Project Information

Bid Title

“City of Havelock, 2026 Installation of SDR35 PVC Gravity Sewer Pipe and Replacement Manhole Grizzly Court Havelock, NC 28532”

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

May 18, 2026

Closing Date

Jun 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

294-29405182026

Original Source

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Bid Documents

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Project Description

Solicitation Number:	294-29405182026
Project Title:	“City of Havelock, 2026 Installation of SDR35 PVC Gravity Sewer Pipe and Replacement Manhole Grizzly Court Havelock, NC 28532”
Description:	Objective: Installation of approximately 40 feet of 8-inch PVC SDR35 Gravity Sewer Pipe, remove old manhole structure, and install new manhole structure.
Opening Date:	6/10/2026 2:00 PM
Posted Date:	5/19/2026
Status:	Open
Department:	CITY OF HAVELOCK

Solicitation Number * 294-29405182026	Department CITY OF HAVELOCK	Status Reason Open
Opening Date 2026-06-10T14:00:00.0000000	Posted Date * 2026-05-18T18:17:18.0000000Z	Primary Commodity Code Utilities
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Chasity Willis
Description Objective: Installation of approximately 40 feet of 8-inch PVC SDR35 Gravity Sewer Pipe, remove old manhole structure, and install new manhole structure.

Attachment Preview

CITY OF HAVELOCK

Post Office Box 368

Havelock, NC 28532

INVITATION TO BID

Pursuant to North Carolina General Statutes §143-131, the City of Havelock invites informal bids on the

following:

Bids must be submitted in accordance with the attached specifications. Bids must include an itemized schedule

(including quantity, unit price and total) for each work element. Bids can be submitted by mail, email, fax or hand

delivered. Cover sheets, envelopes, etc. should be clearly marked with the words:

“City of Havelock,

2026 Installation of SDR35 PVC Gravity Sewer Pipe and Replacement Manhole

Grizzly Court Havelock, NC 28532”

Address Bids to: Kimberly Walters, Finance Director

City of Havelock

P.O. Box 368

1 Governmental Ave.

Havelock, NC 28532

Fax: 252-447-0126

Email: Bids@havelocknc.us

Bids will be accepted until 2:00 PM (EST) on Wednesday, June 10, 2026, at which time they will be reviewed

in the office of the City Finance Officer. Quotes are not subject to public inspection until the contract is awarded.

The bids are good for 75 days after opening. The winning bidder will be issued a Notice To Proceed (NTP) along

with a Purchase Order. The performance period is 60 calendar days from the NTP.

Bidders are cautioned not to submit bids until the proposed requirements and specifications have been

carefully examined. It will be considered that bidders will have satisfied themselves as to the accuracy of

the specifications. No proposal will be considered unless prices are submitted for all items requested in

any section. The City reserves the right to change the amount of quantities.

All bids submitted should be to the desired specifications. Any exceptions to the specifications will be

evaluated based on the best interest of the City. Any deviation from specifications indicated herein must

be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with

these specifications, and bidder will be held responsible therefore. Deviations shall be explained in detail.

The bidder shall not construe this paragraph as inviting deviation or implying that any deviation will be

acceptable.

The names of certain brands or makes denote quality standard in the article desired, but do not restrict bidders to

the specific brand, make or manufacturer named. They are meant to convey to prospective bidders the general

style, type, character and quality of the article desired.

The successful bidder on all construction contracts will be required to conduct the operation in accordance with

all Federal, State, and Municipal health and safety rules, regulations and laws applicable to the operation. The

successful bidder may be asked to provide the City with a copy of the company's safety plan prior to commencing

work. For all projects over $30,000, a general contractor’s license must be furnished to the City if applicable.

Certificate to Transact Business in North Carolina: As a condition of contract award, each out-of-State Vendor

that is a corporation, limited-liability company or limited-liability partnership shall have received, and shall

maintain throughout the term of The Contract, a Certificate of Authority to Transact Business in North Carolina

from the North Carolina Secretary of State, as required by North Carolina law. A contract requiring only an

isolated transaction completed within a period of six months, and not in the course of a number of repeated

transactions of like nature, shall not be considered as transacting business in North Carolina and shall not require

a Certificate of Authority to Transact Business.

