Project Information

Bid Title

Grants & Loan Management Software

Issuing Agency

City of Milpitas

Location

California

Published Date

Apr 6, 2026

Closing Date

Apr 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-216

Original Source

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Bid Documents

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Project Description

Project ID: 26-216

Title: Grants & Loan Management Software

Addenda: 2

Release Date: 3/14/2026

Due Date: 4/23/2026

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Grants & Loan Management Software

Last updated by Addendum #2 on Apr 7, 2026 5:44 AM See what changed

Request For Proposal

Housing

91871 , 91890 , 92002 , 92005 , 92045 ... show all

Project ID: 26-216

Release Date: Saturday, March 14, 2026

· Due Date: Thursday, April 23, 2026 12:00pm

Posted Saturday, March 14, 2026 2:11pm

All dates & times in Pacific Time

Draft Response No Bid16 days, 17 hours, 52 minutes

Post Information

Posted At:Sat, Mar 14, 2026 2:11 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

Through this Request for Proposals (RFP), the City of Milpitas is seeking proposals from qualified vendors to provide a modern software solution to support management of its Community Development Block Grant (CDBG) Program administered by the U.S. Department of Housing and Urban Development (HUD). The City is looking for a new, configurable, user-friendly platform to manage the full lifecycle of CDBG activities, including application intake, grant and loan administration, subrecipient monitoring, expenditure tracking, and reporting. Seamless integration with HUD’s Integrated Disbursement and Information System (IDIS) is essential to support federal reporting requirements. A solution that is also capable of managing additional housing or community development funding sources is highly desirable but not required. The City is seeking an experienced vendor partner with demonstrated success supporting similar programs for public agencies.

Background

The City administers an annual allocation of approximately $555,000 in CDBG funding from HUD to support programs that benefit low- and moderate-income residents. Each year, the City distributes these funds to roughly 15 subrecipient organizations across categories, including public services, capital improvement projects, economic development activities, and program administration. The City currently manages the program using software provided by City Data Services under a contract that expires on June 30, 2026. To minimize technology gap, the City seeks a replacement solution that can be implemented quickly while maintaining efficient workflows for its full range of CDBG activities, with potential to expand into other grant and loan management areas at a future date. Please refer to the Scope of Services for detailed requirements.

The initial contract term is expected to be three (3) years, with one option to extend the contract for an additional three-year term for a total contract term of six (6) years. Exercise of the option term shall be at the sole discretion of the City.

Timeline

Release Date:

March 14, 2026

Question Submission Deadline:

March 31, 2026, 12:00pm

Proposal Submission Deadline:

April 23, 2026, 12:00pm

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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