Project Information

Bid Title

Westwood Cemetery Site Improvements

Issuing Agency

Town of Carrboro

Location

North Carolina

Published Date

Mar 17, 2026

Closing Date

Apr 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

SW-2026-02

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	SW-2026-02
Bid Title:	Westwood Cemetery Site Improvements
Category:	Bids, RFPs, and RFQs
Status:	Open

Description: Westwood Cemetery Site Improvements The Town of Carrboro is seeking informal bids for Westwood Cemetery Drainage and Site improvements.  The project consists of grading, installation of a rain garden, removal of trees, and removal and installation of asphalt pavement.  See attached project manual and plans. IMPORTANT DATES ISSUE DATE: 3/16/26 BID DUE DATE: 4/3/26 by 3:00 PM (EST) OPTIONAL PRE-BID SITE VISIT: Optional site visit can be arranged by request.  Please contact Michael Johnson, Capital Projects Manager, For security reasons, you must enable JavaScript to view this E-mail address. LAST QUESTIONS DATE: 3/25/26 by 3:00 PM (EST) Questions and requests for clarification must be submitted to Project Manager by this time and date. ANTICIPATED CONTRACT DATE: 5/11/26 Publication Date/Time: 3/16/2026 12:00 AM Closing Date/Time: 4/3/2026 3:00 PM Contact Person: Please contact Michael Johnson, Capital Projects Manager, mjohnson@carrboronc.gov Related Documents: Westwood Site Improvements Project Manual rev 031326 Westwood Site Improvements Plans rev 030226

Attachment Preview

PROJECT MANUAL

FOR

WESTWOOD CEMETERY SITE IMPROVEMENTS

PROJECT NUMBER:

SW-2026-02

TOWN OF CARRBORO, NORTH CAROLINA

BID ADVERTISEMENT DATE: Monday, March 16, 2026

2024 NCDOT STANDARD SPECIFICATIONS

v.180329

Project #: XX-XXXX

Project Name: Westwood Cemetery Site Improvements

Division 00 - Procurement &Contracting Requirements

TABLE OF CONTENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMNTS

TABLE OF CONTENTS ........................................................................................................................................ 1

00 10 00 – INVITATION TO BID ....................................................................................................................... 1

00 20 00 – INSTRUCTIONS TO BIDDERS ....................................................................................................... 1

ARTICLE 1: DEFINITIONS............................................................................................................................................................1

ARTICLE 2: BIDDER’S REPRESENTATIONS.................................................................................................................................2

2.1 Contractor’s Licenses .................................................................................................................................................2

2.2 Bidder Qualifications..................................................................................................................................................2

2.3 Site Investigation and Conditions Affecting the Work .............................................................................................2

ARTICLE 3: BIDDING PROCEDURES ...........................................................................................................................................2

3.1 The Project Manual ....................................................................................................................................................2

3.2 Addenda......................................................................................................................................................................2

3.3 Bid Form......................................................................................................................................................................2

3.4 Forms, Certifications, and Execution of Bid..............................................................................................................2

3.5 Sales and Use Tax .......................................................................................................................................................2

3.6 Submission of Bids .....................................................................................................................................................2

ARTICLE 4: BID AWARDS AND REJECTIONS..............................................................................................................................3

4.1 Bid Opening ................................................................................................................. Error! Bookmark not defined.

4.2 Rejection of Bids and Disqualification of Bidders.....................................................................................................3

4.3 Award and Execution of Contract .............................................................................................................................3

ARTICLE 5: POST-AWARD ..........................................................................................................................................................3

5.1 Bonds and Insurance..................................................................................................................................................3

5.2 Pre-Construction Conference ....................................................................................................................................3

5.3 Notice to Proceed.......................................................................................................................................................3

ARTICLE 6: OUTREACH PLAN AND GUIDELINES FOR RECRUITMENT AND SELECTION OF MINORITY BUSINESSES....................4

6.1 Intent ...........................................................................................................................................................................4

6.2 Definitions....................................................................................................................................................................4

6.3 Participation Strategies................................................................................................................................................5

6.4 Designer .......................................................................................................................................................................5

6.5 Prime Contractor(s), CM at Risk and Their First-Tier Subcontractors ..........................................................................6

6.6 Minority Business Responsibilities...............................................................................................................................7

6.7 Minimum M/WBE Compliance Requirements.............................................................................................................7

6.8 Dispute Resolution Procedures....................................................................................................................................8

00 30 00 – BID FORMS AND SUPPLEMENTS ................................................................................................ 1

ITEMIZED BID .............................................................................................................................................................................1

EXECUTION OF BID ....................................................................................................................................................................2

M/WBE PARTICIPATION ON BASE BID ........................................................................................................................................3

M/WBE GOOD FAITH EFFORT QUESTIONNAIRE .........................................................................................................................4

00 40 00 – ACCEPTANCE BY TOWN ................................................................................................................ 1

00 50 00 – PROJECT FORMS .............................................................................................................................. 2

NON-FEDERAL FUNDS STANDARD SERVICE CONTRACT..............................................................................................................4

CONTRACTOR'S AFFIDAVIT RELEASE AND WAIVER OF CLAIM ................................................................................................8

PROCUREMENT AND CONTRACTING REQUIREMENTS

00 00 00 - 1

Project #: XX-XXXX

Project Name: Westwood Cemetery Site Improvements

Division 00 - Procurement &Contracting Requirements

STATE / COUNTY SALES / USE TAX STATEMENT......................................................................................................................9

