Project Information

Bid Title

Locally Available Maintenance / Industrial Supplies

Issuing Agency

State of Vermont

Location

Vermont

Published Date

Jun 2, 2026

Closing Date

Jun 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

TITLE	QUESTIONS DUE	ANSWERS POSTED	DUE DATE	NO POSTING AFTER
Locally Available Maintenance / Industrial Supplies	06/12/2026 04:30PM		06/24/2026 04:30PM

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Department of Buildings and General Services

Office of Purchasing & Contracting

133 State Street, 5th Floor | Montpelier VT 05633-8000

802-828-2211 phone |802-828-2222 fax

http://bgs.vermont.gov/purchasing

Agency of Administration

SEALED BID

REQUEST FOR PROPOSAL

Locally Available Maintenance / Industrial Supplies

ISSUE DATE

QUESTIONS DUE

RFP RESPONSES DUE BY

June 2, 2026

June 12, 2026 – 4:30 PM ET

June 24, 2026 – 4:30 PM ET

PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS ASSOCIATED

WITH THIS SOLICITATION WILL BE POSTED AT:

http://www.bgs.state.vt.us/pca/bids/bids.php

THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH UPDATED

INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO PERIODICALLY CHECK THE

ABOVE WEBPAGEFOR ANY AND ALL NOTIFICATIONS, RELEASES AND ADDENDUMS

ASSOCIATED WITH THIS SOLICITATION.

STATE CONTACT:

E-MAIL:

USE SUBJECT:

Kyle Emerson, State Purchasing Agent

sov.thepathforward@vermont.gov

LOCAL INDUSTRIAL SUPPLIES

1. OVERVIEW:

1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the Office of Purchasing &

Contracting (hereinafter the “State”) is seeking to establish contracts with one or more companies that

can provide locally available maintenance / industrial supplies.

1.1.1.ADDITIONAL PURCHASERS: In the Certificate of Compliance attached to this solicitation bidders

are required to indicate whether political subdivisions and independent colleges of the State may

participate in the awarded contract at the same prices, terms and conditions.

1.2. CONTRACT PERIOD: Any contract(s) arising from this solicitation will be for a period of five years. The

State anticipates the start date for such contract(s) will be October 1, 2026..

1.3. SINGLE POINT OF CONTACT: All communications concerning this solicitation are to be addressed in

writing to the State Contact listed on the front page of this solicitation. Actual or attempted contact with

any other individual from the State concerning this solicitation is strictly prohibited and may result in

disqualification.

1.4. BIDDERS’ CONFERENCE: A bidders’ conference will not be held.

1.5. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this solicitation

or wishing to comment on any requirement of the solicitation must submit specific questions in writing no

later than the deadline for question indicated on the first page of this solicitation. Questions may be e-

mailed to the point of contact on the front page of this solicitation. Questions or comments not raised in

writing on or before the last day of the question period are thereafter waived. At the close of the question

period a copy of all questions or comments and the State's responses will be posted on the State’s web

site http://bgs.vermont.gov/purchasing/bids. Every effort will be made to post this information as soon as

possible after the question period ends, contingent on the number and complexity of the questions. All

information provided by vendors during this process will be public and bidders shall not provide

confidential information, except as described in 5.1 below.

1.6. CHANGES TO THIS SOLICITATION: Any modifications to this solicitation will be made in writing by the

State through the issuance of an Addendum to this solicitation and posted online at

http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be

considered.

2. DETAILED REQUIREMENTS:

2.1. The State has a series of contracts with several national-scale MRO suppliers through a multistate

collaborative contracting process through NASPO ValuePoint:

Fastenal: https://www.naspovaluepoint.org/portfolio/facilities-mro-and-industrial-supplies-2024-

2030/fastenal-company/

Global Industrial: https://naspovaluepoint.org/portfolio/facilities-mro-and-industrial-supplies-2024-

2030/global-equipment-company-inc-dba-global-industrial

HD Supply: https://naspovaluepoint.org/portfolio/facilities-mro-and-industrial-supplies-2024-2030/hd-

supply-inc-dba-hd-supply-facilities-maintenance-ltd

Lawson Products: https://naspovaluepoint.org/portfolio/facilities-mro-and-industrial-supplies-2024-

2030/lawson-products-inc/

MSC Industrial Supply: https://naspovaluepoint.org/portfolio/facilities-mro-and-industrial-supplies-

2024-2030/sid-tool-co-inc-dba-msc-industrial-supply-co

W.W. Grainger: https://www.naspovaluepoint.org/portfolio/facilities-mro-and-industrial-supplies-2024-

2030/w-w-grainger-inc/

Revised February 13, 2026

Page 2 of 24

Through this RFP, the State seeks to supplement those with additional suppliers that have a local

physical presence in Vermont. Bidders are requested to provide details on the extent of their local

physical presence in Vermont.

