Project Information

Bid Title

FY27 Annual Roadway Preservation Program (Due June 5, 2026 at 10am)

Issuing Agency

Holliston town

Location

Massachusetts

Published Date

May 22, 2026

Closing Date

Jun 5, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

FY27 Annual Roadway Preservation Program (Due June 5, 2026 at 10am)

Attachment Preview

​TOWN OF HOLLISTON​

​DEPARTMENT OF PUBLIC WORKS - HIGHWAY​

6​ 3 Arch Street​

H​ olliston, MA 01746​

​INVITATION FOR BID​

​508-429-0615​

​May 13, 2026​

-​ANNUAL ROADWAY PRESERVATION PROGRAM-​

​The Town of Holliston DPW - Highway is seeking sealed bids for their annual Roadway Preservation Program.​

​Contractors are invited to submit sealed bids no later than 10:00 AM on June 5, 2026 at the Town Manager’s​

O​ ffice, Town Hall at 703 Washington Street, Holliston, MA 01746. The bid opening will begin promptly at 10:00​

​AM on June 5, 2026.​

S​ pecifications and information regarding this IFB may be obtained from the Chief Procurement Officer at​

H​ olliston Town Hall, 703 Washington Street, Holliston, MA 01746 on or after May 13, 2026 during normal​

b​ usiness hours Monday, Wednesday, Thursday 8:30 am to 4:30 pm; Tuesday 8:30 am to 7:00 PM; Friday 8:30 am​

​to 12:00 pm. Information is also available on The Town of Holliston website:​

​https://www.townofholliston.us/town-links/pages/procurement-legal-notices​

​MassDOT Prequalification Requirement: Prospective Bidders must be prequalified by MassDOT​

​in accordance with 720 CMR 5.00, “Prequalification of Contractors”. Bids received by Contractors not on the​

o​ fficial or waiver contractor lists issued by the MassDOT Prequalification Office will be considered not qualified​

​and their bid will not be opened​

​Please review the enclosed Scope of Services and provide any questions in writing to Robert Walker at the​

​Holliston Highway Department, 63 Arch Street, Holliston, MA 01746 before 12:00 PM on May 29, 2026 or via​

e​ mail to Robert Walker at: walkerr@holliston.k12.ma.us​

T​ he Town of Holliston reserves the right to accept or reject any or all bids and to award the project in a manner​

w​ hich is deemed to be in the interests of the Town of Holliston.​

​Date Issued:​

​May 13, 2026​

​Post to Town’s Web Page:​

​May 13, 2026​

​Post Town Hall:​

M​ ay 13, 2026​

​Central Register Publication & COMMBUYS:​

​May 13, 2026​

S​ ealed Bid Submission and Response Date:​

J​ une 5, 2026 at 10:00 AM​

​GENERAL REQUIREMENTS:​

1​ . INTENT ​

T​ he Town of Holliston is seeking sealed bids to provide labor and materials for Roadway Preservation throughout​

t​he Town. The Town will award the contract to the lowest responsive and responsible bidder. The Town reserves​

t​he right to reject any and all bids as determined to be in the best interests of the Town. Unless sooner rejected or​

a​ ccepted, all bid proposals must be firm and continue in effect for ninety (90) calendar days following the date of​

b​ id opening. ​

​​

2​ . CONTRACT TERMS AND CONDITIONS​​

T​ he successful Bidder must enter into the Town’s Standard Form Agreement, attached hereto. ​

​​

3​ . QUESTIONS REGARDING BID ​

​​

3​ .1 Any prospective contractor (bidder) requesting an interpretation of existing specifications of terms and​

c​ onditions must do so in writing by May 29, 2026 before 12 PM, addressed to Robert Walker at the Holliston​

H​ ighway Department, 63 Arch Street, Holliston, MA 01746 or via email to Robert Walker at:​

w​ alkerr​@holliston.k12.ma.us​

​​

3​ .2 The Bidder should be familiar with all of the IFB requirements and Bid Documents before submitting their​

b​ id in order to prevent misunderstanding. Bidders shall promptly raise the issue of any ambiguity, inconsistency,​

o​ r error which they may discover in the Bid Documents, specifications, at the work site, or any other conditions​

w​ hich may apply. No allowance will be made for any claim where the underlying bid was based on incomplete​

i​nformation. ​

​​

​3.3 Inquiries shall be directed to Robert Walker at the Holliston Highway Department. Bidders should note that​

o​ ral communications are not binding on the Town and only written responses by the Town may be considered by​