The City will not sell bid packages. Plans, specifications, and addenda may be viewed and obtained online at

www.havelocknc.us. Click on: “Bid on a Contract”; “Current Bids”. The Bidder’s List is maintained by Vendor

Registry. Registration for the Bidder’s List is made online at www.havelocknc.us. Click on: “Bid on a

Contract”; “Vendor login/Registration”.

N.C.G.S. (North Carolina General Statutes), specifically §160A-20.1(b), prohibit the City from entering

into contracts with contractors and subcontractors who have not complied with the requirement of Article

2 or Chapter 64. The Contractor shall submit the E-Verify Affidavit, located in the Bid Proposal section,

with their bid. Bids that do not include this Affidavit will be considered non-responsive.

N.C.G.S 147-86.42-84 requires that contractors with a North Carolina Local Government must not utilize any

subcontractor found on the State Treasurer’s Iran Divestment list or Companies Boycotting Israel list. The

referenced lists can be found on the State Treasurer’s website at the address www.nctreasurers.com and will be

updated every 180 days.

The City of Havelock reserves the right to reject any or all proposals and to purchase items from the state contract

in the efforts to award the contract to the bidder it deems to be for the best interest of the City.

MODIFICATION AND WITHDRAWAL OF BIDS. Bids may be modified or withdrawn by an appropriate

document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to

be submitted at any time prior to the opening of Bids. A request to withdraw a bid may be made to the Owner

within 72 hours after Bids are opened in accordance with NCGS § 143-129.1 Requests to withdraw a Bid will be

subject to the requirements of NCGS §143-129.1 and in the sole discretion of the City of Havelock Finance

Officer.

This institution is an equal opportunity provider, and employer.

Contact person(s) for information on this bid:

For questions in regards to the bid specifications, the City requires and only responds to questions submitted in

writing and sent via email to: Bids@havelocknc.us

Questions must be received by 5:00 PM (EST) on Thursday, May 28, 2026. If questions are received, the

City will respond no later than 12:00 PM (EST) on Wednesday, June 3, 2026.

This is the 18th day of May 2026

Published: DemandStar May 18, 2026

CITY OF HAVELOCK

Kimberly Walters

Finance Director

STATE OF NORTH CAROLINA

AFFIDAVIT

CITY OF HAVELOCK

I, ___________________________ (the individual attesting below), being duly authorized by and

on behalf of __________________________________ (the entity hereinafter “Employer”) after first being duly

sworn hereby swears or affirms as follows:

1. Employer understands that E-Verify is the federal E-Verify program operated by the United States

Department of Homeland Security and other federal agencies, or any successor or equivalent program

used to verify the work authorization of newly hired employees pursuant to federal law in accordance with

NCGS §64-25(5).

2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to

work in the United States, shall verify the work authorization of employee through E-Verify in accordance

with NCGS §64-26(a).

3. Employer is a person, business entity, or other organization that transacts business in the State and that

employs 25 or more employees in this State. (mark Yes or No)

a. YES_____, or

b. NO_____

4. Employer’s subcontractors comply with E-Verify, and if Employer is the winning bidder on this project,

Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer.

This _________ day of ________________________, 20________.

Signature of Affiant: _______________________________________

Print or Type Name: _______________________________________

State of North Carolina County of ____________________________

Signed and sworn to (or affirmed) before me, this the

_________ day of _____________________________, 20________.

__________________________ ___________________________

Signature of Notary

Printed Name of Notary

Bid Sheet

Base Bid:

_____________________________

NC Sales Tax:

_____________________________

Delivery Cost (if applicable): _____________________________

Total Cost to City:

_____________________________

Bids must include an itemized schedule by quantity, unit price and total for each work element.

