Floor Installation Services for Low-Income Public Housing (LIPH) Properties and Scattered Sites

Project Information

Bid Title
Floor Installation Services for Low-Income Public Housing (LIPH) Properties and Scattered Sites
Issuing Agency
Housing Authority of the City of Pittsburgh
Location
Pennsylvania
Published Date
Dec 12, 2025
Closing Date
Jan 13, 2026
Government Level
State & Local
Status
Closed
Ref. #
IFB#300-37-25
Original Source
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Bid Inquiries
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Bid Documents
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Project Description
Floor Installation Services for Low-Income Public Housing (LIPH) Properties and Scattered Sites

IFB#300-37-25

OPEN

The Housing Authority of the City of Pittsburgh (hereinafter referred to as “HACP”), is a federally funded public housing agency. The Housing Authority maintains over 2500 units of rental housing.  HACP is issuing this Invitation for Bids (“IFB”) for qualified and interested business firms to submit sealed bids to provide Floor Installation Services for Low-Income Public Housing Properties and Scattered Sites and other related work requested by HACP in accordance with Attachment 1 and 2, titled “Bid Sheet and “Specifications.”

Issue Date:

Oct 27, 2025 08:00 am

Meeting Date:

Nov 13, 2025 10:00 am

Deadline Date:

Jan 13, 2026 10:00 am
Procurement Documents

Oct 24, 2025


Nov 5, 2025


Nov 7, 2025


Nov 13, 2025


Nov 25, 2025


Dec 2, 2025


Dec 11, 2025


Dec 12, 2025

Attachment Preview
Housing Authority of the City of Pittsburgh
Invitation for Bid IFB #300-37-25
Floor Installation Services
HOUSING AUTHORITY OF THE CITY OF PITTSBURGH
INVITATION FOR BID
IFB #300-37-25
Floor Installation Services for Low-Income Public Housing (LIPH)
Properties and Scattered Sites
RESPONSES DUE:
December 2, 2025, at 10:00 a.m.
1
Housing Authority of the City of Pittsburgh
Invitation for Bid IFB #300-37-25
Floor Installation Services
HOUSING AUTHORITY OF THE CITY OF PITTSBURGH
INVITATION FOR BIDS
for
Floor Installation Services for Low-Income
Public Housing Properties and Scattered Sites
TABLE OF CONTENTS
PART 1 - SCOPE OF WORK, INSTRUCTIONS AND CONDITIONS …………………………….3
I. SCOPE OF WORK: DEVELOPMENTS; IFB CONTENT ………………………………...3
II. INSTRUCTIONS TO BIDDERS …………………………………………………………….3
III. SPECIAL CONDITIONS AND INSTRUCTIONS ………………………………….….… 12
PART 2 - REPRESENTATIONS AND CERTIFICATIONS OF BIDDERS ………………..……..14
PART 3 - CONTRACT TERMS AND CONDITIONS …………………………………………..…..20
LIST OF ATTACHMENTS……………………………………………………………………..……...32
Any bid or proposal received from a contractor that does not contain such
certification and back-up documentation supporting the MBE/WBE and
Section 3 participation plans acceptable to HACP may be deemed non-
responsive.
2
Housing Authority of the City of Pittsburgh
Invitation for Bid IFB #300-37-25
Floor Installation Services
HOUSING AUTHORITY OF THE CITY OF PITTSBURGH
INVITATION FOR BIDS
for
Floor Installation Services for Low-Income
Public Housing Properties and Scattered Sites
IFB #300-37-25
PART 1 - SCOPE OF WORK, INSTRUCTIONS, AND CONDITIONS
SCOPE OF WORK; DEVELOPMENTS: IFB CONTENT.
I.1. SCOPE OF WORK: The Housing Authority of the City of Pittsburgh (hereinafter referred to as “HACP”), is a
federally funded public housing agency. The Housing Authority maintains over 2500 units of rental housing. HACP is
issuing this Invitation for Bids (“IFB”) for qualified and interested business firms to submit sealed bids to provide Floor
Installation Services for Low-Income Public Housing Properties and Scattered Sites and other related work requested
by HACP in accordance with Attachment 1 and 2, titled “Bid Sheet and “Specifications.”
I.2. CONTENT OF IFB: This IFB consists of this document and Attachment Nos. 1 - 15, which are attached hereto
and incorporated herein.
II. INSTRUCTIONS TO BIDDERS:
II.A. ISSUE DATE: October 27, 2025
II.1. SUBMISSION DEADLINE: Bids must be received by 10:00 a.m. Eastern Time on December 2, 2025.
It is the bidder’s responsibility to ensure that the bid is delivered prior to the designated time and date. Bids which for
