Project Information

Bid Title

Water Reuse Feasibility Study-Engineering Services

Issuing Agency

City of Derby

Location

Kansas

Published Date

Feb 6, 2026

Closing Date

Mar 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-009

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-009
Bid Title:	Water Reuse Feasibility Study-Engineering Services
Category:	Water, Sewer & Stormwater Construction
Status:	Open

Description: Water Reuse Feasibility Study REQUEST FOR STATEMENT OF QUALIFICATIONS (“RFSQ”) No. 2026-009 Engineering Services for the CITY OF DERBY, KANSAS February 6, 2026 The City of Derby, Kansas (“City”) is soliciting statements of qualifications for engineering services to provide a feasibility study and pilot concept for wastewater reuse for the City of Derby.  Each “Respondent” must submit three print copies and email to the address below an electronic copy of the Response Form along with associated documents to Derby City Hall, 611 North Mulberry, Suite 300, Derby, Kansas 67037, no later than 5:00 p.m. March 12, 2025.  Late responses will not be accepted and will not receive further consideration. Questions about this RFSQ must be submitted in writing to Dan Squires, P.E. at For security reasons, you must enable JavaScript to view this E-mail address. by February 20, 2026.  Questions of a substantive nature will be answered in written form as an addendum and posted on the City’s website ( http://derbyks.com/Bids.aspx ) by 5:00 p.m., February 25, 2026.  Respondents are responsible for checking the website, signing up for project alerts and acknowledging any addendums in their response and for notification of award. Information provided in your response will be considered proprietary and will not be divulged to third parties during the review process unless otherwise required by law.  Because the services sought will require the expenditure of public funds, part or all of the successful proposal, as well as the resulting contract, will likely be public records within the meaning of the Kansas Open Records Act. Prior to accepting a proposal, the information contained in each proposal will be used for evaluating the ability of your team to complete this project and will not be shared with persons not involved with the selection process unless otherwise required by law. Publication Date/Time: 2/6/2026 12:00 AM Closing Date/Time: 3/12/2026 5:00 PM Submittal Information: See submittal details in Request for Statement of Qualifications Contact Person: Questions about this RFSQ must be submitted in writing to Dan Squires, P.E. at dansquires@derbyks.gov by February 20, 2026. Questions of a substantive nature will be answered in written form as an addendum and posted on the City’s website (http://derbyks.com/Bids.aspx) by 5:00 p.m., February 25, 2026. Business Hours: 7:30-5:30 M-TH, 7:30-1:00 F Related Documents: 2026-009 RFSQ Water Reuse Feasibility Study 2026-009 Response Form

Attachment Preview

Water Reuse Feasibility Study

REQUEST FOR STATEMENT OF QUALIFICATIONS (“RFSQ”) No. 2026-009

Engineering Services for the

CITY OF DERBY, KANSAS

February 6, 2026

The City of Derby, Kansas (“City”) is soliciting statements of qualifications for engineering services to

provide a feasibility study and pilot concept for wastewater reuse for the City of Derby. Each

“Respondent” must submit three print copies and email to the address below an electronic copy of the

Response Form along with associated documents to Derby City Hall, 611 North Mulberry, Suite 300,

Derby, Kansas 67037, no later than 5:00 p.m. March 12, 2025. Late responses will not be accepted and

will not receive further consideration.

Questions about this RFSQ must be submitted in writing to Dan Squires, P.E. at

dansquires@derbyks.gov by February 20, 2026. Questions of a substantive nature will be answered in

written form as an addendum and posted on the City’s website (http://derbyks.com/Bids.aspx) by 5:00

p.m., February 25, 2026. Respondents are responsible for checking the website, signing up for

project alerts and acknowledging any addendums in their response and for notification of award.

Information provided in your response will be considered proprietary and will not be divulged to third

parties during the review process unless otherwise required by law. Because the services sought will

require the expenditure of public funds, part or all of the successful proposal, as well as the resulting

contract, will likely be public records within the meaning of the Kansas Open Records Act. Prior to

accepting a proposal, the information contained in each proposal will be used for evaluating the ability of

your team to complete this project and will not be shared with persons not involved with the selection

process unless otherwise required by law.

