Project Information

Bid Title

Town of Fort Mill Fire Department Structural Firefighting Turnout Gear RFP 500-151

Issuing Agency

Fort Mill town

Location

South Carolina

Published Date

Dec 23, 2025

Closing Date

Jan 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 500-151

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 500-151
Bid Title:	Town of Fort Mill Fire Department Structural Firefighting Turnout Gear RFP 500-151
Category:	Services/Supplies
Status:	Open
Bid Recipient:	Phillip Aycock, Town of Fort Mill Procurement Manager

Description: The Town of Fort Mill Fire Department would like to obtain options of purchasing multiple sets of structural turnout gear. Publication Date/Time: 12/23/2025 10:50 AM Closing Date/Time: 1/7/2026 3:00 PM Submittal Information: Mail in, drop off or Attend Bid Opening Pre-bid Meeting: no pre bid meeting Related Documents: Town of Fort Mill Fire Department Structural Firefighting Turnout Gear RFP 500-151

Attachment Preview

REQUEST FOR PROPOSAL

500-151

REQUESTOR:

CONTACT:

PROJECT:

DUE:

RETURN TO:

Town of Fort Mill

205 North White Street

Fort Mill, SC 29715

Phillip Aycock, Procurement Manager

803-547-2116 ext. 1169

TOWN OF FORT MILL FIRE DEPARTMENT

STRUCTURAL FIREFIGHTING TURNOUT GEAR RFP 500-151

Sealed Proposals are due by January 7, 2026 at 3:00 pm

TOWN OF FORT MILL

205 NORTH WHITE STREET

FORT MILL, SC 29715

ATTENTION: Phillip Aycock, Procurement Manager

Deadlines for Questions

January 5, 2026 by 5:00 pm

Bid Opening

January 7, 2026 at 3:00 pm

1

Purpose/Scope

The Town of Fort Mill Fire Department would like to obtain options of purchasing multiple sets of

structural turnout gear.

Design Requirements and Specifications

Jacket

• Outer Shell – Gemini XT, Black

• Moisture Barrier – Gore RT 7100, 3D

• Thermal Liner – Quantum 3D SL2i

• Reinforced Padded Elbows

• Standard Thermal Padding in Shoulders and Upper Back

• Nomex hand and Wrist Guards Sewn to the Liner (Standard Assembly)

• Cargo / Handwarmer Pocket with Nomex (Fleece Lined)

• Standard Zipper and Velcro Closure

• Radio Pocket Sewn on Left Chest 3”x3”x9” with Antenna Notch on Left and Right

• Reinforced Radio Pocket (Bottom Only)

• Mic Tab Sewn on 5” Above Radio Pocket

• Mic Tab Sewn on Right Side 1 3/4” Above Flashlight Hook

• Survivor Flashlight Holder Right Chest 1/2” off the Storm Flap

• Small D Ring Sewn 2 ¾ “ off the Flashlight Holder Clip

• Cuff Trim Reinforced

• NYC 3” Lime Triple Trim

• DRD – Drag Rescue Device as Required by NFPA

• “FORT MILL” Sewn Straight Across on Upper Back in 3” Letters

• Hanging Tail Extended Coat with Liner to Match

• Must have 4” Velcro Panel for Name with Velcro to Match on Tail of Coat (3” Letters)

• Must have 4” Velcro Panel for Rank with Velcro to Match above the 2nd Stripe of Triple Trim

(Must have 3” Letters)

• Install Loop on Both Sides of the Coat to Accommodate an Anti Sway Strap a Portable Radio.

Must be Made of Gemini XT Black and Sewn on to the Coat.

Pants

• Outer Shell – Gemini XT, Black

• Moisture Barrier – Gore RT 7100, 3D

• Thermal Liner – Quantum 3D SL2i

• Kevlar Reinforcement on the Inside of the Pockets

• Reinforced Knees

• Reinforced Cuffs

• Reinforcement on the Outside of the Pockets to the Velcro Closure

• Flap on the Right-Side Pocket will be 8” with Full Velcro and a Grab Handle

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• Full Length Velcro on all Pockets

• Standard Padded Suspenders

• Belt Loops Sewn onto the Pants what will Accommodate the Sterling – Bolt Belt – Escape Belt

• Pocket should be designed for EVAC System EP-439 Bailout System w/o bag

• 3” Triple Trim around Cuffs

• Extra Knee Padding behind Reinforcement

• Full reinforcement on the outside of the pockets.

• Install loop on center rear of the pants to accommodate an Anti-Sway strap for a portable radio.

Must be made of Gemini XT Black and Sewn on to the pants.

Options

• All coats should be +3” in length.

