Project Information

Bid Title

Solid Waste USED TRUCK BID

Issuing Agency

Madison County

Location

Montana

Published Date

Jan 23, 2026

Closing Date

Feb 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Solid Waste USED TRUCK BID
Category:	ADVERTISEMENT FOR BIDS
Status:	Open

Description: Bids will be received by the MADISON COUNTY BOARD OF COMMISSIONERS (herein called the “Owner”), at the County Sanitarian’s office, 103 W Wallace St.., Virginia City, MT 59755 until 10:15 a.m., local time on Tuesday, February 17, 2026. The bids will be publicly opened and read aloud at the regularly scheduled Madison County Board of Commissioners Meeting to be held in the Commissioners’ Conference Room at the Madison County Administrative Building, on Tuesday, February 17, 2026, at 10:15 a.m. Day cab/ conventional cab Minimum of 525 horsepower, Full lockers in both rear axles 4 bag air suspension Heavy frame or a double frame 20 feet of frame from back of cab to end of frame 16 LITER 525 HP @ 1800 RPM, 2000 GOV RPM, 1850 LB/FT Wet kit Conventional chassis Expected steer axle load; 14000.0lbs Expected rear drive axle load 46000.0lbs ride suspension with chain clearance Dual fuel tanks at least 100 gallons each Eaton Fuller RTLO 18 speed full manual transmission Publication Date/Time: 1/23/2026 12:00 AM Closing Date/Time: 2/17/2026 10:15 AM Related Documents: Solid Waste USED TRUCK BID INFO1.23.2026

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BID SPECIFICATIONS AND CONTRACT DOCUMENTS

FOR THE PURCHASE OF

ONE NEW HEAVY-DUTY DIESEL TRUCK

January 23, 2026

MADISON COUNTY BOARD OF COMMISSIONERS

P.O. Box 278

Virginia City, MT 59755

BIDDER'S NAME: ______________________________________

TOTAL BID SUBMITTED: $_______________________________

(as submitted on enclosed bid form)

Page 1 of 7

INFORMATION FOR BIDDERS

Bids will be received by the MADISON COUNTY BOARD OF COMMISSIONERS

(herein called the “Owner”), at the County Sanitarian’s office, 103 W Wallace St.., Virginia City,

MT 59755 until 10:15 a.m., local time on Tuesday, February 17, 2026. The bids will be publicly

opened and read aloud at the regularly scheduled Madison County Board of Commissioners

Meeting to be held in the Commissioners’ Conference Room at the Madison County

Administrative Building, on Tuesday, February 17, 2026, at 10:15 a.m.

Each bid must be submitted in a sealed envelope, addressed to the MADISON COUNTY

BOARD OF COMMISSIONERS at P.O. Box 278, Virginia City, MT 59755. Each sealed envelope

containing a bid shall be plainly marked on the outside with the words (1) Bid for Heavy Duty Diesel

Truck and the envelope shall bear on the outside the name of the Bidder and its address. A Bid Bond

or other security in the amount of 10% is required. If the Bond or other security is not included, bid

will be rejected. If forwarded by mail, the sealed envelope containing the bid must be enclosed in

another envelope addressed as above.

MADISON COUNTY BOARD OF COMMISSIONERS

Madison County Administration Building

P.O. Box 278

Virginia City, MT 59755

Notwithstanding the attached cover sheet/title page, all bids must be made on the required bid

form. All blank spaces for bid prices must be filled-in in ink or typewritten, and the bid form must

be fully completed and executed when submitted. Only one copy of the bid form is required.

The Owner may waive any informalities or minor defects or reject any and all bids. Any bid

may be withdrawn prior to the above scheduled time for the opening of bids or authorized

postponement thereof. Any bid received after the time and date specified shall not be considered.

No Bidder may withdraw a bid within thirty (30) days after the actual date of the opening thereof.

Should there be reasons why the contract cannot be awarded within the specified period the time may

be extended by mutual agreement between the Owner and the Bidder.

The Bid documents contain specifications of the goods to be furnished. Information obtained

from an officer, agent, or employee of Owner or any other person shall not affect the risks or

obligations assumed by the Bidder or relieve him from fulfilling any of the conditions of the

Agreement.

The party to whom award is made will be required to contract with Owner within thirty (30)

calendar days from the date when Notice of Award is delivered to the Bidder. A Notice of Award

shall be accompanied by the necessary agreement. In case of failure of the Bidder to contract with

Owner, the Owner may at his option consider the Bidder in default, in which case the bid bond

accompanying the proposal shall become the property of the Owner.

The Owner, within ten (10) days of receipt of any agreement, shall sign the agreement and

return a copy. Should the Owner not execute the agreement within such period, the Bidder may by

written notice withdraw his signed agreement. Such notice of withdrawal shall be effective upon

receipt of the notice by Owner.

Page 2 of 7

A Notice to Proceed shall be issued within ten (10) days of the execution of the agreement by

the Owner. Should there be reasons why the Notice to Proceed cannot be issued within such period,

the time may be extended by mutual agreement between the Owner and the Supplier. If the notice to

proceed has not been issued within the ten (10) day period or within the period mutually agreed

upon, the Supplier may terminate the agreement without further liability on the part of either party.