Company Name:

_____________________________________________

Company Address:

_____________________________________________

Contact Person:

_____________________________________________

Telephone Number:

_____________________________________________

Email Address:

_____________________________________________

NC Contractor’s License Type and Number: _____________________________________________

Number of Addendums Acknowledged (circle one): N/A 1 2 3 4

As of the date listed below, the vendor or bidder listed above is compliant with N.C.G.S. 147-86.42-84, the Iran

Divestment Act and the Companies Boycotting Israel Act.

Authorized Signature:

____________________________________________________

Print Name of Authorized Signature: ____________________________________________________

Title:

____________________________________________________

Address Bid to: Kimberly Walters, Finance Director

City of Havelock

P.O. Drawer 368

1 Governmental Avenue

Havelock, NC 28532

Bids@Havelocknc.us

Please indicate the Bid name on the outside of the envelope.

2026 Installation of SDR35 PVC Gravity Sewer Pipe and Replacement Manhole

Grizzly Court Havelock, NC 28532

Objective:

Installation of approximately 40 feet of 8-inch PVC SDR35 Gravity Sewer Pipe, remove old manhole

structure, and install new manhole structure.

Scope:

Manhole WC21 located at Grizzly Court, Havelock, NC 28532 (Figure 1) shall be replaced in addition

to approximately 40 feet of 8-inch PVC SDR35 Gravity Sewer Pipe; each approximately 12 feet deep.

Contractor shall remove and dispose of the current manhole and structure and replace the manhole with a

precast concrete manhole constructed with a 6-inch ballast ring. The PVC pipe is to be replaced at the influent

side of WC21 for approximately 20 feet and the effluent side of WC21 for approximately 20 feet starting at

manhole WC21 for both directions. Contractor shall use PVC SDR35 for the influent and effluent piping.

Contractor shall be responsible for dewatering the excavation and bypassing sewer. The houses located

at 366, 364, 362, 360 Grizzly Court shall be included in the bypass system. Contractor shall install

approximately 200 cubic feet of #57 stone bedding for the new manhole structure (Section 6). After the

structure is properly placed the contractor shall install the new SDR35 piping from the manhole out

approximately 20’ feet from both the influent and the effluent sides. The manhole has two additional influent

pipes that are used for cleanouts on Grizzly Court. Contractor shall reroute the cleanouts at 362 and 360 Grizzly

Court and tie into the main gravity sewer line using 4-inch schedule 40 PVC for an approximate total length of

20 linear feet. Contractor shall install an accessible property line cleanout for 360 Grizzly Court within the city

easement. Once installation is complete contractor shall backfill with select fill material to the surface of the

manhole cover. All cleanout tie-ins shall be determined in agreed upon location by a City representative and the

contractor. Under no circumstance shall the contractor use excavated material. All excavated material is the

contractor’s responsibility and shall be disposed of and hauled off daily in accordance with all local, state, and

federal regulations.

Contractor is responsible for contacting 811 for locating all existing utility lines and verifying all

existing site conditions, including but not limited to existing pipe diameter, invert elevations, and existing pipe

material prior to beginning repair. Manhole invert elevation is to be found between the upstream and he

downstream manholes. The effluent side must be site cored after. Manhole channeling must be installed with

grout after coring. Damage to existing utilities will be the responsibility of the contractor. Contractor shall

perform a vacuum test on the newly installed manhole following Section 2 specifications.

The project will require having to excavate through the driveway and the flower bed at 360 Grizzly

Court. Concrete must be restored following specifications in Section 8. Contractor shall replace the concrete as

shown in Figure 3. Contractor shall remove enough concrete to complete the work and to replace the concrete

within ACI specifications. 360 Grizzly Court has a flower bed and a flagpole that will be within the project’s

area of work. Contractor shall remove and dispose of any impedances and replace in an equal to or better

condition. Contractor must maintain resident access to property. Contractor shall provide a copy of the

contractor’s bypass and dewatering plan to a representative of the City of Havelock.

A site visit is highly recommended but not mandatory. All measurements are approximate contractor to

verify. Contractor is to supply all labor, materials, and equipment to complete this project, unless otherwise

specified in writing. The City of Havelock shall not be held responsible for omissions or errors in description.

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction

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