Project Information

Bid Title

RFx 3140004581 Underground Storage Tanks

Issuing Agency

State Government of Mississippi

Location

Mississippi

Published Date

May 19, 2026

Closing Date

Jun 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

1551-26-R-RFQI-00005

Original Source

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Project Description

Procurement Details

Smart Number	1551-26-R-RFQI-00005	Advertised Date	05/19/2026 2:00 PM
RFx #	3140004581	Submission Date	06/10/2026 2:00 PM
RFx Status	Open	Major Procurement Category	PERSONNEL SERVICES NON-IT
RFx Opening Date	06/10/2026 2:00 PM	Sub Procurement Category	PERSONNEL SERVICE - NON-TECHNOLOGY
RFx Type	RFQ - Informal
Agency	MS DEPT OF CORRECTIONS
RFx Description	Contractor will inspect and service the underground tanks at Mississippi State Penitentiary.

Contact Information

Name	Crystal Henry	Email	CRYSTAL.HENRY@MDOC.STATE.MS.US
Phone		Fax

RFx Items

PRODUCT CATEGORY	PRODUCT DESCRIPTION
96895	Serv PubWrkWstwTreOp

Awarded

VENDOR NAME

VENDOR NUMBER

AWARD DATE

AWARD AMOUNT

FUNDING SOURCE

Bid Attachments

Attachments RFx 3140004581 Underground Storage Tanks

Attachment Preview

STATE OF MISSISSIPPI

Department of Corrections

BURL CAIN

COMMISSIONER

REQUEST FOR QUOTES

UNDERGROUND STORAGE TANKS (UST) OPERATOR

AT MISSISSIPPI STATE PENITENTIARY (MSP)

Mississippi Department of Corrections (MDOC) is requesting bids from qualified contractors to

monitoring and inspection services for the underground storage tanks (UST) at the Mississippi

State Penitentiary (MSP). The selected contractor shall provide all labor, expertise, monitoring and

reporting to ensure the compliant, continuous, and safe operations of the UST, in accordance with

requirements established by the Mississippi Department of Environmental Quality (MDEQ).

Services include routine inspections, recordkeeping, and participation in regulatory inspections as

detailed in the Scope of Services.

Interested and qualified vendors with the resources and capability to perform the scope of services

outlined in Section 3 shall submit a completed response utilizing the Quote Form (Attachment C)

no later than 2p.m. on June 10, 2026.

It is recommended that vendors be registered with the State of Mississippi. If not registered, please

go to https://www.dfa.ms.gov/vendors to register your company and receive a supplier number.

Submit quotes to Crystal T. Henry, Ph.D., procurement@mdoc.state.ms.us.

Subject Line: Underground Storage Tanks Operator - MSP, or

Mail quotes to the following address:

Mississippi Department of Corrections

Procurement & Contracts

ATTN: Crystal T. Henry, Ph.D.

301 N. Lamar Street

Jackson, MS 39201

UNDERGROUND STORAGE TANKS OPERATOR - MSP

RFx 3140004581

Page 1 of 14

Upon evaluation of submitted information, MDOC will enter into an agreement with the selected

vendor. The agreement will include clauses detailed in Attachment A and Attachment B. The

successful bidder must be registered to do business with the State of Mississippi within three (3)

days of receiving notice of award. The successful bidder must also be able to pass MDOC NCIC

background check.

1. SERVICE LOCATION

Mississippi State Penitentiary (MSP)

MS Hwy 49 West

Parchman, MS 38738

2. DURATION OF SERVICES TO BE PROVIDED

MDOC anticipates that the contract term will be effective July 1, 2026 to June 30, 2027

for a period of one (1) year.

3. SCOPE OF SERVICE

3.1 Bidder shall perform operational visits a minimum of once per week. Bidder must

check-in and out with MSP staff.

3.2 Bidder shall have knowledge of underground storage tanks.

3.3 Bidder shall survey tanks and create a file including locations, size, steel or

fiberglass, Latitude and longitude locations.

3.4 Bidder shall stick tanks weekly, record findings on a MDEQ provided

spreadsheet.

