Project Information

Bid Title

CHROMEBOOK CASES

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

May 20, 2026

Closing Date

May 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

251-27-120

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Solicitation Number:	251-27-120
Project Title:	CHROMEBOOK CASES
Description:	The Wake County Public School System (WCPSS) is seeing quotes for Lenovo 300e G4 Chromebook Cases with Install. Specifications can be found in Scope of Work.
Opening Date:	5/27/2026 10:00 AM
Posted Date:	5/21/2026
Status:	Open
Department:	WAKE COUNTY BD OF EDUCATION

Solicitation Number * 251-27-120	Department WAKE COUNTY BD OF EDUCATION	Status Reason Open
Opening Date 2026-05-27T10:00:00.0000000	Posted Date * 2026-05-20T20:10:03.0000000Z	Primary Commodity Code Computer accessories
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Marcella Calvert
Description The Wake County Public School System (WCPSS) is seeing quotes for Lenovo 300e G4 Chromebook Cases with Install. Specifications can be found in Scope of Work.

Attachment Preview

RFQ #251-27-120

REQUEST FOR QUOTE #251-27-120

1551 Rock Quarry Rd – Bldg. F

Raleigh, NC 27610

Refer ALL Inquiries to: Marcella Calvert

Telephone No: 919-588-3457

Bid Submittal Date and Time: 5/27/2026 at 10:00 AM

Bid Opening Date and Time: 5/27/2026 at 11:00 AM

Contract Type: Open Market

Commodity: 432116

Description: Chromebook Cases

E-Mail: bids-mcalvert@wcpss.net

Using Agency Name: WAKE COUNTY PUBLIC SCHOOL

SYSTEM

NOTICE TO BIDDERS

Bids are subject to rejection unless submitted on this form. Failure to submit a bid in accordance with the instructions

throughout this document shall constitute just cause to reject bid. See below for bid/proposal submitting instructions.

Electronic proposals, subject to the conditions made a part hereof, will be received until 10:00 AM ET on the day of

opening and then opened, for proposal submittal process the commodity as described herein. Refer to proposal

submittal below for information regarding delivery. Proposals submitted via email or non-sealed in response to this

Request for Quote will not be acceptable.

EXECUTION

In compliance with this Request for Quote, and subject to all the conditions herein, the undersigned offers and

agrees to furnish and deliver any or all items upon which prices are quoted, at the prices set opposite each item

within the time specified herein. Vendors are subject to immediate disqualification at any stage of the selection

process for any of the following:

• The submission of false or misleading information in the vendor’s proposal.

• Any efforts to dissuade or discourage other vendors from submitting proposals.

• Any efforts to influence, dictate, or change the terms of another vendor’s proposal.

• Any form of bid collusion or bid rigging.

Failure to execute/sign proposal prior to submittal shall render bid invalid. Late proposals are not acceptable.

VENDOR:

FEDERAL ID OR SOCIAL SECURITY NO.

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE

TELEPHONE NUMBER:

TOLL FREE TEL. NO

(800)

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Offer valid for 45 days from date of bid opening unless otherwise stated here: ________ days. Prompt Payment

Discount: _________% __________days.

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RFQ #251-27-120

VENDOR REGISTRATION AND SOLICITATION NOTIFICATION SYSTEM

The NC Electronic Vendor Portal (eVP) allows Vendors to electronically register with the State to receive electronic

notification of current procurement opportunities for goods and services available at the following website:

https://evp.nc.gov.

ELECTRONIC VENDOR PORTAL (EVP)

The State has implemented the Electronic Vendor Portal (eVP) to connect vendors with state government

organizations that purchase goods and services and allows the public to retrieve award notices and other

information. Please register at https://evp.nc.gov to receive bid notification and electronic procurement opportunities

from Wake County Public Schools. Results may be found by searching by Solicitation Number. This information

may not be available for several weeks depending upon the complexity of the acquisition and the length of time to

complete the evaluation process.

Terms of Use Link: https://eprocurement.nc.gov/evp-terms-use/open

Vendor will be disqualified for consideration if they are listed on either the State of North Carolina debarred

vendor registry, or the Federal Government debarred vendor registry.

(North Carolina) https://ncadmin.nc.gov/documents/nc-debarred-vendors

(Federal Government) https://www.sam.gov/SAM/pages/public/searchRecords/searchResults.jsf

Submit one (1) signed, original executed proposal response via eVP (emails not accepted).