​Bidders. All requests/questions must be submitted in writing. Questions may be delivered by mail to Robert​

​Walker at the Holliston Highway Department, 63 Arch Street, Holliston, MA 01746 or via email to Robert​

​Walker at: walkerr​@holliston.k12.ma.us​ b​ y the deadline.​​Questions that may be asked during a pre-bid​

c​ onference, if any, should also be sent in writing in order to receive an official response. Requests properly​

p​ resented that, in the sole opinion of the Town, require interpretation, correction, or change in the Bid Documents​

m​ ay result in an issuance of an Addendum to the Bid Documents. Such Addendum shall then become part of the​

c​ ontract. The Town will forward all their responses to all persons who are on record as having received the bid​

p​ ackage. Questions received after the deadline for such will be met with no response unless the Town, in its sole​

d​ iscretion, determines it is necessary to respond. ​

​​

4​ . ADDENDA ​

I​n the event changes/additions are made to this IFB, an addendum will be issued to all persons on record as​

h​ aving received the bid package. ​

​​

5​ . BID MODIFICATIONS OR WITHDRAWALS​​

B​ ids may be corrected, modified, or withdrawn prior to the submission deadline. After the submission deadline,​

b​ ids may not be changed. Minor mistakes may be waived by the Town. ​

​​

6​ . PREMATURE OPENING OF A BID ​

T​ he Town will not be responsible for the premature opening of any bid not properly identified. The Town may​

r​eject bids which are incomplete, not properly endorsed or signed, or which are otherwise contrary to these​

i​nstructions. ​

​​

7​ . UNEXPECTED CLOSURES OR DELAYS ​

I​f, at the time of the scheduled bid submission deadline, the designated location for delivery and opening of the​

b​ ids is closed due to uncontrollable events such as fire, snow, ice, wind, building evacuation, COVID-19 or other,​

t​he deadline will be postponed one business day. In such an event, bids will be accepted at the same location until​

s​ aid date and time. ​

​​

8​ . LATE SUBMISSIONS​​

L​ ATE BIDS WILL NOT BE CONSIDERED. The Town assumes no responsibility for late submissions due to​

m​ ail, courier, delivery or any other problems. ​

​​

9​ . REJECTION OF BIDS ​

T​ he bid must satisfy all requirements to be considered for award. Failure to complete the required forms, answer​

a​ ny questions, or provide the required documentation will result in the bid being deemed NON-RESPONSIVE​

a​ nd will result in rejection by the Town unless it is determined, solely by the Town, that any such failure​

c​ onstitutes a minor informality that can be corrected without prejudice to other bidders. ​

​​

​10. TAXES​​

​Purchases made by the Town are exempt from the payment of all Federal and State taxes. If requested, the Town​

w​ ill provide the successful bidder with a copy of the Certificate of Exemption. ​

​​

1​ 1. CONTRACT AWARD​​

T​ he Town reserves the right to waive all minor informalities and reject any and all bids as determined to be in the​

b​ est interests of the Town. ​

​​

T​ he Town of Holliston will review all bids and will award a contract to the lowest responsive and responsible​

b​ idder. The lowest responsive and responsible bidder shall be awarded a contract for the specified items based​

u​ pon the total bid price provided in their bid. At the sole discretion of the Town, the purchase of the items may be​

a​ warded to one or more vendors for each item as defined in the Specifications, whichever is determined to be in​

t​he best interests of the Town. Upon bidder selection, the Town will mail or email the contract to be executed by​

t​he Bidder, who will return the required number of original copies with the required insurance information.​

U​ nless otherwise noted by the Town, the terms and conditions of the contract are not negotiable.​

1​ 2. PREVAILING WAGE​

P​ ursuant to Massachusetts General Laws, chapter 149, sections 26 and 27, the Division of Occupational Safety​

(​formerly the Department of Labor and Industries) has determined the ​Prevailing Wage Rates​for this​w​ ork. The​

e​ nclosed rates apply only to this work. The Prevailing Wage shall become part of the contract signed between the​

s​ uccessful bidder and the awarding authority or the contract is invalid. Prevailing Wages must be paid to all​

p​ ersons employed on the public works project, regardless of whether they are employed by the successful bidder​

o​ r a subcontractor. The wage rates issued for each project shall be paid for the entire project. ​

​​

​a.​ ​Payroll records must be kept by the successful bidder for all persons employed on the project. A​

