Project Information

Bid Title

Community Center Catering Vendors

Issuing Agency

Town of Fountain Hills

Location

Arizona

Published Date

Aug 7, 2025

Closing Date

Sep 4, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFQ-2025-022

Original Source

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Bid Documents

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Project Description

Project ID: RFQ-2025-022

Title: Community Center Catering Vendors

Addenda: 0

Release Date: 8/7/2025

Due Date: 9/4/2025

Post Information

Posted At:Thu, Aug 7, 2025 8:00 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The Town of Fountain Hills (the “Town”) is issuing this Request For Qualifications (this “RFQ”) seeking statements of qualifications(“SOQ”) from qualified, licensed firms (“Vendors”) interested in providing professional services for Community Center Catering Vendors (the “Services”), as more particularly described in the Scope of Work . In accordance with the Town’s Procurement Code, the Town will accept sealed SOQ for the Services specified in the Scope of Work . The Town seeks to have a qualified pool of caterers for parties/groups that rent out space in the Community Center. While not required for use, the caterer pool will provide pre-qualified and vetted (insurance, business license, health code scores, etc.) caterers to streamline the process of Community Center use.

Background

The Town of Fountain Hills is located in the northeast portion of the Phoenix Valley and is bordered by the McDowell Mountain Regional Park within Maricopa County. The Town is east of the City of Scottsdale, north of the Salt River Pima-Maricopa Indian Community, and west of the Fort McDowell Yavapai Nation. Fountain Hills is famous for the spectacular projection of its signature fountain, which can be viewed from many vantage points within and outside the Town.

The Town is also renowned for its preservation of the natural desert, its abundant wildlife, scenic qualities and dark skies. One of Fountain Hills’ most valuable assets is its natural beauty. The Town’s scenic terrain provides for a wide range of outdoor activities including hiking, biking, and golf in support of healthy lifestyles. Fountain Hills contains some of the more challenging and picturesque golf courses in the State of Arizona. Its dark skies provide opportunities for star gazing.

Fountain Hills was named by Phoenix Magazine as the best place to live in the Valley of the Sun and was cited as "a welcome oasis on the outskirts of a metropolis." The small town charm, lakeside park, Town Center, relaxed desert lifestyle, lush desert landscapes, diverse landforms, public art, and idyllic location at the foothills of a picturesque mountain setting overlooking Fountain Park make Fountain Hills an oasis in the desert.

A step away from the bustling Phoenix metro area, Fountain Hills' aesthetics and natural desert setting creates a desirable environment for a variety of lifestyles. Artists, professionals, retirees, singles, new families, permanent and seasonal residents call this world apart home.

The Town of Fountain Hills Community Center* is available for receptions or rehearsal dinners. The Conference Center within the Town of Fountain Hills Community Center offers the flexibility to meet the needs of smaller events and programs for 300 attendees. From weddings to unique meeting spaces and dinners to much larger display spaces. The kitchen in the Community Center is a WARMING kitchen only; vendors will not store equipment or cook meals .

The Community Center summary:

• Providing a gathering place for civic, non-profit and community events
• Promoting the arts
• Developing a conference and convention trade

The Conference Center summary:

Grand Ballroom is a combination of 4 smaller ballrooms. Ballrooms can be rented individually or in combinations of 2, 3 or 4 ballrooms.

• Minimum of a 4 hour rental and hourly after the minimum has been met.
• Fridays and Saturdays (weekends) there is a 2 ballroom minimum rental.

*See Attachment B for Community Center floor plan.

Timeline

Release Date:

August 7, 2025

Advertisement: Arizona Business Gazette:

8/7/25

Final Date and Time for Inquires:

September 4, 2025, 5:00pm

SOQ Due Date and Time:

September 4, 2025, 5:30pm

Bid Opening:

9/4/25 @ 5:30 pm Az Mt Time

Town of Fountain Hills is inviting you to a scheduled Zoom meeting.
Join Zoom Meeting
https://us05web.zoom.us/j/89599523949?pwd=JZ4Pt8RqFjzYRdJITCG7e591Lr0Fv0.1

Meeting ID: 895 9952 3949
Passcode: 5Q0a8Y

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.