PROPOSAL SUBMITTAL: This is an absolute requirement. Late bids, regardless of cause, will not be opened or

considered, and will be automatically disqualified from further consideration. Vendor shall bear all risk for late

electronic submission due to unintended or unanticipated delay, including but not limited to internet issues, network

issues, or local power outages. It is the Vendors’ sole responsibility to ensure its proposal has been received as

described in this RFP by the specified time and date of opening. Failure to submit a proposal in strict accordance

with instructions provided shall constitute sufficient cause to reject a Vendor's proposal(s). Solicitation responses

are subject to Sealed Bidding requirements.

Vendors’ proposals for this procurement must be submitted through electronic Vendor Portal (eVP). For training on

how to use eVP to view solicitations, submit questions, develop responses, upload documents, and submit offers to

the district, Vendors should go to the following site: https://eprocurement.nc.gov/training/vendor-training

Questions or issues related to using the eVP Ariba Sourcing Tool can be directed to the North Carolina

eProcurement Help Desk at 888-211-7440, Option 2. Help Desk representatives are available Monday through

Friday from 7:30 AM EST to 5:00 PM EST.

PURPOSE

The Wake County Public School System (WCPSS) is seeing quotes for Lenovo 300e G4 Chromebook Cases with

Install. Specifications can be found in Scope of Work.

BACKGROUND

For background purposes, The Wake County Public School System is currently the 15th largest school district in

the United States and the largest in North Carolina, operating on multiple academic calendars. There are

currently more than 200 school sites serving a student population of approximately 161,000 students, with

approximately 20,000 staff. The school year begins in early July and concludes on June 30. A list of schools and

locations can be accessed via the internet site www.wcpss.net.

SCOPE OF WORK

The Wake County Public School System (WCPSS) is requesting quotes for the purchase and installation

of protective cases for Lenovo 300e Gen 4 Chromebooks. This is a brand-specific procurement request.

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RFQ #251-27-120

Vendors must quote exactly as specified. No substitutions will be accepted. Products offered must be

compatible with and intended to match existing equipment currently in use by WCPSS.

Product Requirements:

Protective cases shall include, at a minimum, the following features and specifications:

• TPU Air Cell Protection for superior impact absorption to reduce damage.

• Always-On Design

• Open Access to All Ports

• Lightweight to minimize hinge degradation

• Precision-fit two-piece design

• Non-Slip corners to prevent device movement and sliding.

• Measurements: Length (mm) 211, Length (in) 8.307, Width (mm) 307, Width (in) 12.087, Depth

(Thick Side) 21, Dep (in) 1.26, Depth (Thin Side) 25, Dep (in) 0.984

Vendor Requirements

Vendors shall indicate whether the quoted items are currently in stock and readily available for shipment

upon receipt of an authorized purchase order.

Vendor is required to come to Wake County North Carolina for case installations.

Pricing submitted must include all applicable shipping and delivery charges in order for the quote to be

considered valid. North Carolina Sales Tax shall not be included in quoted pricing and will be billed

separately, if applicable.

Shipping Requirements

All orders must be shipped complete unless otherwise approved by WCPSS. The WCPSS Purchase

Order number must be clearly displayed on all boxes, packages, and packing slips associated with the

shipment.

If brokers, distributors, or third-party fulfillment providers are utilized, vendors must disclose this

information in their quote response. All third-party shipments are required to include packing

documentation displaying the applicable WCPSS Purchase Order number. Shipments received without

proper documentation may be refused and returned at the vendor's expense.

Additional Terms

This Request for Quote (RFQ) is issued for informational, delivery, and pricing purposes only and does

not constitute an award or commitment to purchase. WCPSS reserves the right to reject any or all

quotes, to make no award, or to cancel this request at any time and for any reason.

All quote responses must be signed and submitted using the provided quotation template. Unsigned

submissions may be deemed non-responsive and may not be considered for award.

Product will ship FOB to:

Wake County Public Schools

Attn: Technology Services

110 Corning Rd.

Cary, NC 27618

Qty.

15,000

15,000

Description

Protective Cases for Lenovo 300e Gen4 Chromebooks.

Installation

Unit Price

TOTAL

ALL SHIPPING & DELIVERY CHARGES MUST BE INCLUDED FOR QUOTE TO BE VALID

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RFQ #251-27-120

Please indicate that the materials are available for delivery within 10 business days upon receipt of

purchase order. If product is not available within delivery schedule presented, vendor shall provide a

delivery date for product.

Delivery Date based on receipt of purchase order if other than 10 business days:

______________________________________________________________________.

(Vendor SHALL include delivery date for product)

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RFQ #251-27-120

TERMS AND CONDITIONS

1. READ, REVIEW AND COMPLY: It shall be the bidder’s responsibility to read this entire document, review all enclosures and

attachments, and comply with all requirements specified herein.