Notes

• Person Must Be Able to Access Pockets on Their Pants Without Lifting Coat.

Town Contact

If you have any questions regarding this RFP or terms or conditions, please contact Chipper Wilkerson,

The Town of Fort Mill Fire Chief at cwilkerson@fortmillsc.gov by January 5, 2026.

Excluded Bidders

Bids from vendors/contractors with prior poor performance; quality issues, contact conformance,

payment history, timeline compliance, or any other reason the Town deems POOR PERFORMANCE will

not be considered. Excluded Vendors/Contractors can resubmit complete company information with

references for Town review after a minimum of one year from the last excluded bid. The Town will

contact Vendor/Contractor with its decision within 30 days of company information submittal. The Town

reserves the right to include or exclude said Vendor/Contractor based on findings.

3

Non-Appropriation of Funds

This Agreement shall be subject to the availability and appropriation of funds by Management, and

Town Council. If the Council does not appropriate the funding needed by the Town to make payments

under this Agreement for a given fiscal year, the Town will not be obligated to pay amounts due beyond

the end of the last fiscal year for which funds were appropriated. No act or omission by the Town, which

is attributable to non-appropriation of funds, shall constitute a breach of or default under this

Agreement.

Cancellation

An Invitation for Bids, a Request for Proposals, a Request for Qualifications, or other solicitation

may be cancelled, or any or all bids or proposals may be rejected in whole or in part as may be

specified in the solicitation, when it is in the best interest of the Town. The reasons therefor shall

be made part of the contract file.

Compliance with Law

The selected consultant and its agents and employees shall be bound and comply with all federal, state

and local laws, ordinance rules and regulations, as well as all other governing bodies having legal

jurisdiction with respect to the area where such work is performed.

Proprietary/Vendor Disclosure – Notice of SC Freedom of Information Act

The parties acknowledge that all material submitted may be subject to release under the South Carolina

Freedom of Information Act (FOIA) and will be released to the public unless exempt from disclosure

under FOIA. We discourage you from including any information you consider proprietary or trade secret,

as this material is subject to the FOIA once it is in the Town’s possession. If you must include such

information in your submission, please identify it by color, labeling, and/or bold font so that it can be

readily identified. In the event the Town receives a request for this material, the Town will notify those

parties who have identified information they believe is proprietary or trade secret of the request. The

Town has a Ten (10-day deadline to produce the material. This is your window to file an action

challenging the release. Please be on notice that if the Town is not served such an action, the

information will be released).

4

Disqualification and Rejection of Quotations

Town of Fort Mill reserves the right to reject any consultant who has failed to perform satisfactorily, or

complete on time, or in a manner consistent with the bid documents, contract of similar nature, or to

reject the RFP of a consultant who is not able to perform such contract satisfactorily. The Town

expressly reserves the right to award the contract to the consultant that best meets the requirements as

set forth herein. This solicitation does not commit the Town of Fort Mill to award a contract, to pay any

cost incurred in the preparation of a proposal, or to produce or contract for services. The Town of Fort

Mill reserves the right to accept or reject any or all proposals received as a result of the Request for

Proposal, or to cancel it in part or in its entirety if it is in the best interest of the Town of Fort Mill.

The Town reserves the right to change the solicitation schedule or issue amendments to the solicitation

at any time.

Pricing Request

Sealed bids will be received by the Procurement Department of the Town of Fort Mill, South Carolina

until 3:00 PM local time on January 7, 2026 at which time they will be publicly opened and read aloud.

All companies submitting bids are welcome to attend, but attendance is not mandatory. The bid

opening will begin promptly at the appointed time located at 205 North White Street, Fort Mill, SC

29715. No bid may be submitted after the bid opening begins. The bids must be in the possession of

the Town of Fort Mill Procurement Manager at the time of the bid opening, and it is the responsibility of

the bidder to ensure that the bid arrives in the correct place on time.

No bid may be withdrawn for a period of sixty (60) calendar days after the bid opening.

Bids may be mailed to The Town of Fort Mill, Attn: Phillip Aycock, P.O. BOX 159, Fort Mill, South

Carolina 29716 or hand delivered to Phillip Aycock, Town of Fort Mill Procurement Manager, 205 North

White Street, prior to the appointed time of the bid opening.

All bids must be in a sealed envelope and marked “SEALED BID; TOWN OF FORT MILL FIRE

DEPARTMENT STRUCTURAL FIREFIGHTING TURNOUT GEAR RFP 500-151, OPEN JANUARY 7, 2026 AT

3:00 PM.”

5

Commodity Codes

• NAICS 115310Support Activities for Forestry
• NAICS 339113Surgical Appliance and Supplies Manufacturing

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