Project Information

Bid Title

Benefits Consulting and Broker Services - Health Insurance

Issuing Agency

Pike County

Location

Georgia

Published Date

Feb 11, 2026

Closing Date

Feb 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Benefits Consulting and Broker Services - Health Insurance

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PIKE COUNTY BOARD OF

COMMISSIONERS

REQUEST FOR PROPOSALS (RFP)

BENEFITS CONSULTING & BROKER SERVICES

ISSUE DATE: February 9, 2026

DUE DATE: 5:00 PM (EST) on February 20, 2026

ISSUING AGENCY: Pike County Board of Commissioners

331 Thomaston Street

Zebulon, GA 30295

IMPORTANT NOTICE

Sealed proposals will be accepted until 5:00 PM on February 20, 2026 for furnishing the services

described herein.

Proposals must be submitted in sealed envelopes clearly marked:

“Benefits Consulting & Broker Services RFP”

Pike County Board of Commissioners

Attn: Angela Blount

P.O. Box 377

331 Thomaston Street

Zebulon, GA 30295

Electronic submissions (email/fax) will not be accepted.

All inquiries concerning this RFP must be directed to:

Angela Blount

Email: ablount@pikecoga.gov

Phone: 770-567-3406, Option 2

Questions must be submitted in writing.

No contact with departments outside of the designated contact is permitted. Vendors who do so

may have their proposal rejected.

1. PURPOSE

The Pike County Board of Commissioners (“the County”) is soliciting proposals from qualified,

independent, licensed brokers to assist in strategically planning, designing, implementing, and

negotiating employee benefit programs.

The County has approximately 165 full-time employees.

The County seeks to ensure competitive, cost-effective, and high-quality employee benefit offerings

to support attraction and retention of skilled employees.

2. CONTRACT PERIOD

The resulting agreement shall begin upon award and execution for the upcoming benefits plan

year, with the option for annual renewals under the same terms and conditions. Pike County

operates under a July 1 thru June 30 fiscal year.

3. SCOPE OF WORK

Pike County requires an experienced broker (minimum five years' public-sector benefits brokerage

experience) capable of providing the following services:

Broker Responsibilities

• Audit resulting insurance and benefits contracts.

• Support annual benefits renewals, including negotiation.

• Market employee benefits as needed; prepare bid specifications; analyze proposals; make

recommendations.

• Conduct annual reviews of benefit offerings for quality, cost effectiveness, and

competitiveness.

• Monitor ongoing contracts, provider compliance, and claims experience.

• Provide updates on benefits trends and legislation.

• Meet with County leadership and staff as needed.

• Assist in benefits communications and participate in benefit fairs and enrollment activities.

• Provide a dedicated account representative and year-round support.

• Evaluate benefits products submitted by carriers.

• Provide additional consulting services as requested.

4. VENDOR PROPOSAL REQUIREMENTS

Proposals must demonstrate qualifications, expertise, competence, and ability to provide all services

outlined.

Vendors must address the following items (summarized from the attached document):

Organizational & Licensing Information

1. Describe organizational structure.

2. Provide proof of Georgia broker licensure and independence from insurance carriers.

3. Provide company history, philosophy, management structure, and any subcontractor

relationships.

4. State years of experience in benefits brokerage (minimum 5).

Client Service & Capabilities

5. Describe client communication processes and response times.

6. Provide four (4) verifiable references from similar public-sector or comparable clients.

7. Describe the proposed account service team and qualifications.

8. Outline day-to-day service levels.

9. Explain your approach to strategic benefits planning.

10. Detail your renewal negotiation process.

11. Describe your process for assisting with vendor selection.

Product & Vendor Relationships

12. List carriers/vendors you work with (life, disability, dental, supplemental, etc.).

13. Describe communication strategies and tools for explaining benefits.

14. Explain what differentiates your organization.

15. Provide any additional beneficial information.

16. Provide four Georgia public-sector references (if available).

17. Describe customer service support for County staff and employees.

18. State whether a benefits website and toll-free support line are available.

Enrollment & Administration

19. Describe in detail the communication and enrollment process.

20. Who will be doing the enrollments?

a. What is their experience in benefit communication and enrollment with the

Georgia Public Sector? Include number of staff provided.

b. Do you offer online or web enrollment and if so, please describe?

c. Please provide a copy of a benefit election form that you have used that can

serve as a sample of a benefit election form to be submitted to our employees

for benefit enrollment.

21. Describe the procedures for the use of your Flexible Spending Debit Card and participation

requirements for benefit enrolment.

22. Who are you proposing as your Third-Party Administrator?

a. Describe the claim reimbursement process.

b. How often do you pay reimbursement claims?

c. Is your Spending Account vendor compliant with all relevant IRS Regulations

regarding administration of debit cards?

d. What experience does your organization have with Flexible Benefits Administration?

23. Provide a list of all fees that your firm will charge to administer out Flexible Benefits Plan

and/or other insurance products you will offer.

5. EVALUATION CRITERIA

Proposals will be evaluated on:

• Quality and completeness of the Plan of Services.

• Experience with projects of similar size and scope.

• References and demonstrated performance.

• Qualifications of proposed personnel.

• Quality and clarity of the proposal itself.

• Completion of all required forms.

6. ORAL PRESENTATIONS

Pike County may request, at its discretion, oral presentations; however, proposals should be

complete and represent the best terms available.

7. FINAL SELECTION

A recommendation will be made following the evaluation process. Pike County reserves the right to

reject any or all proposals if deemed in its best interest. Following review of all qualified proposals,

selection of a suitable vendor, and preliminary contract negotiations, a recommendation will be

made to the Pike County Board of Commissioners no later than March 11, 2026 as the County’s

fiscal years ends June 30th.

8. PROPOSAL SUBMISSION

REQUIREMENTS

• One (1) original and six (6) copies of the proposal must be submitted.

• Each must be signed by an authorized representative.

• Late proposals will not be accepted.

• Electronic submissions are not accepted.

• Vendors are responsible for all costs associated with proposal preparation.

Submission Address:

PIKE COUNTY BOARD OF COMMISSIONERS

Attn: Angela Blount

RFP – Benefits Consulting & Broker Services

331 Thomaston Street

P.O. Box 377

Zebulon, GA 30295

Hand-delivered copies may be delivered to the above address ONLY between the hours of 8:00 a.m.

and 5:00 p.m. EST, Monday through Friday, excluding holidays observed by the Pike County

Government.

Commodity Codes

• NAICS 524210Insurance Agencies and Brokerages
• NAICS 524298All Other Insurance Related Activities
• NAICS 541611Administrative Management and General Management Consulting Services

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