2.2. This RFP seeks pricing, on a basis of percent discount from vendor standard price, on each of the following

categories; bidders may bid one single percentage discount across and including all categories, or may

offer different percentage discounts for different categories:

2.2.1. HVAC

2.2.2.AUTOMOTIVE TOOLS

2.2.3.POWER SOURCES

2.2.4.MATERIAL HANDLING

2.2.5.WELDING AND SOLDERING TOOLS AND CONSUMABLES

2.2.6. FASTENERS

2.2.7. PNEUMATICS

2.2.8.PAINT, EQUIPMENT AND SUPPLIES

2.2.9. PLUMBING

2.2.10. POWER TOOLS

2.2.11. SAFETY

2.2.12. PERSONAL SAFETY EQUIPMENT (INCLUDING BUT NOT LIMITED TO SAFETY

GLASSES/GOGGLES, SAFETY GLOVES, HEARING PROTECTION, RESPIRATORS, SAFETY

VEST INCIDENT COMMAND, HIVIS, IN MULTIPLE COLORS, REFLECTIVE STIPS HORIZONTAL

ON FRONT AND BACK WITH AN ICS PANEL ON FRONT AND BACK - CLEAR PLASTIC POUCH

FOR SLIDING IN SIGNS. 100% POLYESTER MFR. 3A SAFETY, SIZES: M - 3XL)

2.2.13. HAND TOOLS

2.2.14. OUTDOOR GARDEN

2.2.15. SECURITY

2.2.16. ELECTRICAL

2.3. Bidders are not required to bid or offer all categories in order for their bid to be considered, but are

encouraged to bid as many categories that they are able to provide; comprehensiveness of overall product

offerings may be one consideration in the evaluation process

2.4. Contracts resulting from the RFP will include the following provisions:

2.4.1.This contract may be used when:

2.4.1.1.

An item is needed within a short time and can be fulfilled closer to needed time and

location, by this vendor, than by use of another State contract.

2.4.1.2. When an item that needs to be purchased is not available under an existing State contract

2.4.1.3. The item is not restricted by statute or Administrative Bulletin.

2.4.1.4. The item is not an ongoing need that is likely to be purchased on an ongoing basis.

2.4.2.The intent of this contract is to allow for small or unanticipated purchases. The limit for a single, one-

time purchase or an aggregate purchase of the same items is $10,000.00. Invoices should not be

split in an attempt to stay under this threshold.

2.4.3.This contract is not to be used for the purchase of same or like items if those purchases would

exceed $10,000.00 in any month or $20,000.00 within a State Fiscal Year.

Revised February 13, 2026

Page 3 of 24

2.4.4.If requirements exceed these limits, State users must contact the Office of Purchasing & Contracting.

2.4.5.It is the responsibility of State users of this contract to specify and verify affiliation with a particular

part of State government in order to receive the pricing under this Contract.

2.4.6.Unless the State specifies a different need for time of delivery at the time that the State makes a

specific product order or purchase, delivery is required within two weeks of the State’s Purchase

Order, unless the Contractor has advised the State of, and the State has agreed to, an alternate

delivery schedule. The acceptable performance level for on-time delivery will be 99%. State agency

users are to report to the Office of Purchasing & Contracting when instances occur in which

Contractor fails to perform on-time delivery.

2.4.7.Contractor’s delivery performance may be reviewed in periodic contract review meetings between the

Office of Purchasing & Contracting and Contractor.

2.4.8.Contractor must perform quarterly reporting requirements outlined in this contract. Failure to perform

quarterly reporting for two successive quarters shall give the State grounds, at the State’s option, to

terminate the contract.

2.4.9.Inquiries and Orders: Contractor must respond to State requests for product/technical information,

pricing, and delivery information within 48 hours of initial State contact about the topic. The

acceptable performance level for on-time delivery will be 99%. State agency users are to report to the

Office of Purchasing & Contracting when instances occur in which Contractor fails to perform on-time

responses.

3. GENERAL REQUIREMENTS:

3.1. PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and all costs that

Bidder wishes the State to consider must be submitted for consideration. If applicable, all equipment

pricing is to include F.O.B. delivery to the ordering facility. No request for extra delivery cost will be

honored. All equipment shall be delivered assembled, serviced, and ready for immediate use, unless

otherwise requested by the State. No charge for packing, shipping, or for any other purpose will be

allowed over and above the price quoted.

3.1.1.Prices and/or rates shall remain firm for the initial term of the contract. The pricing policy submitted by

Bidder must (i) be clearly structured, accountable, and auditable and (ii) cover the full spectrum of

materials and/or services required.

3.1.2.Cooperative Agreements. Bidders that have been awarded similar contracts through a competitive

bidding process with another state and/or cooperative are welcome to submit the pricing in response

to this solicitation.

