Project Information

Bid Title

AUDITING SERVICES

Issuing Agency

City of Springfield

Location

Missouri

Published Date

Apr 20, 2026

Closing Date

May 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

052-2026RFP

Original Source

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Bid Documents

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Project Description

Bid Number:	052-2026RFP
Bid Title:	AUDITING SERVICES
Category:	All Notifications – Division of Purchases
Status:	Open

Description: LEGAL NOTICE: REQUEST FOR PROPOSAL #052-2026 The City of Springfield will electronically accept submitted proposals through its e-bidding service provider, Euna OpenBids (formerly DemandStar) from qualified persons or firms interested in providing the following: Auditing Services. VENDOR NOTE 1: To register with Euna OpenBids (formerly DemandStar) go to: https://www.demandstar.com/registration VENDOR NOTE 2: For information on how to navigate Euna OpenBids (formally DemandStar) go to: https://network.demandstar.com/agency-support-2/ VENDOR NOTE 3: If you have issues registering or uploading a proposal, please contact Euna OpenBids (formerly DemandStar) toll-free at (866) 273-1863. Euna OpenBids (formerly DemandStar) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through Friday. You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this solicitation document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday. It is strongly recommended that Offerors register with Euna OpenBids (formerly DemandStar) as soon as possible to ensure your ability to provide a response to this solicitation by the due date and time. Proposals must be received electronically in the City’s e-bidding service provider Euna OpenBids (formerly DemandStar) by 3:00 P.M.(CT)ON WEDNESDAY, MAY 20, 2026.  Proposals will be read aloud publicly at the specified opening date and time via teleconference. To participate, dial (605) 313-5650, then enter access code 651222. Proposal documents and any addendums are available via the following methods: By accessing the City’s e-bidding service, Euna OpenBids (formerly DemandStar): https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 By accessing the Division of Purchases’ webpage: https://www.springfieldmo.gov/bids.aspx For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo., as amended, and (1) provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees working in connection with this contract. The required documentation affirming enrollment must be from the federal work authorization program provider. A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract. The City is committed to providing opportunities to DBE, MBE, and WBE prime, general, and subcontractors and encourages such business enterprises to submit responses. Publication Date/Time: 4/20/2026 3:10 PM Publication Information: https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 Closing Date/Time: 5/20/2026 3:00 PM Contact Person: Denise Neuleib dneuleib@springfieldmo.gov Download Available: Yes Plan & Spec Available: https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029 Related Documents: BID 052-2026RFP

Attachment Preview

RFP #052-2026

Denise Neuleib, Buyer

City of Springfield

Division of Purchases

218 E. Central

Springfield, MO 65802

CITY OF SPRINGFIELD, MISSOURI

DIVISION OF PURCHASES

Date Issued: April 20, 2026

Buyer’s Email: dneuleib@springfieldmo.gov@springfieldmo.gov

Telephone Number: 417-864-1624

REQUEST FOR PROPOSAL #052-2026

TITLE-SIGNATURE PAGE

The City of Springfield will accept electronically submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly DemandStar),

from qualified persons or firms interested in providing the following:

AUDITING SERVICES

PROPOSALS MUST BE UPLOADED INTO THE EUNA OPENBIDS (FORMERLY DEMANDSTAR) E-BIDDING SYSTEM PRIOR TO

3:00 P.M. (CT) ON WEDNESDAY, MAY 20, 2026. Proposals will be opened by the Buyer listed above. Proposals will be read

aloud publicly at the specified solicitation opening date and time via teleconference. To participate, dial (605) 313-5650, then enter

access code 651222.

• Proposals shall be submitted on the forms provided and may be manually, electronically, or digitally signed by the individual authorized to

legally bind the company. Offeror must complete, execute, and submit all Pages identified with “RETURN THIS PAGE” of this RFP document

to be deemed responsive and considered for award. Failure to do so may render your proposal non-responsive.

• Proposals received after the opening date and time shall not be considered.

• The attached Terms and Conditions shall become part of any contract resulting from this request for proposal.

• The cutoff for any questions pertaining to this RFP is May 1, 2026 at 12:00 P.M. (CT). Any questions shall be submitted in writing to the

buyer identified above.

• HAND DELIVERED, FAXED, OR EMAILED PROPOSALS WILL NOT BE ACCEPTED.

The undersigned certifies that they have the authority to bind the Offeror in a contract to supply the service or commodity in accordance with all terms and

conditions contained herein. Please type or print the information below.

Offerors are REQUIRED to complete, sign, and return this form with their submittal.

NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter

number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter

number.

