Project Information

Bid Title

Notice to Bidders: RFB WCSD-25-048 Band Instruments

Issuing Agency

Waukee Community School District

Location

Iowa

Published Date

Apr 8, 2026

Closing Date

Apr 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Notice to Bidders: RFB WCSD-25-048 Band Instruments

Bid Deadline:
April 20 2026 at 2:00 PM CST

More Details

Request for Bid

The Waukee Community School District (Waukee CSD) is seeking qualified Bidders to provide Band Instruments for Waukee Community School District for the 26-27 school year. All instruments must be delivered by July 31, 2026. Waukee CSD may award multiple bidders to meet the District needs.

RFB Schedule

• Event Open: 04/08/2026 11:30 AM CST
• Question Submission Close: 04/14/2026 2:00 PM CST
• Event Close: 04/20/2026 2:00 PM CST

Questions and Answers

All questions regarding this solicitation shall be received via email to jjanssen@waukeescho ols.org by April 14, 2026 2:00 PM CST. The Waukee CSD will provide responses to those questions deemed appropriate at: https://www.waukeeschools.org/WaukeeCSD/departments/business-services/notice-to-Bidderss-rfp-rfq . Answers will not be provided on an individual basis.

Communication

Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event.

NOTE: Large files delivered via email may be spammed. Please confirm receipt of any digital files.

Notification of Intent to Award

After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be sent via email of the Waukee CSD’s decision to all suppliers.

Bid Submission:

Bids are due April 20, 2026 at 2:00 PM CST . Bids shall be submitted electronically via email to jjanssen@waukeeschools.org as outlined below, prior to the Bid deadline. Bids should be signed by an authorized individual to bind the firm, and shall be valid for at least sixty (60) days.

Please mark your email bids: “RFB WCSD-25-048 Band Instruments”. The school district reserves the right to reject any and all bids and to accept the bid deemed to be in the best interest of the school district in its sole and absolute discretion.

• RFB WCSD 25 048 Band Instruments
• RFB WCSD 25 048 Band Instruments
• RFB WCSD 25 048 Band Instruments Pricing Sheet
• B WCSD 25 048 Band Instruments Pricing Sheet

Attachment Preview

Request for Bid

WCSD-25-048 Band Instruments

1.​ Request for Bid

The Waukee Community School District (Waukee CSD) is seeking qualified Bidders to provide

Band Instruments for Waukee Community School District for the 26-27 school year. All

instruments must be delivered by July 31, 2026. Waukee CSD may award multiple bidders to

meet the District needs.

2.​ Contract Term

Final award is contingent upon approval by the Waukee CSD Board of Education and the

District’s legal counsel.

After selection, Waukee CSD will meet with the Bidder for the purpose of negotiating an

Agreement that is acceptable to both parties. In the event that the parties do not achieve an

acceptable agreement, Waukee CSD reserves the right, at its sole discretion, to negotiate with

other Bidders. Should the above process not result in a contract, Waukee CSD will re-evaluate

relevant issues and take appropriate follow-up action.

The awarded contract shall be a Purchase Order.

3.​ Notice to Suppliers

3.1​ RFB Schedule

●​ Event Open: 04/08/2026 4:30 PM CST

●​ Question Submission Close: 04/14/2026 2:00 PM CST

●​ Event Close: 04/20/2026 2:00 PM CST

3.2​ Questions and Answers

All questions regarding this solicitation shall be received via email to

jjanssen@waukeeschools.org by April 14, 202X 2:00 PM CST. The Waukee CSD will

provide responses to those questions deemed appropriate at:

https://www.waukeeschools.org/WaukeeCSD/departments/business-services/notice-to-

Bidderss-rfp-rfq. Answers will not be provided on an individual basis.

3.3​ Communication

Until a contract is awarded, the sole point of contact for this bid opportunity will be the

Purchasing Agent listed in the event.

NOTE: Large files delivered via email may be spammed. Please confirm receipt of any

digital files.

3.4​ Notification of Intent to Award

After responses are evaluated, a Notification of Intent to Award (NOIA) and bid

tabulation will be sent via email of the Waukee CSD’s decision to all suppliers.

