Project Information

Bid Title

Demolition and Clearance

Issuing Agency

City of Tulsa

Location

Oklahoma

Published Date

Apr 22, 2026

Closing Date

May 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

TAC 472E

Original Source

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Project Description

Bid ID:	TAC 472E
Addendum:	0
Bid Due Date:	5/13/2026
Description:	Demolition and Clearance
Bid Document:	TAC 472E Demolition and Clearance.pdf
Attachments:

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City of Tulsa

Finance Department

Invitation for Bid (IFB)

TAC 472E

Supplies or Services Requested: Demolition and Clearance

Department: Planning and Neighborhoods Department

NIGP Commodity Code(s): 912-40

Solicitation Schedule

EVENT

IFB Issue Date

DATE

04/23/2026

Pre-Bid Conference

Virtual – Email Buyer for invite

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

04/30/2026 at 10:15 AM CT

05/04/2026

10 Days prior to IFB due date

05/13/2026

If You have any questions or need additional information, contact the Assigned Buyer:

Samantha J. Toothaker, Senior Buyer | stoothaker@cityoftulsa.org

All questions should be emailed with TAC 472E on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

TAC 472E | Demolition and Clearance | Issue Date: 04/20/2026

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure multiple providers for Demolition and Clearance services.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards.

To do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

It is recommended that Signatory Authorization Documentation for the

Authorized Agent is included at the time of Bid Submission. Please ensure

the Authorized Agent is using the correct and appropriate title based on

organization type(s) listed above when signing Bid documents.

IFB Rev 02/2024

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TAC 472E | Demolition and Clearance | Issue Date: 04/20/2026

II. SCOPE OF SERVICES AND SPECIFICATIONS

1. Scope of Services

The City of Tulsa is requesting Bids for Structural Demolition and Lot Clearance services for the

Planning and Neighborhoods (P&N) Department.

Seller Qualifications

Seller must be an Oklahoma state licensed asbestos abatement contractor. Annual license copies

must be provided with annual contract renewal paperwork.

Delivery Requirements

All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may

be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.

Bids must state the number of Days required for delivery under normal conditions.

Absolutely no items over 500lbs. may be directly shipped to the City requiring the City personnel to

unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred

during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping

entity.

2. Specifications

The Bid must meet or exceed the following Specifications.

This service is to include, but may not be limited to, the demolition of structures and their foundations

located on private and/or public lots; plugging sanitary sewer systems at the main line; removing and

disposing of trash, debris, tires, appliances, etc.; removing trees and brush; mowing, weed eating,

clearing and cleaning of property; trenching, constructing earthen barriers, fences, silt-fencing; and

backfilling/final grading.

The majority of site clearance work order assignments to the Seller will be property on which regular

maintenance has been neglected for an extended period of time and will have irregular surfaces,

trash, and weed accumulations.

The City of Tulsa may award to multiple Sellers for the purposes of quoting on demolition and

clearance projects in order to get the lowest and best possible pricing per project. The quotes will

be requested via a cost estimate request. Cost estimate responses will be the primary method by

which the P&N Department Representative assigns individual site clearance work orders.

It is the purpose of the City of Tulsa to procure demolition and clearance services for each individual

project at a competitive rate as the need arises. In an effort to ensure competitiveness, more than

one cost estimate response will be needed for each project.

While it is not expected that each awarded Seller will have the ability to respond to a cost estimate

request for every project, it is expected that each awarded Seller will submit responsive cost

estimates for at least 75% of the requests. By submitting a cost estimate response, the Seller is

agreeing to complete the task by the designated completion date.

If a Seller fails to submit required cost estimate responses on multiple projects as specified under

this agreement, such failure shall constitute non-performance. The City may take remedial action,

IFB Rev 02/2024

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TAC 472E | Demolition and Clearance | Issue Date: 04/20/2026

including declaring the Seller in default, making a claim against the posted performance bond, or

terminating this agreement.

Minimum Requirements

Sellers must have at least TEN (10) FULL TIME EMPLOYEES on their payroll. Sellers must provide

a written history of previous experience performing similar work listed above.

The Seller shall comply with all federal, state, county and City of Tulsa laws, ordinances, statutes,

rules and regulations governing all aspects of work, including disposal of biohazards, debris, tires,

oils, fluids, gases, appliances, etc.

PROOF OF ASBESTOS REMOVAL CERTIFICATION MUST BE PROVIDED WITH THE BID.

CERTIFICATION SHALL MEAN THE FOLLOWING:

 8-hour Awareness Asbestos Training Certificate (OSHA Approved) for all employees that

remove asbestos, except for regulated asbestos (RACM) which must be removed by a State

licensed asbestos contractor.

 32-hour Asbestos Supervisor Course for supervisors.