3.5 Bidder shall provide a weekly report of the volume of fuel in each tank.

3.6 Bidder shall perform an annual barrel test on each tank according to MDEQ

policies and standards.

3.7 Bidder shall report all findings to MSP Maintenance Supervisor.

3.8 Bidder shall be present at all MDEQ inspections.

3.9 Bidder shall provide emergency call-outs at no additional cost.

3.10 Bidder shall comply with all MDOC rules and regulations.

4. Solicitation Clauses

4.1 ACKNOWLEDGMENT OF AMENDMENTS. Bidder shall acknowledge receipt

of any amendment to the RFQ in writing. The acknowledgment shall be submitted to

MDOC by signing and returning the provided signature form via email to the email

address listed on the form. Each bidder shall submit a written acknowledgment of

every amendment to the MDOC on or before the submission deadline.

RFx 3140004581

Page 2 of 14

4.2 CERTIFICATION OF INDEPENDENT PRICE DETERMINATION. By

submitting a proposal, the bidder certifies that the prices submitted in response to the

solicitation have been arrived at independently and without any consultation,

communication, or agreement with any other bidder or competitor for the purpose of

restricting competition.

4.3 CONTRACT RIGHTS. Contract rights do not vest in any party until a contract is

legally executed. The MDOC is under no obligation to award a contract following

issuance of this solicitation.

4.4 EXPENSES INCURRED IN THE PROCUREMENT PROCESS. All parties

participating in the procurement process with regard to this solicitation shall bear their

own costs of participation, pursuant to Section 1.4.4 of the Public Procurement Review

Board Office of Personal Service Contract Review Rules and Regulations.

4.5 MINOR INFORMALITIES AND IRREGULARITIES. The MDOC has the right

to waive minor defects or variations of a proposal from the exact requirements of the

specifications that do not affect the price, quality, quantity, delivery, or performance of

the services being procured and if doing so does not create an unfair advantage for any

bidder. If insufficient information is submitted by a bidder for the MDOC to properly

evaluate the offer, the MDOC has the right to require such additional information as it

may deem necessary after the submission deadline, provided that the information

requested does not change the price, quality, quantity, delivery, or performance time of

the services being procured and such a request does not create an unfair advantage for

any bidder. (Information requested may include, for example, a copy of business or

professional licenses, or a work schedule.)

4.6 OFFEROR’S REPRESENTATION REGARDING CONTINGENT FEES. By

responding to the solicitation, the offeror represents that it has not retained any person

or agency on a percentage, commission, or other contingent arrangement to secure this

contract. If the offeror cannot make such a representation, a full and complete

explanation shall be submitted in writing with the offeror’s response.

RFx 3140004581

Page 3 of 14

ATTACHMENT A:

REQUIRED CLAUSES FOR SERVICE CONTRACTS

RESULTING FROM THIS REQUEST FOR QUOTES

1. APPLICABLE LAW. The contract shall be governed by and construed in accordance with

the laws of the State of Mississippi, excluding its conflicts of laws provisions, and any

litigation with respect thereto shall be brought in the courts of Mississippi.

2. APPROVAL. It is understood that if this contract requires approval by the Public

Procurement Review Board (“PPRB”) and/or the Department of Finance and

Administration Office of Personal Service Contract Review (“OPSCR”), and if this

contract is not approved by the PPRB and/or OPSCR, it is void and no payment shall be

made hereunder.

3. AVAILABILITY OF FUNDS. It is expressly understood and agreed that the obligation

of MDOC to proceed under this agreement is conditioned upon the appropriation of funds

by the Mississippi State Legislature and the receipt of the appropriated funds. If the funds

anticipated for the continuing time fulfillment of the agreement are, at any time, not

forthcoming or insufficient, regardless of the source of funding, MDOC shall have the right

upon 10 business days written notice to Contractor, to terminate this agreement without

damage, penalty, cost or expenses to the MDOC of any kind whatsoever. The effective

date of termination shall be as specified in the notice of termination.