any reason are not delivered within the deadline will not be considered and will be returned unopened.
II.2. PLACE OF SUBMISSION: The original signed bid sheet and all supporting documents and required
information, must be executed and submitted in a sealed envelope. The face of the envelope shall be clearly marked with
the words Bid Documents, the IFB number, any project title or other identifying number and the bidder's name.
Offers by telegram, telephone, or telecopier, and fax will not be accepted by HACP.
Submit bids to:
Mr. Brandon Havranek
Associate Director of Procurement/Contracting Officer
Housing Authority of the City of Pittsburgh
Procurement Department
412 Boulevard of the Allies, 6th Floor
Pittsburgh, PA 15219
(For Questions Only)
Brandon.Havranek@hacp.org
HACP will also accept online submissions for this Invitation for Bid in addition to accepting submissions at our
412 Boulevard of the Allies office. For respondents wishing to submit online, please go to the following web
address to upload documents:
https://www.dropbox.com/request/o8o9Cdm8ptD4ZkZzbvDO
3
Housing Authority of the City of Pittsburgh
Invitation for Bid IFB #300-37-25
Floor Installation Services
Please include your name and email address when prompted before submitting and upload all relevant
attachments in the same document. Formatting for online submission should be organized in the same manner
as submitting the information via a flash drive.
The title of the uploaded bid shall be as follows:
[Full Company Name]_IFB #300-37-25_Bid
In the unlikely event your bid is too large to be uploaded as a single file, add: _Part-1, _Part-2… etc. to the end
of the file name.
In addition to the electronic submittal above, The Housing Authority of the City of Pittsburgh will only be
accepting physical bids dropped off in person from 8:00 a.m. until the bid opening time of 10:00 a.m. on
December 2, 2025, in the lobby of 412 Boulevard of the Allies, Pittsburgh, PA 15219 at the One Stop Shop.
Sealed bids may still be mailed via USPS at which time they will be Time and Date Stamped at 412 Boulevard
of the Allies, 6th Floor, Pittsburgh, PA 15219. All bids must be received at the above address no later than
10:00 a.m. on December 2, 2025, regardless of the selected delivery mechanism.
II.3. PRE-BID MEETING: A non-mandatory pre-bid meeting will be held during which prospective bidders will
have an opportunity to ask questions concerning this IFB. Prospective attendees are asked to be prompt.
A pre-bid meeting will be held via Zoom; on November 13, 2025, at 10:00 a.m. Please see access
information below:
Join Zoom Meeting
https://hacp-org.zoom.us/j/87553102113?pwd=ahLa5NGXOR7aqUaVbnEpwhAHyYTPQ2.1
Meeting ID: 875 5310 2113
Passcode: 480019
Dial in:
+ 1 312 626 6799 US
II.4. BID OPENING DATE: December 2, 2025, at 10:00 a.m.
Join Zoom Meeting
https://hacp-org.zoom.us/j/89128335744?pwd=FBWOX6PZD1e3NrobLUbCF3aZMPkL0Q.1
Meeting ID: 891 2833 5744
Passcode: 121825
Dial in:
+1 305 715 8592 (Washington D.C)
All interested parties are encouraged to attend the bid opening.
II.5. INQUIRIES: Any prospective bidder who has questions regarding this IFB or desires an explanation or
interpretation of any part of the solicitation, statement of work, and specifications, etc., must request it in writing to HACP
at the address noted in Paragraph II.2 above. Such questions and requests for interpretations must be received by HACP
no later than November 14, 2025, at 10:00 a.m. Inquiries must reference the IFB number and title, and the date for
receipt of bids.
(a) No oral explanation or interpretation will be provided to any bidder. No interpretations shall be
considered binding on HACP unless provided in writing by HACP.
4
Housing Authority of the City of Pittsburgh
Invitation for Bid IFB #300-37-25
Floor Installation Services
(b) Any information provided to a prospective bidder concerning this solicitation will be furnished promptly
to all other prospective bidders as a written addendum or amendment to the solicitation if that information
is necessary in submitting bids or if the lack of it would be prejudicial to other prospective bidders.