2. NOTICE TO BIDDERS: All bids are subject to the provisions of special terms and conditions specific to this Invitation for Bids, the

specifications. Wake County Public School System (WCPSS) objects to and will not evaluate or consider any additional terms and

conditions submitted with a bidder response. This applies to any language appearing in or attached to the document as part of the

bidder’s response. DO NOT ATTACH ANY ADDITIONAL TERMS AND CONDITIONS.

By execution and delivery of this document, the bidder agrees that any additional terms and conditions, whether submitted purposely

or inadvertently, shall have no force or effect.

3. DEFINITIONS:

• BIDDER: Company, firm, corporation, partnership, individual, etc., submitting a response to an Invitation for Bids.

• TERM CONTRACT: A contract generally intended to cover all normal requirements for a commodity for a specified

time

based on estimated quantities only.

• OPEN MARKET CONTRACT: A contract for the purchase of a commodity not covered by a term contract.

period of

4. EXECUTION: Failure to sign under EXECUTION section will render bid invalid.

5. ORDER OF PRECEDENCE: In cases of conflict between specific provisions in this bid, the order of precedence shall be (1) special terms

and conditions specific to this bid, (2) specifications, and (3) Instructions to Bidders.

6. TIME FOR CONSIDERATION: Unless otherwise indicated on the first page of this document, bidder’s offer shall be valid for 45 days

from the date of bid opening. Preference may be given to bids allowing not less than 45 days for consideration and acceptance.

7. SPECIFICATIONS: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that

items offered are in strict compliance with these specifications, and bidder will be held responsible, therefore. Deviations shall be

explained in detail. The bidder shall not construe this paragraph as inviting deviation or implying that any deviation will be

acceptable.

8. INFORMATION AND DESCRIPTIVE LITERATURE: Bidder is to furnish all information requested and, in the spaces, provided in this

document. Further, if required elsewhere in this bid, each bidder must submit with their bid sketches, descriptive literature and/or

complete specifications covering the products offered. Reference to literature submitted with a previous bid will not satisfy this

provision. Bids which do not comply with these requirements will be subject to rejection.

9. RECYCLING AND SOURCE REDUCTION: It is the policy of WCPSS to encourage and promote the purchase of products with recycled

content to the extent economically practicable, and to purchase items which are reusable, refillable, repairable, more durable, and

less toxic to the extent that the purchase or use is practicable and cost-effective.

We also encourage and promote using minimal packaging and the use of recycled/recyclable products in the packaging of

commodities purchased. However, no sacrifice in quality of packaging will be acceptable. The company remains responsible for

providing packaging that will protect the commodity and contain it for its intended use.

Companies are strongly urged to bring to the attention of WCPSS which issued the solicitation document, those products or packaging

they offer which have recycled content and that are recyclable.

10. CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this document must be addressed to the purchaser named on

the cover sheet of this document. Do not contact the school or department directly. Any and all revisions to this document shall be

made only by written addendum from WCPSS Purchasing Department. The bidder is cautioned that the requirements of this bid can

be altered only by written addendum and that verbal communications from whatever source are of no effect.

11. ACCEPTANCE AND REJECTION: WCPSS reserves the right to reject any and all bids, to waive any informality in bids and, unless

otherwise specified by the bidder, to accept any item in the bid. If either a unit price or extended price is obviously in error and the

other is obviously correct, the incorrect price will be disregarded.

12. REFERENCES: WCPSS reserves the right to require a list of users of the exact item offered. WCPSS may contact these users to

determine acceptability of the bid. Such information may be considered in the evaluation of the bid.

13. AWARD OF CONTRACT: As directed by statute, qualified bids will be evaluated and acceptance may be made of the lowest and best

bid most advantageous to WCPSS as determined upon consideration of such factors as: prices offered; the quality of the articles

offered; the general reputation and performance capabilities of the bidders; the substantial conformity with the specifications and

other conditions set forth in the bid; the suitability of the articles for the intended use; the related services needed; the date or dates

of delivery and performance; and such other factors deemed by WCPSS to be pertinent or peculiar to the purchase in question. Unless

otherwise specified by WCPSS or the bidder, WCPSS reserves the right to accept any item or group of items on a multi-item bid.

WCPSS also reserves the right to reject any and all bids. In addition, on TERM CONTRACTS, WCPSS reserves the right to make partial,

progressive, or multiple awards: where it is advantageous to award separately by items; or where more than one supplier is needed to

provide the contemplated requirements as to quantity, quality, delivery, service, geographical areas; other factors deemed by WCPSS

to be pertinent or peculiar to the purchase in question.

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