Project Information

Bid Title

Electronics Collection and Recycling Services for San Mateo County Facilities

Issuing Agency

County of San Mateo

Location

California

Published Date

Jan 7, 2026

Closing Date

Feb 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Electronics Collection and Recycling Services for San Mateo County Facilities

Addenda: 0

Release Date: 1/7/2026

Due Date: 2/13/2026

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Electronics Collection and Recycling Services for San Mateo County Facilities

Request for Proposals

Sustainability

Project ID: 2026-RFP-00078

Release Date: Wednesday, January 7, 2026

· Due Date: Friday, February 13, 2026 5:00pm

Posted Wednesday, January 7, 2026 1:00pm

All dates & times in Pacific Time

Draft Response Events RSVP No Bid36 days, 23 hours, 44 minutes

Post Information

Posted At:Wed, Jan 7, 2026 1:00 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The County is soliciting proposals from qualified contractors to provide collection, reuse/donation, and recycling services for electronic equipment and components from San Mateo County facilities. The County prioritizes reuse and donation over recycling or disposal. Annually, the County generates between 60 to 70 tons of surplus electronic equipment.

The selected Contractor shall ensure that all services comply with applicable local, state, federal, and international laws and treaties, as well as industry best practices for environmental protection, worker safety, and data security.

Covered equipment includes, but is not limited to: televisions and monitors, printers/copiers/fax machines, computers and laptops, servers and networking systems, peripherals (keyboards, mice, cords, cables), cell phones, small appliances (microwaves, vacuum cleaners, coffee machines, etc.), large appliances (refrigerators, washers/dryers, etc.), and related electronics.

Background

The County operates approximately 65 facilities and generates surplus electronic equipment as part of its operations. Not all facilities will require regular pickup, but the County requires a Contractor that can provide both scheduled and on-call collection services.

In 2017, the County of San Mateo passed and adopted the “Responsible Recycling of Electronic Waste” Ordinance. The ordinance requires:

1. The recyclers of electronics must be certified by a third-party organization approved by the County. Two (2) third-party certifications the County of San Mateo’s Sustainability Department currently accepts under this ordinance are: the e-Stewards Initiative, a program created by the Basel Action Network, which is a 501(c)(3) non-profit, charitable organization; and R2 Solutions, a non-profit organization established to house the “Responsible Recycling Practices for Use in Accredited Certification Programs” (R2 Practices), which were developed through a U.S. Environmental Protection Agency-convened multi stakeholder process
2. Collectors, whether an individual, partnership, or private business, must deliver electronics to a certified recycler

Timeline

RFP Released:

January 7, 2026

Pre-Proposal Meeting (Non-Mandatory):

January 23, 2026, 10:00am

Microsoft Teams
Join the meeting now
Meeting ID: 236 787 269 555 84
Passcode: ce699yd7
________________________________________
Dial in by phone
+1 628-212-0105,,745823286# United States, Corte Madera
Phone conference ID: 745 823 286#

Deadline for Questions, Comments and Contract Exceptions:

January 30, 2026, 5:00pm

Proposal Due Date and Time:

February 13, 2026, 5:00pm

Interviews (tentative):

February 19, 2026

Anticipated Contract Award Date:

April 30, 2026

Commodity Codes

• NAICS 562111Solid Waste Collection

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