1. ABOUT THIS DOCUMENT

This document is a request for statement of qualifications, not an invitation to bid. The City seeks to

identify the Respondent best able to satisfactorily complete the project. Qualifications will be evaluated

based upon criteria formulated around the most important features of the service. Quality, references,

experience, availability, capabilities, fee range and project approach will be considered in awarding a

contract. The City will thoroughly review all timely submittals received. It is anticipated a contract will

be executed with the Respondent having qualifications that best meet the needs of the City; however, the

City reserves the right to reject all proposals or responses or to cancel the RFSQ process or project.

Planning & Engineering | 611 Mulberry Road Suite 300 | Derby, KS 67037

Telephone 316/788-6632 ● www.derbyks.com

2. BACKGROUND and OBJECTIVES/SCOPE OF SERVICE

Respondents will be evaluated on experience, quality, workload, schedule and fee range. The City seeks

an engineering firm that will provide all required services, including labor, equipment, material and

consumables, necessary to complete the project described below and in the “Scope of Service.” If the

City desires to proceed after evaluating the proposals, staff will recommend award of a contract to the

Derby City Council.

The study is to assess the existing conditions and provide recommendations for direct potable reuse of the

City of Derby’s effluent stream from the wastewater treatment plant.

City of Derby, EPA and KDHE standards and regulations will apply to any recommended improvements.

The purpose of this request is to seek consulting engineers that meet all criteria for preparation of all

necessary documents for the study. The City will provide the following:

 GIS data/map of existing water, storm sewer and sanitary sewer lines

 Provide existing data regarding historical analysis of water and wastewater quality

 Meet with consultants as necessary to complete the study and 30% pilot design

 Provide prompt reviews and feedback

The Scope of Service shall include, but may not be limited to:

 Attend initial meeting with City staff to discuss and determine design parameters and objectives.

 Attend meetings as required to successfully complete the project

 Data Collection & Evaluation; including all water quality sampling and analysis necessary to

develop 30% plans for a pilot

 Review 12 months of Owner-provided WWTF water quality data

Evaluate anticipated raw/finished water quality data and design documents from

proposed WTP

Collect system mapping including raw/finished pipelines, reservoirs/storage with size,

pressure, and locations

Treatment Evaluation

 Develop two (2) DPR treatment alternatives

Identify treatment technologies and waste stream disposal needs

Prepare Opinion of Probable Cost for each alternative

Complete a Pumping & Conveyance Evaluation

 Develop two (2) pumping/conveyance alternatives (one per treatment option)

Identify pump station and conveyance pipeline needs

Provide Class 5 OPCC for each

 Alternatives Technical Memorandums (TMs)

Prepare draft TMs summarizing each alternative including:

 Treatment, pumping, and conveyance descriptions

 Schematic site plan

 Class 5 OPCC

 Environmental, permitting, and regulatory considerations

Submit drafts for review, incorporate comments, and prepare final TMs with executive

summary

 Pilot Concept Development

Provide conceptual pilot recommendation for preferred alternative

Prepare TM summarizing pilot approach, OPCC, operational/testing needs

Provide 30% design plans for recommended alternative

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Provide a Marketing Plan for the City to publicly promote reuse of wastewater (may be

partnered with City of Wichita marketing efforts)

 Regulatory Coordination (KDHE)

Conduct kickoff meeting with KDHE, provide meeting summary

Prepare KDHE Permitting Protocol TM and submit for review/approval

Present feasibility study/alternatives to KDHE

Address initial review comments

 Project Deliverables

PDF draft & final Alternative TM

PDF draft & final Pilot Concept TM

PDF KDHE Kickoff Meeting Summary

PDF draft & final KDHE Protocol

30% Pilot concept plans, shall include, but not limited to: title sheet, vicinity map,

general notes, plant civil concept drawings, plant process concept drawings, initial pump

sizing, plant schematics and schedule utility concept drawings, etc.