Company Name

Authorized Person (Print)

Address

City/State/Zip

Telephone #

Email Address

Fax #

Signature

Title

Date

Tax ID #

State of Missouri Charter Number or Exemption Number

Revised: BC: 02/04/2026

Reviewed by Law: 03/06/2024

Page 1 of 50

RETURN THIS PAGE

RFP #052-2026

LEGAL NOTICE:

REQUEST FOR PROPOSAL #052-2026

The City of Springfield will electronically accept submitted proposals through its e-bidding service provider, Euna OpenBids (formerly

DemandStar) from qualified persons or firms interested in providing the following: Auditing Services.

VENDOR NOTE 1: To register with Euna OpenBids (formerly DemandStar) go to: https://www.demandstar.com/registration

VENDOR NOTE 2: For information on how to navigate Euna OpenBids (formally DemandStar) go to:

https://network.demandstar.com/agency-support-2/

VENDOR NOTE 3: If you have issues registering or uploading a proposal, please contact Euna OpenBids (formerly DemandStar) toll-

free at (866) 273-1863. Euna OpenBids (formerly DemandStar) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through

Friday. You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this

solicitation document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday.

It is strongly recommended that Offerors register with Euna OpenBids (formerly DemandStar) as soon as possible to ensure your ability

to provide a response to this solicitation by the due date and time.

Proposals must be received electronically in the City’s e-bidding service provider Euna OpenBids (formerly DemandStar)

by 3:00 P.M. (CT) ON WEDNESDAY, MAY 20, 2026. Proposals will be read aloud publicly at the specified opening date and time via

teleconference. To participate, dial (605) 313-5650, then enter access code 651222.

Proposal documents and any addendums are available via the following methods:

1. By accessing the City’s e-bidding service, Euna OpenBids (formerly DemandStar):

https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029

2. By accessing the Division of Purchases’ webpage: https://www.springfieldmo.gov/bids.aspx

For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo., as amended, and (1)

provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide

documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees

working in connection with this contract. The required documentation affirming enrollment must be from the federal work

authorization program provider. A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work

Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract.

The City is committed to providing opportunities to DBE, MBE, and WBE prime, general, and subcontractors and encourages such

business enterprises to submit responses.

Revised: 02/04/2026

Reviewed by Law: 03/06/2024

Page 2 of 50

Cover Title-Signature Page

Legal Notice

Table of Contents

TABLE OF CONTENTS

Description of Project and Services Required

1.0 Introduction

2.0 Scope of Services

3.0 City Provided Services

4.0 Additional Agreements

5.0 Timeline for RFP Process and Project Completion

PART I

PART II

Standard Instructions to Offerors and Conditions of Request for Proposal

1.0 Preparation of Proposals

2.0 Submission of Proposals

3.0 Legal Name and Signature

4.0 Modifications, Corrections, or Withdrawal of Proposals

5.0 Clarification and Addenda

6.0 Responsive and Responsible Offeror

7.0 Reserved Rights

8.0 The Right to Audit

9.0 Right to Protest

10.0 Ethical Standards

11.0 Applicable Law

12.0 Jurisdiction

13.0 Collusion

14.0 Conflict

15.0 Debarment and Suspension Status

16.0 RFP Forms

17.0 Payment Terms

18.0 Regulations

19.0 Proposal Opening

20.0 Request for Additional Information

21.0 Contract Documents

22.0 Ownership of Documents

23.0 Confidentiality of Documents

24.0 Equal Opportunity Clause

25.0 Business License

26.0 Nonresident/Foreign Contractors

27.0 Certificate of Compliance with Section 34.600 RSMo., et seq. (Anti-Discrimination Against Israel Act)

Format, Content, and Submission of Proposals

1.0 Forms and Attachments

2.0 Proposal Due Date

3.0 Addenda

4.0 Selection Process

5.0 Awards

6.0 Budgetary Constraints

7.0 Order of Precedence

8.0 Affidavit for Service Contracts

9.0 Open Competition

10.0 Additional Purchases by Other Public Entities

11.0 Work Authorization Affidavit and E-Verify

Revised: 02/04/2026

Reviewed by Law: 03/06/2024

PART III

Page 3 of 50

RFP #052-2026

12.0 Insurance Requirements

13.0 Compliance

14.0 Sample Contract

15.0 Renewal Option

16.0 Post Award Information

17.0 Questions Regarding Specifications or Proposal Process

18.0 Criteria for Award

Enclosure I, Proposal Ranking Score Sheet

Enclosure II, Interview Ranking Score Sheet

Enclosure III, Table of Contents for Submittal

Form No. 1: Provider Profile

Form No. 2: Key Outside Consultants

Form No. 3: List of References and Experience

Form No. 4: Personnel Qualifications

Form No. 5: Project Approach Narrative

Form No. 6A: Fee Schedule and Total Cost

Form No. 7: Affidavit of Compliance

Form No. 8: Certification Regarding Potential Conflicts of Interest

Form No. 9: Certification of Compliance with Section 34.600 RSMo., et. seq.

