from freezer storage must be delivered

within 90 days from date of processing.

4. PRODUCT CONDITION AT TIME OF DELIVERY: To assure specified state of

refrigeration, all deliveries must be made on freezer trucks. Frozen items

shall be delivered at internal temperatures not higher than 10F (-12.2C),

be solidly frozen, and show no evidence of defrosting, refreezing, freezer

burn, dehydration or mishandling. To prevent mass nesting of frozen

products, packaging units must be individually frozen to a solid state,

packaged or unpackaged as specified, before being placed in master

container. Final acceptance of frozen items may be based on inspection of

the thawed product, not to exceed 15 business days after delivery.

5. PACKAGING AND PACKING: Products that are placed in polybags shall be

securely closed; staples and paper coated metal wire ties are not

permitted. Containers shall be of a size and shape normally used for the

product and packed to full capacity without slack filling or overfilling.

The minimum bursting strength of the fiberboard and the maximum net weight

of the containers shall comply with Table I in the General Requirements of

the Institutional Meat Purchase Specifications (IMPS). All Case closure to

be accomplished by taping, strapping, or gluing. Staples shall not be used

as a final case closure.

10/25

6. CONTENTS: When specified, product items shall contain only those kinds of

ingredients. Amounts and kinds of ingredients must be within tolerances

permitted by the appropriate inspection regulations. The vendor shall permit

the facility to submit samples for laboratory analysis, and if laboratory

analysis verifies that the ingredients do not meet the appropriate

regulations, the cost of laboratory analysis will be charged to the vendor,

with the product subject to rejection by the facility. Vendors must have

no unpaid laboratory fees in order to be eligible for award.

7. ACCEPTABLE BRANDS: Any brand and product identified in a specification

will be the only brand(s) accepted. Bidder must circle product/brand being

bid for each item when submitting bid. Products and brands not previously

approved by the DPW Dietary Advisory Committee will not be accepted. Samples

may be submitted to the DPW Dietary Advisory Committee for formal

evaluations and approval.

Samples must be properly labeled and identified with name of bidder and

applicable item name, corresponding specification number and brand name and

code number and ingredient statement. Failure to comply with the requested

information will be cause for rejection. Written request for product review

should be submitted to the Chairperson of the DPW Dietary Advisory

Committee at:

Dietary Management Service Specialist

Bureau of State Children and Youth Programs

607 South Drive, Rm. 339

Harrisburg, PA 17120

Telephone: 717-772-0759

8. FEDERAL GOVERNMENT DONATED COMMODITY PROGRAM:

This facility is eligible

to participate in the Federal Government Donated Commodity Program. Items

so designated are to be bid both with and without Government Donated

Commodities (GDC) and will be awarded by the lowest bid.

9.

DELIVERY DATES: Deliveries shall be made on the dates

and at the times specified in the contract. Vendors shall obtain prior

approval for any schedule changes from the director of dietary services or

delivery may be rejected.

10. QUANTITIES: Quantities listed are estimates only and may be increased or

decreased in accordance with the actual requirements of the facility. The

facility may cancel any quantity of an order by providing notice at least 15

days prior to a scheduled delivery date and will only pay the vendor for

products actually accepted by the Department.

10/25

11. AMOUNTS & PAYMENT OF COMMODITIES: Vendor shall indicate at the time of

delivery any discrepancies between actual net weight or count and the

contracted amount and record the discrepancy on the delivery slips.

Vendor agrees that the Commonwealth will accept and pay only for actual net

weight or count determined at the time of delivery.

12. VENDOR RESPONSIBILITIES – The vendor assumes responsibility over products

supplied under the contract. This includes the provision of properly

labeled and identified products. Alterations to brands and codes must be

brought to the attention of the Dietary Management Service Specialist as

soon as possible. When pack size changes from stated/current pack (for

approved brands), award will be made on cost/unit. Vendor must specify new

pack size, count and weight/case. It is the responsibility of the

distributor/bidder to forward this information on pack changes to the

Dietary Management Service Specialist (see Acceptable Brands section of

special instructions and conditions). Failure to forward information

regarding changes may result in removal of products from the acceptable

brand list.