​separate Statement of Compliance must be submitted to the Division of Occupational Safety by​

​every employer, including all prime contractors and subcontractors, when its portion of the work is​

c​ ompleted. The enclosed form entitled “Weekly Payroll Records Report and Statement of​

C​ ompliance" clearly details these requirements. A certified payroll record must be submitted to​

​the Office of the Town Administrator for each week work is performed for the Town under this​

​contract.​

​13. PAYMENT BOND​

​Within ten (10) days of receipt of notice of contract award, the successful bidder shall provide a payment bond​

​50% of the amount of the contract. Upon execution of the contract, the successful bidder shall be expected to​

​commence work immediately and proceed in a timely and efficient manner until project completion and​

​acceptance by the Town. ​

​13. OSHA CERTIFICATION​

​Successful bidder​​must comply with Chapter 306 of​t​he Acts of 2004 § 1. (3) and shall certify that all employees​

​to be employed at the worksite will have successfully completed a course in construction safety and health​

​approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration​

​at the time the employee begins work and who shall furnish documentation of successful completion of said​

​course with the first certified payroll report for each employee; and ​SECTION 2 (​3) that all employees​​to be​

​employed in the work subject to this bid have successfully completed a course in construction safety and health​

​approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration.​

​(b) Any employee found on a worksite subject to this section without documentation of successful completion of​

​a course in construction safety and health approved by the United States Occupational Safety and Health​

​Administration that is at least 10 hours in duration shall be subject to immediate removal.​

​SUBMISSION REQUIREMENTS:​

​​

​1. Bids are to be addressed as follows: ROADWAY PRESERVATION PROGRAM - Town of Holliston, Town​

M​ anager's Office, Town Hall, 703 Washington Street, Holliston, MA 01746.​

​​

2​ . Bids are to be sealed and ​clearly marked​: ”ROADWAY​​PRESERVATION PROGRAM, Holliston, MA”​

​​

​3. Bidder should acknowledge all addenda to this IFB, if any. ​

​​

4​ . Bidder must submit a completed Bid Form, signed by an individual authorized to contractually bind the Bidder.​

​All prices must include costs for delivery. No price adjustments will be allowed. Fuel or vehicle surcharges will​

​not be allowed. ​

​​

​5. Bids shall be accompanied by a bid deposit of not less than five (5%) percent of the value of the​

​proposed work and made payable to the Town of Holliston, the Awarding Authority. Bidders are reminded that​

t​he bid deposit covers the Town for damages when a bidder withdraws its bid after the bid submission date. Be​

​advised that to the extent permitted by the law the Town will retain all bid deposits for withdrawn bids. ​

​​

6​ . Bids must be received and time stamped no later than the deadline stated in the I​ nvitation for Bids​​in Brief​.​

​LATE BIDS WILL NOT BE CONSIDERED. ​

​​

7​ . Bidder must provide a minimum of three (3) references for whom they have completed contracts for work​

s​ imilar in size and scope to this project within the last five (5) years. For each reference, provide customer’s​

​name, contact person, address, telephone number, and a brief description of the services provided. ​

8​ . Comprehensive commercial general liability insurance with limits of at least $1 Million per occurrence and $3​

M​ illion annual aggregate for property damage and $1 Million per person and $3 Million per occurrence for​

​bodily injury, which shall include the Town of Holliston as an additional insured, and which shall cover bodily​

​injury, sickness or disease, or death of any person including employees and those persons other than the​

C​ ontractor’s employees, and claims insured by usual personal liability coverage, death, or property damage​

​arising out of the Work including injury or destruction of tangible property, including loss of use resulting​

​therefrom.​

​Motor vehicle insurance for any motor vehicles used in performing the Work, with limits of at least $500,000 per​

​person, and $1 Million per accident.​

9​ . Bids must include the following forms completed and signed: ​

C​ ertificate of Good Faith and Non-Collusion;​

C​ ertification Regarding Labor Harmony and OSHA Training; ​

C​ ertificate of Good Standing for Corporation or Certificate of Legal Existence for LLC from Secretary​

​of Commonwealth; ​

​Certificate of Tax Compliance; ​

​Certification of Signatures ​

I​f Corporation:​ need President’s signature or Clerk’s​C​ ertificate dated no more than 2 years ago, with Corporate​

​Seal affixed (see attached form) ​

​If LLC​: need Manager signature or signed vote of the​​LLC ​

I​temized Bid Price Form ​

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.