Project Information

Bid Title

2026 City Maintenance Shop Space Needs and Site Utilization Assessment

Issuing Agency

City of Sequim

Location

Washington

Published Date

Feb 25, 2026

Closing Date

Mar 4, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	2026 City Maintenance Shop Space Needs and Site Utilization Assessment
Category:	Request for Qualifications/Proposals
Status:	Open

Description: The City of Sequim is requesting Statements of Qualifications from Architecture/Engineering firms to perform a space needs and site utilization assessment for a new operations building, fuel station, decant facility, and associated storage and outbuildings at the Public Works operations facility located at 169 W Hemlock in Sequim. The outcome will be up to three conceptual site layouts that incorporate existing workflow needs, projected future staffing and workflow, previous assessments, and financial ability of the City to construct any improvements. See the full RFQ for additional details including submittal requirements. The City complies with state and federal laws prohibiting discrimination on the basis of any protected status. In accordance with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act, the City commits to nondiscrimination on the basis of disability in all of its programs and activities. The City of Sequim, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. Women- and minority-owned business enterprises (WMBE) and veteran-owned firms are encouraged to respond to this opportunity. Publication Date/Time: 2/10/2026 8:00 AM Closing Date/Time: 3/4/2026 4:00 PM Related Documents: RFQ City Shop Needs assessment FINAL

Attachment Preview

152 W. Cedar Street, Sequim, WA 98382

PH (360) 683-4139 FAX (360) 681-3448

Request for Qualifications – Professional A/E Services

City Shop Space Needs and Site Utilization Assessment

The City of Sequim, a municipal corporation of the State of Washington, seeks statements of interest

and qualifications from firms or individuals with the following Professional Services expertise and

credentials:

☒ Architect

☐ Landscape Architect

☒ Engineer

☐ Surveyor

The City of Sequim is requesting Statements of Qualifications from Architecture/Engineering firms to

perform a space needs and site utilization assessment for a new operations building, fuel station,

decant facility, and associated storage and outbuildings at the Public Works operations facility

located at 169 W Hemlock in Sequim. The outcome will be up to three conceptual site layouts that

incorporate existing workflow needs, projected future staffing and workflow, previous assessments,

and financial ability of the City to construct any improvements.

City Contact: Submittals in response to this RFQ must be directed to the following City staff person(s)

or designee(s):

Paul A Bucich, P.E.

Public Works Director

Engineering@sequimwa.gov

360-683-5062

Response Deadline: Wednesday, March 4th, 2026, at 4:00pm local time

Submittals including all requested information must be received by the City no later than the Response

Deadline. Submittals received after that date and time will be rejected without review. Submittals that

arrive on time, but are incomplete, will be rejected at the City’s discretion.

Rev. 12/2023

Page 1 of 4

Method of Submittal: Submittals must be made electronically in pdf format, and transmitted by email

to the City Contact. The email must have “RFQ FOR City Shop Needs Assessment” in the subject line.

Automatic read/received confirmations are recommended but not required. It is the responding

firm/individual’s responsibility to confirm the City’s receipt. The submittal must be no larger than

10MB.

Questions, Further Information, City Reservation of Rights: Questions about this RFQ can be directed

to the City Contact in writing. The City of Sequim in its sole discretion reserves the right to terminate

this RFQ process or modify the terms of this RFQ at any time. In no event will the City or any of its

officers, officials, or employees be liable for or otherwise obligated to reimburse responding firms or

individuals for any costs incurred in preparation of their statement of qualifications. By responding to

this RFQ, Consultants are certifying that they have read and understand the scope of services

described, and agree that they are able to competently perform them. All submittals received become

the property of the City of Sequim. All City records may be subject to public disclosure unless they fall

under a recognized exemption.

Submittal Requirements:

Statements of Qualifications in response to this RFQ must include the following information:

- Consultant or firm name, phone numbers, mail, and email addresses

- Project approach & possible challenges

- Resumes of key personnel (max. 4 single-sided 8.5x11 pages)

- List of similar past projects with brief description and reference contact information for each

(max. 5 single-sided 8.5x11 pages)

- A one-page cover letter (optional – doesn’t count towards 10-page limit)

Summary of Anticipated Services and Schedule:

Develop up to three conceptual site layouts for a new PW operations facility based on a space needs

assessment. This will incorporate the City’s goals, needs, workflow, and services provided to our

community. The consultant will draw upon concepts and facts associated with existing documents

including prior work and our existing facility utilization. The assessment shall ensure the new facility

meets all the organization's operational needs, strategic goals, and budgetary constraints and will

include sequencing of work/building schedules. Compile all collected data and information into a

comprehensive needs assessment report and conceptual site layouts.

The following, but not limited to, is expected to be addressed:

• Identify current and future operational demands, ensure compliance, and support

modernization of operations using best practices.

• Identify key stakeholders

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• Review and incorporate information on the current facility, including its physical condition,

capacity, and deficiencies. Use historical data on facility usage, maintenance and operational

costs, and operational inefficiencies.

• Prepare and include surveys of facility users and staff to gather input and/or feedback on

shortcomings in the current facility, and the current and future needs.

• Review and update existing evaluations of spatial requirements, such as office space, storage,

equipment, and specialized areas needed for operations and ensure that the new facility

optimizes space utilization as well as functional space adjacencies.

• Include funding strategies.

• Recommend strategic environmental and sustainability goals in the new operations building

design, including energy efficiency, waste reduction, and eco-friendly building materials.

• Review identified potential risks and challenges associated with developing the new facility

and assess identified strategies to mitigate them for adequacy.

• Review and suggest modification to size, layout, and location review and analysis of new

facilities detailed on preliminary site plan drafted by City Staff and previous work done by

others in 2022.

Proposed Schedule:

Consultant Selection

Contract Approval

Start of Needs Assessment

Completion of Needs Assessment

March 2026

April 2026

May 2026

August 2026

Submittal Requirements:

Submittals will be evaluated and ranked based on the following criteria:

1. Qualifications (Expertise of identified key personnel, including any subconsultants). (30%)

2. Relevant project experience (35%)

3. Ability to meet schedule. (15%)

4. Project approach. (20%)

Please note that the scoring of Statement of Qualifications will advise the City on Consultants that

qualify for consideration to interview. Final selection and award of contract will be based on the

interview process and interviewing scoring only.

Nondiscrimination and Equal Opportunity:

The City complies with state and federal laws prohibiting discrimination on the basis of any protected

status.

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In accordance with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act, the

City commits to nondiscrimination on the basis of disability in all of its programs and activities.

The City of Sequim, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.

252, 42 USC §2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will

affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged

business enterprises will be afforded full and fair opportunity to submit bids in response to this

invitation and will not be discriminated against on the grounds of race, color, or national origin in

consideration for an award.

Women- and minority-owned business enterprises (WMBE) and veteran-owned firms are encouraged

to respond to this opportunity.

Rev. 12/2023

Page 4 of 4

Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541620Environmental Consulting Services

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