13. MANUFACTURER PRODUCT INFORMATION SHEETS: Distributors shall be required to

supply Manufacturer Product Information Sheets to those facilities

participating in the National School Lunch/School Breakfast Program. This

information must be provided at the initial delivery and/or upon request by

each participating facility.

10/25

COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

DATE:

COMMODITY CLASS

MISCELLANEOUS FOODS

NAME OF FACILITY

ITEM NUMBER

DESCRIPTION OF COMMODITY

PROPOSAL NUMBER

QTY.

UNIT UNIT

PRICE

TOTAL

BAKED ITEMS

Note: Bidder must circle product/brand being bid

for each item.

1B BAGELS-Individually Frozen, Sliced. Types: Plain,

doz

Cinnamon/Raisin, Wheat. Approximate

diameter 3" - 4". 4 oz. packaged in closed

poly film bag. (Buyer to specify type.)

Acceptable Brands

Sara Lee

Code(s)

Plain 8029, Cinn Rais 8031, Bimbo Bakehouse 117477

Arnie’s

Plain(87171),Wheat(87039)

Cinn.Raisin(87172)

All Round Foods

Plain(80000),Cinn,Raisin(80001)

Original Bagel

Plain(20901)Cinn.Raisin(20906)Whole Wheat(20908)

Park Avenue

Wheat

Delivery Dates

Doz/Delivery

2B BISCUITS-Individually Frozen, Fully Baked.

doz

Ready to Serve. Style: Pre-sliced or unsliced.

Weight: Approximately 2 oz. Layer packed and packaged

so as to maintain intact condition of product. (Buyer

specify type.)

Acceptable Brands

Bridgford (2.25oz)

Pillsbury Buttermilk

Pillsbury Southern Style

Delivery Dates

Code(s)

Pre-sliced

6170

Code(s)

Unsliced

106283

106285

Doz/Delivery

11/03

10/25

COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

DATE:

COMMODITY CLASS

MISCELLANEOUS FOODS

NAME OF FACILITY

ITEM NUMBER

DESCRIPTION OF COMMODITY

PROPOSAL NUMBER

QTY.

UNIT UNIT

PRICE

TOTAL

3B CROISSANTS-Individually Frozen. Pre-baked.

doz

Ready to Serve. Style: Sliced. Weight range:

1.8 oz. - 2.5 oz. Packaged so as to maintain intact

condition of product.

Acceptable Brands

Code(s)

Pack/count

Chef Pierre

Hadley Farms

Gold Standard

Delivery Dates

8403

210

6108

4/12 per cs.

144/cs

64/2 oz per cs

Doz/Delivery

4B DANISH SWEET ROLLS-Bulk, unwrapped. Flavors:

Cinnamon, Apple, Cheese or assorted tray pack.

Type: Demi-Danish. Minimum weight: 1.25 oz. per roll.

(Buyer to specify flavor.) (50/case)

doz.

Acceptable Brands

Code(s)

Sara Lee – Tray pack only

- Cheese Tray 8918

- Assorted Tray 8924

Hadley Farms –Cinn only

318 (108/cs)

Delivery Dates

Doz/Delivery

5B DANISH SWEET ROLLS-Individually Frozen and

doz

wrapped. Flavors: Apple, cheese, strawberry, cherry or

assorted. Minimum weight: 2.25 oz. or 3.25 oz. per roll.

(Buyer to specify flavor and weight.)

Acceptable Brands

Code(s)

SaraLee (Assorted)

Hadley Farms:

Apple/Raisin

Cheese

Blueberry

8349 (24/tray)

472IW 72/3oz

476IW 72/3oz.

470IW 72/3oz.

10/25

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