Form No. 10: Certification of Signature Authority Form

Form No. 11: Statement of “No Proposal”

Insurance Requirements

Standard Terms and Conditions

PART IV

PART V

LINKS

City Budget: FY26 On-Line Budget Book

Annual Report: 2025-ACFR

Single Audit: 2025-Compliance-Report

RFP #052-2026

Revised: 02/04/2026

Reviewed by Law: 03/06/2024

Page 4 of 50

RFP #052-2026

PART I

DESCRIPTION OF PROJECT AND SERVICES REQUIRED

1.0 INTRODUCTION/DESCRIPTION OF PROJECT/SERVICES:

As required by Section 2.14 of the City Charter, the City of Springfield, Missouri and the City of Springfield, Missouri Police

Officers’ and Fire Fighters’ Retirement System are seeking proposals from qualified firms of certified public accountants to audit

their financial statements for the fiscal year ending June 30, 2026 with the option, if exercised by the City and the Pension System,

of auditing their financial statements for each of the four (4) subsequent fiscal years. The audits are to be performed in

accordance with generally accepted auditing standards and the standards set forth for financial audits by Government Auditing

Standards, issued by the Comptroller General of the United States.

The City also requires two Agreed Upon Procedures (AUP) attest engagements be performed throughout the year. One is related

to the State of Missouri Department of Natural Resources Local Government Financial Test, and one is related to a union-

negotiated benefit. The timing of the AUP deliverables will be determined by the City and the auditor at the start of each contract

year.

This proposal sets forth the minimum requirements to be met by the independent auditor in completion of the audit of the City's

financial statements for the contract period. The auditor shall provide at least the minimum services described herein, but the

services provided by the auditor shall include all services offered by the auditor in its proposal and shall not be limited by this

Scope of Work.

1.1 DESCRIPTION OF OPERATIONS OR BACKGROUND:

1.1.1 The City’s 2026 Annual Operating Budget is located at the following web site: FY26 On-Line Budget Book

1.1.2 The Annual Financial Report for the year ended June 30, 2025 is located at the following web site: 2025-ACFR

1.1.3

The Annual Financial Report and schedule of expenditures of federal awards are prepared by the City of Springfield

and usually issued during the month of December. The passenger facility charge report is also issued during the

month of December. The pension report is issued during the month of November.

1.1.4 The current Auditing Firm for the City of Springfield is RSM US, LLP who has been on contract since July 1, 2020.

The contract with RSM has no one-year renewals remaining, which is why we are asking for proposals at this time.

1.1.4.1 The City of Springfield does not have a mandatory rotation policy for audit firms; however, we do require

that the internal and external audit services be conducted by different firms.

1.1.4.2 RSM US, LLP has been the City’s auditing firm since July 1, 2016. Although we do not have a mandatory

rotation policy for audit firms, we do require a different audit team based on the years of service and

industry best practice.

1.1.4.3 Audit fees for fiscal year ended June 30, 2025 totaled $155,800 for the financial statement audit, single

audit, and passenger facility charge audit and $24,400 for the Police Officers’ and Fire Fighters’ Retirement

System audit. The most recent AUP fees totaled $5,775.

1.1.5

During the fiscal year ended June 30, 2025, the City reported a total of six major funds, consisting of three major

governmental funds and three major enterprise funds. All proposals shall be based on a minimum of six major

funds and a per unit cost for each additional major fund audited.

1.1.6

During the fiscal year ended June 30, 2025, the City reported in excess of $67.1 million in expenditures of federal

awards. The City of Springfield is still expending American Rescue Plan Act (ARPA) State and Local Fiscal Recovery

Funds from the City’s direct allocation as well as monies received through the State of Missouri. It is anticipated

that the federal award programs will include, but may not be limited to Women, Infants, and Children (WIC) Grants,

Home Investment Partnership Programs, Community Development Block Grants (CDGB), Workforce Investment

Act Grants, Environmental Protection Agency Programs, U.S. Department of Justice Grants, U.S. Department of

Health and Human Services Grants, Department of Homeland Security Grants, Airport Improvement Program

Grants, and Highway Planning and Construction Grants. All proposals shall be based on a minimum of three major

programs and a per unit cost for each additional major program audited.

Revised: 02/04/2026

Reviewed by Law: 03/06/2024

Page 5 of 50

Commodity Codes

• NAICS 541211Offices of Certified Public Accountants
• NAICS 541219Other Accounting Services

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