4. COMPLIANCE WITH EQUAL OPPORTUNITY IN EMPLOYMENT POLICY.

Contractor understands that the MDOC is an equal opportunity employer and therefore,

maintains a policy which prohibits unlawful discrimination based on race, color, creed,

sex, age, national origin, physical handicap, disability, genetic information, or any other

consideration made unlawful by federal, state, or local laws. All such discrimination is

unlawful, and Contractor agrees during the term of the agreement that Contractor will

strictly adhere to this policy in its employment practices and provision of services.

5. COMPLIANCE WITH LAWS. Contractor shall comply with, and all activities under

this agreement shall be subject to, all applicable federal, state, and local laws and

regulations, as now existing and as may be amended or modified.

6. CONFIDENTIALITY. MDOC is a public agency of the State of Mississippi and is

subject to the Mississippi Public Records Act of 1983. Mississippi Code Annotated §§ 25-

61-1, et seq. If a public records request is made for any information provided to MDOC

by Contractor, MDOC shall follow the provisions of Mississippi Code Annotated §§ 25-

61-9 and 79-23-1 before disclosing such information – unless Contractor has previously

indicated the information is not a trade secret or confidential commercial and financial

RFx 3140004581

Page 4 of 14

information. The MDOC shall not be liable to the Contractor for disclosure of information

required by court order or required by law.

7. CONTRACT ASSIGNMENT AND SUBCONTRACTING. Contractor acknowledges

that it was selected by MDOC to perform the services required hereunder based, in part,

upon Contractor’s special skills and expertise. Contractor shall not assign, subcontract, or

otherwise transfer this agreement, in whole or in part, without the prior written consent of

MDOC, which may, in its sole discretion, approve or deny without reason. Any attempted

assignment or transfer of Contractor’s obligations hereunder without consent of the MDOC

shall be null and void. Approval of a subcontract by the MDOC shall not be deemed to be

approval of the incurrence of any additional obligation of the MDOC. Subcontracts shall

be subject to the terms and conditions of this agreement and to any conditions of approval

that MDOC may deem necessary. Subject to the foregoing, this agreement shall be binding

upon the respective successors and assigns of the parties.

8. E-PAYMENT. Contractor agrees to accept all payments in United States currency via the

State of Mississippi’s electronic payment and remittance vehicle. The Agency agrees to

make payment in accordance with Mississippi law on “Timely Payments for Purchases by

Public Bodies” laws which generally provides for payment of undisputed amounts by the

Agency within 45 calendar days of receipt of invoice. Mississippi Code Annotated § 31-7-

301 et seq.

9. E-VERIFICATION. If applicable, Contractor represents and warrants that it will ensure its

compliance with the Mississippi Employment Protection Act and will register and

participate in the status verification system for all newly hired employees. Mississippi Code

Annotated §§ 71-11-1 and 71-11-3. Contractor agrees to provide a copy of each verification

upon request of the MDOC subject to approval by any agencies of the United State Government.

Contractor further represents and warrants that any person assigned to perform services hereafter

meets employment eligibility requirements of all immigration laws.

The breach of this clause may subject Contractor to the following:(1) termination of this

contract and exclusion pursuant to Chapter 15 of the Public Procurement Review Board

Office of Personal Service Contract Review Rules and Regulations; (2) the loss of any

license, permit, certification or other document granted to Contractor by an agency,

department, or governmental entity for the right to do business in Mississippi; or (3) both.

In the event of such termination, Contractor would also be liable for any additional costs

incurred by the Agency due to Contract cancellation or loss of license or permit to do

business in the state.

10. PAYMODE. Payments by MDOC using the State’s accounting system shall be made and

remittance information provided electronically as directed by the state and deposited into

the bank account of Contractor’s choice. The MDOC may, at its sole discretion, require

Contractor to electronically submit invoices and supporting documentation at any time

during the term of this Agreement. Contractor understands and agrees that the Agency is

RFx 3140004581

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Commodity Codes

• NAICS 237120Oil and Gas Pipeline and Related Structures Construction
• NAICS 238910Site Preparation Contractors
• NAICS 238990All Other Specialty Trade Contractors
• NAICS 332420Metal Tank (Heavy Gauge) Manufacturing
• NAICS 541330Engineering Services

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