Project Information

Bid Title

Landscaping Contract 2026-2028

Issuing Agency

City of Rock Island

Location

Illinois

Published Date

Nov 3, 2025

Closing Date

Nov 26, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Landscaping Contract 2026-2028
Category:	Services
Status:	Open

Description: The City of Rock Island is seeking proposals for landscaping and mowing maintenance services for city facilities, traffic medians, entryway signs, and downtown flower beds. Publication Date/Time: 11/3/2025 12:00 am Closing Date/Time: Open Until Contracted Bid Opening Information: 11/26/25 at 9:00 AM Contact Person: Luke VanLandegen, Municipal Services Superintendent City of Rock Island Public Works Department 1309 Mill Street Rock Island, IL 61201 309-732-2261 Related Documents: Landscaping Contract 2026-2028 Landscaping Contract 2026-2028 Landscaping Location List Landscaping Contract 2026-2028 ROW Landscaping Location Maps Landscaping Contract 2026-2028 Facility Location Maps

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City of Rock Island Landscaping

Contract

2026 - 2028

City of Rock Island, IL

Public Works Department

1309 Mill Street

Rock Island, IL 61201

309-732-2200

INVITATION FOR BIDS

The City of Rock Island is seeking proposals for a Landscaping and Mowing

Maintenance Services for City Facilities, Traffic Medians/Entryway Signs and

Downtown Flowerbeds. This is a three-year contract with an option to extend for

1 year.

Sealed bids will be accepted by the City of Rock Island at the Office of the Municipal

Services Superintendent until 9:00 a.m. on Wednesday, November 26, 2025 for the

following project:

Landscaping Contract – 2026 - 2028

For questions on this contract please contact Luke VanLandegen – Municipal Services

Superintendent 309-732-2261

The Contractor will be responsible for complying with all local, state, and federal

regulations pertaining to this project.

It is the intent of the City of Rock Island to award a contract to the lowest responsible

bidder provided the bid has been submitted in accordance with the bidding

requirements. The City reserves the right to reject any or all bids and to waive

informalities or technicalities.

-----------------------------------------

Luke D. VanLandegen

Municipal Services Superintendent

BIDS DUE:

PROJECT:

OWNER:

Wednesday, November 26, 2025

9:00 a.m. Central Time

Public Works Department

1309 Mill Street

Rock Island, IL 61201

Facility Landscaping Contract

City of Rock Island

1528 Third Avenue

Rock Island, IL 61201

Sealed bids will be received, opened at 9:01 a.m. on November 26, 2025 or at such

later time and place as may then be fixed.

Bids may be hand carried or mailed and will be received at the City of Rock Island

Public Works Facility, 1309 Mill Street, Rock Island, IL 61201 until 9:00 a.m. on

November 19, 2025. Bid envelopes must be sealed and marked “ATTN: LUKE

VANLANDEGEN FACILITY LANDSCAPING CONTRACT”

Each Bidder shall accompany the Bid with a Bid security, in a separate envelope, as

security that the successful bidder will enter into a contract for the work bid upon. The

bidder's security shall be in an amount equivalent to five percent (5%) of the bid

amount, and shall be in the form of a cashier's or certified check drawn on a bank in

Illinois or a bank chartered under the laws of the United States of America, or a certified

bank share draft drawn on a credit union in Iowa or chartered under the laws of the

United States of America or a bid bond with corporate surety satisfactory to the Owner.

CITY OF ROCK ISLAND

Glen Evans Sr

Randall Hurt

Linda Barnes

Jenni Swanson

Dylan Parker

Mark Poulos

Bill Healy

Mayor

Ashley Harris

Alderman

City Manager

Todd Thompson

Public Works Director

Michael T. Bartels

City Engineer

Michael J. Kane, P.E.

Ward

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SPECIFICATIONS

Contractor shall perform, at their own risk, the maintenance, furnish all labor, equipment,

and supplies for the landscaping of all landscaping beds at the following facilities and right

of way locations:

Contractor is expected to be familiar with all areas and locations of the work and if they

are not, shall have those questions answered before commencing work on this contract.

Contractor must be able to receive requests via email, phone and text messages.

The Municipal Services Superintendent or designee(s) shall be the sole judge as to

whether the Contractor's work conforms to the specifications.

The City of Rock Island may expand this contract at any time to include additional

landscaping areas upon a mutually agreed price.

The City of Rock Island shall have the right, for its convenience, to terminate or suspend

the Work in whole or in part at any time by written notice to Contractor upon 30 days’

notice.

The City may extend the current contract for one year by mutual agreement in

writing for a price increase reflective of the Consumer Price Index.

Change Orders: Any work to be added or deducted from contract amounts, as may be

required from time to time, will be completed through a written change order issued by

the City of Rock Island.

Payment:

The successful contractor will be entitled to six (6) equal monthly payments, with the first

invoice submitted no earlier than May 1st of each contract year. Continue to submit bills

for the previous month’s work no earlier than the first of each month.

Invoices are to be submitted to the City of Rock island Public Works Email:

Invoices.contracts@rigov.org for all locations with the exception of locations annotated

below:

Fire Stations – Isabel Pena - pena.isabel@rigov.org

Inspection of Work: City staff will make periodic inspections of all work sites. The

contractor may be requested to accompany staff. Inspections may include a walk through,

as well as a riding visit.

Hours of Work: Work may not commence earlier than 7:00AM and shall cease at dusk,

Monday through Saturday. Sunday work may be permitted, but must be authorized by the

City of Rock Island.

Commodity Codes

• NAICS 561730Landscaping Services

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