Project Information

Bid Title

Large Format Printers

Issuing Agency

State Government of Hawaii

Location

Hawaii

Published Date

May 20, 2026

Closing Date

Jun 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

Q26002927

Original Source

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Bid Documents

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Project Description

General Information

Line Items

Instructions

Q26002927 Large Format PrintersGeneral InformationSolicitation Number
Q26002927Status
ReleasedDepartmentAccounting and General ServicesDivisionArchivesIslands (where the work/delivery is to be performed)
OahuCategoryGoodsRelease Date 05/20/2026Offer Due Date & Time06/05/2026 02:00 PMDescriptionThe Hawaiʻi State Archives (HSA) is seeking to expand its printing and reproduction capabilities. In support of this initiative, HSA is looking to procure (subject to funds availability) the equipment as described and attached to this solicitation. Please see the description of the desired equipment and qualifications.Contact PersonYi, Ju SunEmail ju.sun.yi@hawaii.gov Phone808-586-0312General CommentsPlease include a copy of the current IRS W-9 Tax form to help ensure payment can be made to the awarded vendor.Procurement OfficerAdam JansenAttachments Description-Solicitation Large Format Printers.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Yi, Ju Sun.

Q26002927 Large Format PrintersLine Items

#

Title

Quantity

Unit of Measure

Commodity Code

1

Espon P9570 44” 12-color Printer

1

EACH

334118, 423430, 323111, 423430

Code Table

Commodity Code	Description
334118	Printers, computer, manufacturing
423430	Computer printers merchant wholesalers
323111	Digital printing (e.g., billboards, other large format graphic materials, high resolution) (except books)
423430	Printers, computer, merchant wholesalers

GeneralQuantity1Unit of MeasureEACHTitleEspon P9570 44” 12-color PrinterDescriptionThe Hawaiʻi State Archives (HSA) is seeking to expand its printing and reproduction capabilities. In support of this initiative, HSA is looking to procure (subject to funds availability) the desired equipment and qualifications as described, which is attached to this solicitation.Attachments

• Full Description-Solicitation Large Format Printers.pdf

Download All
Print

2

Epson P5370 17” 10-Color Printer

1

EACH

334118, 423430, 323111, 423430

Code Table

Commodity Code	Description
334118	Printers, computer, manufacturing
423430	Computer printers merchant wholesalers
323111	Digital printing (e.g., billboards, other large format graphic materials, high resolution) (except books)
423430	Printers, computer, merchant wholesalers

GeneralQuantity1Unit of MeasureEACHTitleEpson P5370 17” 10-Color PrinterDescriptionThe Hawaiʻi State Archives (HSA) is seeking to expand its printing and reproduction capabilities. In support of this initiative, HSA is looking to procure (subject to funds availability) the desired equipment and qualifications as described, which is attached to this solicitation.Attachments

• Full Description-Solicitation Large Format Printers.pdf

Download All
Print

3

Full Set of Epson UltraChrome12 ink cartridges

2

EACH

424120, 325992, 325992, 424120

Code Table

Commodity Code	Description
424120	Cartridge toner merchant wholesalers
325992	Computer printer toner cartridges manufacturing
325992	Toner cartridges manufacturing
424120	Toner cartridges merchant wholesalers

GeneralQuantity2Unit of MeasureEACHTitleFull Set of Epson UltraChrome12 ink cartridges DescriptionThe Hawaiʻi State Archives (HSA) is seeking to expand its printing and reproduction capabilities. In support of this initiative, HSA is looking to procure (subject to funds availability) the desired equipment and qualifications as described, which is attached to this solicitation.Attachments

• Full Description-Solicitation Large Format Printers.pdf

Download All
Print

4

Full Set of Epson UltraChrome10 ink cartridges

2

EACH

424120, 325992, 325992, 424120

Code Table

Commodity Code	Description
424120	Cartridge toner merchant wholesalers
325992	Computer printer toner cartridges manufacturing
325992	Toner cartridges manufacturing
424120	Toner cartridges merchant wholesalers

GeneralQuantity2Unit of MeasureEACHTitleFull Set of Epson UltraChrome10 ink cartridgesDescriptionThe Hawaiʻi State Archives (HSA) is seeking to expand its printing and reproduction capabilities. In support of this initiative, HSA is looking to procure (subject to funds availability) the desired equipment and qualifications as described, which is attached to this solicitation.Attachments

• Full Description-Solicitation Large Format Printers.pdf

Download All
Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Yi, Ju Sun.

Q26002927 Large Format PrintersInstructions

• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
• IRS W-9 Tax Form: To help establish and expedite payment to the winning bid (awardee), if this is the first time you are conducting business with the Department of Accounting and General Services, a copy of the current W-9 tax form will be needed when a vendor is selected.
• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.

Commodity Codes

• NAICS 423420Office Equipment Merchant Wholesalers
• NAICS 423430Computer and Computer Peripheral Equipment and Software Merchant Wholesalers
• NAICS 532420Office Machinery and Equipment Rental and Leasing
• NAICS 811212Computer and Office Machine Repair and Maintenance

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