The Owner may make such investigations as he deems necessary to determine the ability of

the Bidder to perform the work, and the Bidder shall furnish to the Owner all such information and

data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the

evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that Bidder is

properly qualified to carry out the obligations of the agreement and to complete the work

contemplated therein.

All applicable laws, ordinances, and the rules and regulations of all authorities having

jurisdiction over suppliers of equipment shall apply to the agreement throughout.

Preference will be given to lowest responsible bidder.

Page 3 of 7

SUPPLEMENTARY INFORMATION FOR BIDDERS

1.1 GENERAL REQUIREMENTS: Each bid must be accompanied by Bidder’s accurate and

complete list of written specifications and standard options covering the goods which it is

proposing to furnish and to which the goods delivered under the contract must conform.

1.1.2

It is the intent of these specifications to cover performance and delivery to the Owner

complete goods equipped as specified. All specifications herein contained are

considered as minimum. Some items have been specified by brand name or model

number. These have been carefully selected because their reliability, compatibility with

present equipment, and local availability of parts. Bids may be rejected which

substitute less substantial materials and/or methods than those specified.

1.1.3 Bidder shall fully comply with Product Minimum Specification List. Bidder shall note

its inability to meet the specification or propose an alternative. Failure to provide the

required exception list with the bid proposal will be cause for rejection of the proposal.

1.1.4 Such details and other construction features not specifically covered herein or not at

variance with these specifications should conform with standards legally recognized or

developed in the trade of producing such goods.

1.2 RELIABILITY OF CONTRACTOR: Contractor shall furnish satisfactory evidence that he

has the ability to construct or deliver the goods specified, and shall state in the bid proposal the

location of the factory where goods were built.

1.2.1 Proposals will only be considered which are submitted using the latest technologies and

governing standards.

1.2.2 All Bidders shall provide, upon request, the names of current owners where similar

goods have been furnished. Bidders shall provide the name and telephone number of a

contact person for each location listed.

1.3 INSURANCE REQUIREMENTS: Each Bidder must submit upon request a Certificate of

Insurance listing the proposed manufacturer’s product liability insurance coverage. The

submitted Certificate shall name the goods manufacturer, insurance company, policy number,

and effective dates of the insurance policy. Bids submitted without the required Certificate will

be considered non-responsive and may be automatically rejected.

1.3.1

The manufacturer shall maintain full insurance coverage on the goods from time of first

possession by the bidder until the goods are delivered and accepted by the Owner.

Owner reserves the right to require proof of insurance from the manufacturer’s

insurance carrier prior to entering into a contract for the goods.

1.4 REJECTIONS OF PROPOSALS: The right is reserved to reject any or all proposals or to

accept such proposal as is in the best interest of the Owner.

1.4.1

1.4.2

1.4.3

Owner does not, in any way, obligate itself to accept the lowest Bid.

Proposals may be rejected for any alteration, erasures, or penciled entries.

Bidders taking “total exception” to these specifications are hereby advised that any

such statement will result in immediate rejection of the bid proposal.

Page 4 of 7

1.5 ALTITUDE REQUIREMENTS: The goods shall be designed to meet the specified rating at

Owner’s destination altitude.

1.6 SERVICE REQUIREMENTS: To provide the Owner with a source of parts over the

anticipated life of the goods, goods manufacturer shall have available for immediate shipment,

a complete line of replacement parts for the goods. Bidder shall indicate in his bid the name

and location of a factory backed service facility which would service the goods should the need

arise.

1.7 CONTRACT AWARD: Contract will be awarded to the lowest “responsible bidder”,

provided that bid is in the best interest of the Owner.

1.7.1 When analyzing the bid proposals, and in recommending a successful Bidder, superior

design, workmanship, materials, operating costs, past experience, length of

incorporation and compliance to specifications will be taken into consideration.

1.7.2 Nationally recognized financial ratings will be used as a determining factor of the

financial strength and stability of the manufacturing company being bid, and may be

considered when selecting the successful Bidder.

1.7.3 Owner reserves the right to waive any formality in the bids received when such waiver

is in the best interest of the Owner and, also, to accept any item in the Bid found to be

of superior quality or otherwise preferred by the Owner.

1.8 RESERVED

1.9 Final delivery price shall not include any Local, State or Federal taxes. The Bidder shall not be

liable for any State or Federal mandated tax or program after sale or delivery of the goods.

1.10 Bidder shall be responsible to assure all goods delivered will meet all specifications and

applications set forth in the attached Bid Specifications.

1.11 Bidder will provide blank copies of any and all standard form documents it will propose as

forming additional terms and condition of the contract for the lease/purchase of the goods.

Bidder understands and acknowledges Owner may reject all or any portion of the standard

form documents. Such acknowledgement by Bidder is made with complete understanding of

the prospect of default under the provisions of these contract documents and, in addition,

forfeiture of the Bid Bond.

1.12 As the bid is for the purchase of goods the Additional Bid Form is included for the Bidder to

give additional information to Owner for evaluation.

Page 5 of 7

Commodity Codes

• NAICS 562111Solid Waste Collection

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