Equipment Requirements

 Two (2) – 40,000 to 50,000 pound track-hoes

 One (1) – 2 yard track loader with multi-purpose bucket

 Two (2) – tractor-trailer dump truck

 One (1) – 2-ton or larger dump truck

 Cell phones for each work crew

 Color digital cameras for each work crew and supervisor

 One tractor with loader/box-blade

 Computer system configured to receive and send work assignments and other electronic

correspondence.

Sellers must be able to conduct business via computers and online. This will include but not be

limited to send/receive cost estimate requests, site clearance work orders, before and after interior

and exterior photographs, invoices, etc. via email. Email must be capable of receiving and/or

sending large files, including photographs. Digital cameras MUST have the ability to record the

time and date stamp on the photographs.

Safety Program

Sellers shall submit with their Bid a copy of their internal company safety program.

Quoting Procedure

Sellers must provide a cost estimate response for each project using the Base Bid & Additional Bid

Line Items, on the cost estimate request which will include square footage of structure, cubic yards

of debris and trees, etc., which are to be removed. (Note: the P&N Department Representative may

provide an example). It shall be the Sellers’ responsibility to provide an accurate cost estimate

response based upon the requirements of the demolition project and property condition. If the scope

of work listed on the cost estimate request, in the opinion of the Seller, varies significantly from actual

conditions, the Seller shall note their findings and opinion on the cost estimate response.

Each Seller will be notified via a cost estimate request to perform an on-site cost estimate for

demolition and clearance projects. Cost estimate responses must be returned to the P&N

IFB Rev 02/2024

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TAC 472E | Demolition and Clearance | Issue Date: 04/20/2026

Department Representative within 5 days of receipt. The Seller will be given individual and/or groups

of assigned site clearance work orders on a daily and/or weekly basis. The work orders will be

transmitted via email.

Work must start on one or more of the assigned site clearance work orders within 24 hours of receipt,

excepting weekends, inclement weather conditions, City of Tulsa holidays, and Ozone Alert days.

Starting work shall mean initiating utility disconnects and scheduling a demolition date. All work

orders shall be completed as quickly as possible and within thirty (30) days or less of assignment,

unless otherwise approved by the P&N Department Representative. Completion is defined as the

date the P&N Department Representative receives the final inspection report, all required pictures,

an approved cost estimate, and an invoice.

Initial Job Functions

The site clearance work order and signed order of abatement are the primary authority for work to

be performed on property. If any discrepancy with any other document in the site clearance work

order packet is found, the Seller shall immediately contact the P&N Department Representative for

clarification/correction. If the scope of work listed on the site clearance work order, in the opinion of

the Seller, varies significantly from actual conditions, the Seller shall contact the appropriate P&N

Department Representative to reconcile any differences prior to beginning work.

Prior to beginning structural demolition, the Seller shall request and obtain proper permits, full utility

disconnections of all service lines, including but not limited to, electrical power, natural gas, sanitary

sewer, water, telephone and cable lines. In the event Seller has difficulty in obtaining a utility

disconnect, Seller shall immediately notify the P&N Department Representative. Once utility

disconnects are ordered, the Seller shall affix the company initials, via paint, to the front of the

structure(s) to be demolished. For example, if a secondary/detached structure only is to be

demolished, the Seller shall affix those initials to the secondary structure only and not to the primary

structure. It is the responsibility of the Seller to properly plug all sanitary sewer systems at the main,

utilizing a properly licensed plumber. The sewer plug permit shall be the responsibility of the licensed

plumber and must be obtained prior to plugging the sewer at the main. Prior to backfilling the hole,

the city Plumbing Inspector must pass the plug. It is the Seller’s responsibility to locate all utility

lines prior to demolition. Damage to utility lines will be the Seller’s responsibility to repair.

Seller’s work crew shall take color digital photographs of the work location. These photographs will

be done in accordance with the P&N Department Training Manual. Pictures shall include the

property and fence lines/fence conditions as well as the exterior and interior condition of the structure

PRIOR to structural demolition and lot clearance. Additionally, the Seller shall take digital color

photographs of the work location after all work is completed to include all fence lines/fence conditions

and overall lot condition. These photographs will be submitted to City of Tulsa via e-mail. The

invoice, the approved cost estimate response, and the final inspection report can be mailed or

emailed to the P&N Department Representative.

All work on each site clearance work order must be completed to the satisfaction of the P&N

Department Representative. Invoices will not be submitted for payment until all required building

inspections have been made and passed. Invoices will not be paid until all work is accepted as

completed by P&N Department to include but not limited to before and after photographs being

submitted via e-mail.

IFB Rev 02/2024

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Commodity Codes

• NAICS 238910Site Preparation Contractors

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