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RFB WCSD-25-048 Band Instruments

3.5 ​ Bid Submission:

Bids are due April 20, 202X at 2:00 PM CST. Bids shall be submitted electronically via

email to jjanssen@waukeeschools.org as outlined below, prior to the Bid deadline. Bids

should be signed by an authorized individual to bind the firm, and shall be valid for at

least sixty (60) days.

Please mark your email bids: "RFB WCSD-25-048 Band Instruments”. The school district

reserves the right to reject any and all bids and to accept the bid deemed to be in the

best interest of the school district in its sole and absolute discretion.

3.6​ Public Records and Requests for Confidential Treatment

Waukee CSD shall treat all information submitted by Bidder as public records unless the

Bidder properly requests that specific parts of the Bid be treated as confidential at the

time of submitting the Bid AND the information is confidential under Iowa or other

applicable law. Waukee CSD’s release of public records is governed by Iowa Code

Chapter 22. Bidders are encouraged to familiarize themselves with Chapter 22 before

submitting a Bid. Waukee CSD will copy and produce public records as required to

comply with Chapter 22 or other applicable laws.

3.7​ No Minimum Guaranteed

Waukee CSD anticipates that the awarded Bidder will provide services as requested by

Waukee CSD. Waukee CSD will not guarantee any minimum compensation will be paid to

the Respondent or any minimum usage of the Bidders services.

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RFB WCSD-25-048 Band Instruments

4.​ Scope of Work

4.1 ​ Product/Item Specifications

4.1.1 ​ There must be no minimum quantity or minimum total cost amount

4.1.2​ Must guarantee all instruments are in new condition and free of any defects or

damages.

4.1.3​ Must be a single point of contact for all returns and replacements.

4.1.4​ Must provide and honor manufacturer warranty.

4.1.5​ Must provide a percentage off the current list price for the items listed.

4.2. ​ Bid Response

Please include the following in the Bid Response:

4.2.1​ Complete Attachment A - RFB WSCD-25-0048 for Band Instruments Pricing

Form.

4.2.2​ Complete Attachment B - Bid Certification Sheet.

4.2.3​ Complete Attachment C - Conflict of Interest Form

4.2.4​ Complete Attachment D - Sex Offender Acknowledgement Form

4.2.5​ All Warranty Information.

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RFB WCSD-25-048 Band Instruments

5.​ Terms and Conditions

Bidder agrees to all terms and conditions listed below:

5.1.​ Laws

The laws of the State of Iowa must apply in all disputes.

5.2.​ Background Check

The Bidder must certify that all employees employed in support of this contract who

have direct contact with students, which is defined to mean being in the presence of

students during regular school hours or during school-sponsored activities, have not

been convicted of;

1.​ A felony;

2.​ Any offense involving the sexual molestation, physical or sexual abuse of a child

3.​ A crime of moral turpitude.

Bidder must provide documentation when requested by Waukee CSD.

5.3​ Proper Conduct

5.3.1​

Bidder and all employees must adhere to proper conduct at all times. Proper

conduct includes, but must not be limited to the following: There must be no

weapons, drugs or alcohol on the premises. No employee of the Bidder must be

permitted to carry weapons or use these substances when performing work

under the resulting Contract on Waukee CSD owned property.

5.3.2​ Bidder and their employees must conduct business in a professional manner at

all times.

5.3.3​ No secured doors left open or unlocked.

5.3.4​ Bidder may be asked to remove an employee it deems careless whose continued

employment on Waukee CSD property is not in the best interest of the Waukee

CSD.

5.4​ Damages

5.4.1​ Bidder must report and repair any damage or injury caused in the performance

of their work to existing facilities, structures, grounds, systems, equipment,

parts or buildings to Waukee CSD Operations immediately.

5.4.2​

Bidder must replace, repair, or otherwise remedy to its original condition any

damages made to the existing structures, grounds, systems, equipment, parts or

buildings by the Bidder in the performance of their work at their sole expense

and no cost to Waukee CSD.

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RFB WCSD-25-048 Band Instruments

Commodity Codes

• NAICS 339992Musical Instrument Manufacturing

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