Project Information

Bid Title

Notice of Intent to Award a Sole Source - Aqua-Aerobic Systems

Issuing Agency

Lynn Haven city

Location

Florida

Published Date

Mar 10, 2026

Closing Date

Mar 19, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	Notice of Intent to Award a Sole Source - Aqua-Aerobic Systems
Category:	General Notices
Status:	Open

Description: Notice of Intent to Award a Sole Source The City of Lynn Haven intends to enter into an agreement with: Vendor: Aqua-Aerobic Systems Goods: Replacement components for existing wastewater treatment equipment, including linear actuators, limit switches, and associated stainless steel hardware. See the attached notice for full details. Publication Date/Time: 3/10/2026 12:00 AM Closing Date/Time: 3/19/2026 2:00 PM Related Documents: Notice of Intent to Award a Sole Source - Aqua Aerobic

Attachment Preview

CITY OF LYNN HAVEN, FLORIDA

825 Ohio Avenue | Lynn Haven, FL 32444 | (850) 265-2121 | cityoflynnhaven.com

March 10, 2026

Response Deadline: March 19, 2026

City of Lynn Haven

Department: Public Works / Sewer

Notice of Intent to Award a Sole Source

The City of Lynn Haven intends to enter into an agreement with:

Vendor: Aqua-Aerobic Systems

Goods: Replacement components for existing wastewater treatment equipment, including linear

actuators, limit switches, and associated stainless steel hardware.

Sole Source Determination

The City’s Wastewater Treatment Plant utilizes treatment equipment manufactured by Aqua-

Aerobic Systems as part of its wastewater treatment process. Certain mechanical components

within this equipment require periodic replacement due to normal wear and operational demands.

The parts identified for procurement—including linear actuators, limit switches, trip rods, and

adjustable trip collars—are manufacturer-specific components designed for use with the existing

Aqua-Aerobic equipment currently installed at the facility. These components are engineered to

meet the manufacturer’s specifications and operational requirements for the installed system.

To maintain equipment reliability, compatibility, and proper system performance, the City

intends to procure original manufacturer parts directly from Aqua-Aerobic Systems. Use of non-

manufacturer components could result in improper fit, reduced operational performance, or

potential damage to critical treatment equipment.

Based on information provided by the manufacturer and City staff’s review of available sources,

the City is not aware of alternative vendors capable of supplying these manufacturer-specific

components for the existing equipment configuration.

For these reasons, the City has determined that competition is not practicable and intends to

procure the specified components directly from Aqua-Aerobic Systems.

Opportunity to Respond

Any vendor who believes it is capable of providing the full scope of services described above

must submit a written response no later than:

2:00 PM CST on Thursday, March 19th, 2026

Responses must include:

• Vendor name and contact information

Commissioners Sam Peebles | Pat Perno | Jamie Warrick | Judy Tinder

Mayor Dave Lowery

Interim City Manager Chris Lightfoot

City Attorney Amy Myers

• Documentation demonstrating authorization to supply Aqua-Aerobic Systems

components

• Confirmation of ability to provide the exact manufacturer-specified parts

• Warranty documentation

• Estimated delivery timeline

Responses shall be submitted electronically to:

Cory Bracy

Procurement Manager

City of Lynn Haven

purchasing@cityoflynnhaven.com

If no responsive submissions are received by the stated deadline, the City intends to proceed with

award to Aqua-Aerobic Systems.

The City reserves the right to determine, in its sole discretion, whether a responding vendor’s

qualifications demonstrate the ability to meet the City’s requirements.

Commissioners Sam Peebles | Pat Perno | Jamie Warrick | Judy Tinder

Interim City Manager Chris Lightfoot

City Attorney Amy Myers

Commodity Codes

• NAICS 541330Engineering Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.