Addenda and amendments will also be on file in the offices of HACP at least seven (7) days before the
closing date. All bidders will be bound by such addenda or amendments, whether or not they are received
by the bidders. HACP reserves the right to issue addenda or amendments on its own, irrespective of
whether questions or requests for interpretations were received from prospective bidders.
(c) Any information obtained by, or provided to, any bidder other than by formal HACP addenda or
amendments to the solicitation shall not constitute a change to the solicitation.
II.6. BID PREPARATION: (a) Bidders are expected to examine all IFB documents including the instructions,
required certifications, specifications, product descriptions and contract terms and conditions. Failure to do so will be at
the bidder’s risk.
(b) All bids must be submitted on the bid forms provided by HACP. If such forms are provided, they shall
be marked as an attachment and included as part of the IFB. (See Attachment 1)
(c) Each bidder shall furnish all the information required by the solicitation and complete all required
certifications and other documents. If the solicitation requires bidding on all items, failure to do so will disqualify the bid.
If bidding on all items is not required, bidders should insert the words "NO BID" in the space provided for any item on
which no price is submitted, or otherwise clearly indicate which items on which bids are provided if no particular format
is provided by HACP. (See Attachment 1)
(d) Bidders must include evidence of their capacity to be legally bound by contract such as a copy of a valid
certificate of incorporation or organization from the appropriate government agency of the State in which the bidder is
incorporated or organized.
II.7. BUILD AMERICA, BUY AMERICA (BABA) ACT REQUIREMENTS: By receipt of a contract
award, it shall be the responsibility of the successful bidder to agree, certify, and eventually show proof that the
work and products provided and installed by the contractor are in full compliance with the requirements of the
noted Act. More information can be obtained at the following link: https://www.hud.gov/baba.
II.8. EXECUTION OF BID: The original bid which must contain a manual original signature of an authorized
representative of the bidder and accompanied by evidence of that agent's authority. All corrections or erasures made on
the bid must be initialed by the authorized representative of the bidder who signed the bid. The bidder’s legal company
name must appear on the cover sheet. The bid must include all documents, materials and information required herein.
(Bidders should retain an additional copy for their records).
II.9. CONFIDENTIALITY: All bids received shall remain unopened and held confidential until the date and time
of the public opening of bids. Bidders are advised that bids received by HACP shall be included as part of the official
contract file. Therefore, any part of the bid that is not considered privileged under any applicable Federal, State or local
law shall be open to public inspection. The provisions of applicable Federal, State and local laws shall govern the
confidentiality of bids notwithstanding anything contrary to this provision stated in the bid.
II.10. TIME AND ORDER OF WORK: The successful bidder and HACP shall agree upon a schedule of time and
order of work to ensure prompt completion of the services to be provided. HACP shall issue a Notice to Proceed to the
successful bidder before work may commence. The successful bidder must agree to complete and be capable of
completing all work required by the agreed upon completion dates. Failure of the successful bidder to adhere to the
agreed schedule and completion dates shall be a material breach of the contract.
5
Commodity Codes
  • NAICS 236220Commercial and Institutional Building Construction
  • NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
  • NAICS 238330Flooring Contractors
  • NAICS 541611Administrative Management and General Management Consulting Services
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