Provide engineers estimate of probable cost for pilot including final design, KDHE

coordination, construction, operation and testing

3. CONFIDENTIAL MATTERS; DATA OWNERSHIP

The Respondent selected (“Consultant”) will be required to agree that:

a. All data, records and information, which Consultant, its agents and employees create, and is the

subject of this solicitation, remains at all times exclusively the property of the City;

b. All such data, records and information constitute at all times proprietary information of the City;

c. Consultant will not disclose, provide, or make available any such proprietary information in any

form to any person or entity;

d. Consultant will not use any names or addresses contained in such data, records and information

for the purpose of selling or offering for sale any property or service to any person or entity who

resides at any address in such data;

e. Consultant will not sell, give or otherwise make available to any person or entity any names or

addresses contained in or derived from such data, records and information for the purpose of

allowing such person to sell or offer for sale any property or service to any person or entity

named in such data;

f. Consultant will take all reasonable steps and the same protective precautions to protect the City’s

proprietary information from disclosure to third parties as with successful proposer's own

proprietary and confidential information; and

g. All data, regardless of form, generated as a result of this RFSQ is the property of the City of

Derby.

4. REQUIREMENTS

This section is included to help Respondents develop a thorough and responsive Statement of

Qualifications. Respondents should follow this general format and must include all required elements:

a. General information about the Respondent including but not limited to location of corporate

headquarters, regional offices, number of employees and number of years in business;

b. A list of Respondent’s current clients, specifically identifying those that are local governments

similar in size to the City and including the name and address of each reference and the name and

telephone number of a contact person;

c. The name of the person who will be responsible for managing the project, and other significant

staff anticipated to contribute including a comprehensive statement of each person’s experience

and qualifications;

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d. A statement describing Respondent’s present and projected workload, staffing, and ability to

provide timely, quality services at competitive rates;

e. Specifics of the approach the Respondent will take to achieve the goals of the study;

f. A statement describing any current, pending, or potential disciplinary action, or complaint(s), or

other like proceedings including any claims in arbitration, mediation, or litigation against the

Respondent or any partner, principal or associate of your firm or team;

g. All actual or potential conflicts of interest with the City, its officers, agents and employees;

h. Respondents must agree to maintain strict confidentiality with respect to all aspects of this

project; and

i. Respondents must agree to direct all media, citizen, and public official requests for information to

the City’s project manager.

5. TENTATIVE TIME LINE

The following dates are provided to assist Respondents in planning participation in the project and are

subject to change without notice:

Issuance of RFSQ ................................................................................................February 6, 2026

Last Date to Request Clarifications, Information and Questions.......................February 20, 2026

Last Addendum Issued (If needed) .................................................................. 5:00 p.m., 25, 2026

Proposals Due ...................................................................................... 5:00 p.m., March 11, 2026

6. SELECTION CRITERIA

A Consultant will be selected based on all data submitted and any follow up to clarify or verify

representations included in Respondents’ submittal packages. The City will judge qualifications based on

the following criteria:

a. Ability and capacity to meet all RFSQ conditions and miscellaneous instructions as outlined

herein;

b. Conformity with all Requirements set out in the RFSQ Qualifications;

c. Whether services proposed are the most advantageous and cost-effective to the City;

d. Demonstration of a clear understanding of the project and any project challenges;

e. References for similar services performed in the last 5 years, including for each reference its

location, contact person, telephone number, length of contract;

f. Experience and qualifications of the Respondent’s firm and individual professionals assigned to

the project;

g. The Respondent’s approach to completing the project;

h. A detailed estimated fee range to complete the Scope of Work, with sampling and analysis costs

broken out separately; and

i. Other pertinent information the Respondent believes will assist the City in evaluating its proposal.

The City of Derby, Kansas reserves the right to select the Respondent which best meets its required

needs, budget constraints, quality levels, and administrative expectations, to select one or more

Respondents to accomplish this task in a timely manner, or to reject all proposals.

7. SUMMARY OF REQUIRED SUBMITTALS:

1. A statement of the respondent's background, experience, and understanding of the services

required.

2. A description of any characteristics or capabilities, which may make the Respondent uniquely

qualified to perform the services specified in the RFSQ.

3. At least three (3) references (name of business, address, contact person, phone number, date of

services, and scope of services) unless your firm has provided similar services to the City.

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4. Any additional information believed necessary to assist the City in evaluating your qualifications

5. This “Response Form”.

6. A timeline for the completion of the required services including deliverables.

7. The Respondent’s approach to completing the project.

8. An estimated fee range to complete the Scope of Work.

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Commodity Codes

• NAICS 541330Engineering Services

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