3.2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select the

Bidder(s) as may be determined to be in the best interest of the State and consistent with the goals and

performance requirements outlined in this solicitation. The State of Vermont reserves the right to obtain

clarification or additional information necessary to properly evaluate a proposal. Failure of bidder to

respond to a request for additional information or clarification could result in rejection of that bidder's

proposal. To secure a project that is deemed to be in the best interest of the State, the State reserves the

right to accept or reject any and all bids, in whole or in part, with or without cause, and to waive

technicalities in submissions. The State also reserves the right to make purchases outside of the awarded

contracts where it is deemed in the best interest of the State.

3.2.1.Best and Final Offer (BAFO). At any time after submission of Responses and prior to the final

selection of Bidder(s) for Contract negotiation or execution, the State may invite Bidder(s) to provide a

BAFO. The state reserves the right to request BAFOs from only those Bidders that meet the minimum

qualification requirements and/or have not been eliminated from consideration during the evaluation

process.

3.2.2.Presentation. An in-person or webinar presentation by the Bidder may be required by the State if it

will help the State’s evaluation process. The State will factor information presented during

presentations into the evaluation. Bidders will be responsible for all costs associated with providing

the presentation.

Revised February 13, 2026

Page 4 of 24

3.3. CONFLICTS OF INTEREST:

3.3.1.Organizational Conflict of Interest (OCOI): An OCOI arises when a bidder as a business entity has

interests (for example, customers, partners, contracts) that could undermine, or reasonably be

perceived to undermine, its faithful and unbiased performance of a contract with the State that may

result from this solicitation.

3.3.2.Personal Conflict of Interest (PCOI): A PCOI arises when an interest held by an individual, agent or

employee of a bidder could undermine, or reasonably be perceived to undermine, its faithful and

unbiased performance of a contract with the State that may result from this solicitation.

3.3.3.Requirements: The State does not seek to contract with any individual or business entity having a

conflict of interest which cannot be mitigated to the State’s satisfaction. To ensure the State’s

awareness of actual, potential, or reasonably perceived PCOIs and OCOIs, bidders shall:

a) Prior to submitting a proposal, conduct an internal review of its current affiliations and activities and

identify actual, potential, or reasonably perceived PCOIs or OCOIs relative to a contract with the

State that may result from this solicitation.

b) Disclose in your proposal any actual or potential PCOI or OCOI or the existence of any facts that

may cause a reasonably prudent person to perceive a PCOI or OCOI with respect to a contract

with the State that may result from this solicitation. Disclose, also, any actions proposed to mitigate

the PCOI or OCOI.

The State shall have sole discretion to determine whether a PCOI or OCOI can be mitigated to the State’s

satisfaction and may discuss the conflict with the bidder if and to the extent the State deems discussion

necessary to its determination. The State reserves the right to (a) reject from further consideration any

proposal having a PCOI or OCIO that cannot be mitigated to the State’s full satisfaction and (b) terminate

a contract upon discovery that a contractor failed to disclose facts pertaining to a PCOI or OCOI in its

proposal, or otherwise misrepresented relevant information to the State.

3.4. EXECUTIVE ORDER 05-16: CLIMATE CHANGE CONSIDERATIONS IN STATE PROCUREMENTS:

For bid amounts exceeding $25,000.00 Bidders are requested to complete the Climate Change

Considerations in State Procurements Certification, which is included in the Certificate of Compliance for

this solicitation.

After consideration of all relevant factors, a bidder that demonstrates business practices that promote

clean energy and address climate change as identified in the Certification, shall be given favorable

consideration in the competitive bidding process. Such favorable consideration shall be consistent with

and not supersede any preference given to resident bidders of the State and/or products raised or

manufactured in the State, as explained in the Method of Award section. But, such favorable

consideration shall not be employed if prohibited by law or other relevant authority or agreement.

3.5. METHOD OF AWARD: Awards will be made under the provisions of 29 V.S.A. § 903. The State may

award one or more contracts and reserves the right to make additional awards to other compliant bidders

at any time if such award is deemed to be in the best interest of the State. All other considerations being

equal, preference will be given to the following as identified in the applicable Certificate of Compliance.

3.5.1.resident bidders of the state and/or to products raised or manufactured in the state;

3.5.2.purchase of goods, products, or materials produced in the United States (including but not limited to

iron, aluminum, steel, cement, and other manufactured products) when the award involves the use of

applicable federal funds under 2 C.F.R. § 200.322)

3.5.3.bidders who have practices that promote clean energy and address climate change.

3.6. CONTRACT NEGOTIATION: Upon completion of the evaluation process, the State may select one or

more bidders with which to negotiate a contract, based on the evaluation findings and other criteria

deemed relevant for ensuring that the decision made is in the best interest of the State. In the event State

is not successful in negotiating a contract with a selected bidder, the State reserves the option of

negotiating with another bidder, or to end the proposal process entirely.

Revised February 13, 2026

Page 5 of 24

Commodity Codes

• NAICS 423840Industrial Supplies Merchant Wholesalers

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