00 60 00 – STANDARD SPECIAL PROVISIONS ............................................................................................. 1

ARTICLE 1: NCDOT STANDARD SPECIFICATIONS .....................................................................................................................1

1.1 NCDOT Standard Specifications ..................................................................................................................................1

1.2 NCDOT Standard Special Provisions ...........................................................................................................................2

ARTICLE 2: TOWN STANDARD PROVISIONS.............................................................................................................................3

2.1 Construction Documents ............................................................................................................................................3

2.2 Notice to Proceed .......................................................................................................................................................3

2.3 Completion Time ........................................................................................................................................................3

2.4 Liquidated Damages ...................................................................................................................................................3

2.5 Project Variability .......................................................................................................................................................3

2.6 Existing Utilities...........................................................................................................................................................3

2.7 Pre-Construction and Weekly Meetings.....................................................................................................................4

2.8 Construction Schedule................................................................................................................................................4

2.9 Construction Stakes, Lines, and Grades......................................................................................................................4

2.10Maintenance of the Project........................................................................................................................................5

2.11Storage of Materials and Equipment..........................................................................................................................5

2.12 Subletting....................................................................................................................................................................5

2.13Quantity Tickets..........................................................................................................................................................5

2.14Periodic Payments ......................................................................................................................................................6

2.15Final Payment .............................................................................................................................................................6

2.16Sales and Use Tax .......................................................................................................................................................6

2.17 Allowances ..................................................................................................................................................................7

2.18E-Verify .......................................................................................................................................................................7

2.19Iran Divestment Act....................................................................................................................................................7

2.20 Indemnification...........................................................................................................................................................8

2.21 Guarantee ...................................................................................................................................................................1

2.22Insurance Requirements.............................................................................................................................................1

2.23Holiday Work Restrictions ..........................................................................................................................................2

2.24Termination ................................................................................................................................................................2

2.25Inspection of Work .....................................................................................................................................................3

2.26Construction Activity Control and Cleanup ................................................................................................................3

2.27Additional Work (NCDOT Section 101-3)....................................................................................................................3

2.28Surface Water Quality Protection...............................................................................................................................3

2.29Permits and Approvals................................................................................................................................................4

00 70 00 – PROJECT SPECIAL PROVISIONS .................................................................................................. 5

ARTICLE 1: INCIDENTALS ...........................................................................................................................................................5

1.1 Mobilization................................................................................................................................................................5

1.2 Construction Survey ...................................................................................................................................................6

1.3 Workdays and Hours of Operation .............................................................................................................................7

ARTICLE 2: EROSION AND SEDIMENTATION CONTROL ..........................................................................................................7

2.1 Site Sediment and Erosion Control .............................................................................................................................7

2.2 Silt Sock Barrier...........................................................................................................................................................8

2.3 Sodding .......................................................................................................................................................................9

ARTICLE 3: EARTHWORK ...........................................................................................................................................................11

4.1 Excavation.................................................................................................................................................................11

4.2 Soil Media .................................................................................................................................................................14

4.3 Removal of Existing Pavement .................................................................................................................................14

ARTICLE 6: SITE..........................................................................................................................................................................15

6.1 Tree Removal............................................................................................................................................................15

6.2 Rain Garden ..............................................................................................................................................................16

PROCUREMENT AND CONTRACTING REQUIREMENTS

00 00 00 - 2

Project #: XX-XXXX

Project Name: Westwood Cemetery Site Improvements

Division 00 - Procurement &Contracting Requirements

6.3 Recycled Asphalt Pavement Base .............................................................................................................................16

00 90 00 – ADDENDA ........................................................................................................................................... 1

PROCUREMENT AND CONTRACTING REQUIREMENTS

00 00 00 - 3

00 10 00 – INVITATION TO BID

The Town of Carrboro (hereinafter the “Town”) will receive electronic bids for the following Project:

PROJECT NAME:

PROJECT NUMBER:

Westwood Cemetery Drainage Improvements

SW-2026-02

BID DUE DATE AND TIME:

Friday, April 3, 2026, at 3:00PM

DESCRIPTION OF WORK:

This project consists of grading, installation of a rain garden, removal of trees, and

removal and installation of asphalt pavement

Bidders shall submit bids on a not to exceed basis and the contract shall be awarded on this basis.

Bidding documents may be obtained at: https://townofcarrboro.org/bids.aspx from the Town’s website. A printed

copy of one (1) Project Manual is available at the following address:

Public Works Department

100 N Greensboro St

Carrboro, NC 27510

Contact: Mike Johnson

Bidders must be properly licensed under North Carolina state law to perform the work.

Bidders must complete minority participation form or Good Faith Effort Questionnaire as detailed in Section 00 20

00 Article 6.

Bids shall be submitted via email to the following:

Mike Johnson, Capital Projects Manager—mjohnson@carrboronc.gov

CC: Kevin Belanger, Public Works Director—kbelanger@carrboronc.gov

For information regarding this Invitation to Bid, contact:

Mike Johnson, Capital Projects Manager

Phone: (919) 918-7424

Email: mjohnson@carrboronc.gov

Website: https://townofcarrboro.org/bids.aspx

Please submit questions or inquiries by Wednesday, March 25, at 3:00 pm. Questions or inquiries past this

deadline may not be addressed by the Town prior to the Bid Due Date.

The Town of Carrboro reserves the right to reject any and all bids as it may deem to be in its best interest.

INVITATION TO BID

00 10 00 - 1

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238910Site Preparation Contractors

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