Project Information

Bid Title

ON-CALL ENGINEERING, SURVEYING, TESTING AND OR ENVIRONMENTAL SERVICES FOR EDDY COUNTY

Issuing Agency

Eddy County

Location

New Mexico

Published Date

May 26, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-05

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 26-05
Bid Title:	ON-CALL ENGINEERING, SURVEYING, TESTING AND OR ENVIRONMENTAL SERVICES FOR EDDY COUNTY
Category:	Eddy County Bids
Status:	Open

Publication Date/Time: 5/26/2026 5:00 PM Closing Date/Time: 6/30/2026 2:00 PM Related Documents: RFP 26-05 On-Call Engineering, Surveying, Testing and or Environmental Services for Eddy County

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EDDY COUNTY

STATE OF NEW MEXICO

REQUEST FOR PROPOSAL 26-05

On-Call Engineering, Surveying, Testing and/or Environmental Services

for Eddy County

Commodity Code(s): 907-35; 911-40; 918-31; 925-00; 925-17; 925-35; 925-86; 925-87;

925-88

EDDY COUNTY

101 W. GREENE ST.

CARLSBAD, NM 88220

Issued Date: May 26, 2026

Proposal Deadline: June 30, 2026, at 2:00 PM MST

RFP 26-05 On-Call Engineering, Surveying, Testing and/or Environmental Services

for Eddy County

TABLE OF CONTENTS

EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL ............................................. 3

I. INTRODUCTION ..................................................................................................................... 4

II. DEFINITION OF TERMINOLOGY..................................................................................... 5

III. SEQUENCE OF EVENTS .................................................................................................... 7

IV. GENERAL REQUIREMENTS ............................................................................................. 9

V. FEDERAL REQUIREMENTS.............................................................................................. 16

VI. RESPONSE - FORMAT AND ORGANIZATION ............................................................ 18

VII. EVALUATION .................................................................................................................... 19

VIII. EVALUATION PROCESS ............................................................................................... 20

Appendices.................................................................................................................................... 22

ACKNOWLEDGEMENT OF RECEIPT FORM ................................................................... 23

LETTER OF TRANSMITTAL FORM .................................................................................... 24

STATEMENT OF COMPLIANCE ........................................................................................... 25

CONFLICT OF INTEREST DECLARATION ....................................................................... 26

AFFIDAVIT OF NON-COLLUSION ....................................................................................... 27

CAMPAIGN CONTRIBUTION DISCLOSURE FORM ....................................................... 28

COST PROPOSAL ..................................................................................................................... 30

SAMPLE AGREEMENT A-26-XX ........................................................................................... 31

2

RFP 26-05 On-Call Engineering, Surveying, Testing and/or Environmental Services

for Eddy County

EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL

Eddy County has partnered with Euna Procurement, formerly known as Bonfire Interactive, to

move all Bid and RFP submissions to a fully digital platform. This is an effort to streamline the

procurement process and make working with Eddy County easier and efficient.

The Eddy County Procurement Portal, hosted by Euna Procurement, can be accessed here:

https://coeddynm.bonfirehub.com/portal/?tab=openOpportunities

All interested vendors must register on the Eddy County Procurement Portal. During

registration, it is recommended that vendors link relevant commodity codes to their profiles to

receive automatic notifications of new opportunities matching their services or products.

How to Register

1. Visit https://www.co.eddy.nm.us/

2. Click on the Business tab

3. Go to BID / RFP Opportunities

4. Select BID / RFP Vendor Registration Instructions

For assistance, please visit the Vendor Registration Help page or contact the Eddy County Chief

Procurement Officer with any questions at agranger@co.eddy.nm.us

3

RFP 26-05 On-Call Engineering, Surveying, Testing and/or Environmental Services

for Eddy County

I. INTRODUCTION

PURPOSE OF THIS REQUEST FOR PROPOSALS

The County of Eddy is seeking qualifications-based proposals from firms authorized to do business

in the State of New Mexico to provide on-call engineering, surveying, testing, and/or

environmental services for various construction and road projects, as a multiple-source award.

Selected firms must be well-versed in current laws, regulations, industry standards, manuals,

specifications, and accepted construction procedures. Services may include, but are not limited to,

preliminary and final design, hydrology reports, surveying and staking, materials testing, and

environmental investigations conducted in compliance with the National Environmental Policy

Act (NEPA) and all applicable state and federal regulations.

SCOPE OF WORK

Awardees will be required to provide on-call engineering, surveying, testing and/or environmental

services that include but are not limited to the following (an exact scope of work will be negotiated

on a project by project basis):

1) Planning services associated with the recovery of recent disaster events, impact to the

environment/community, and potential constructability issues

2) Technical and field services to identify and assess property boundaries, right-of-way,

easements, and geotechnical conditions associated with the recovery area

3) Hydraulic modeling

4) Participation in public presentations of proposed projects

5) Development of design documents and specifications

6) Funding, bidding and negotiation services

7) Construction administration services, including construction inspection and materials testing

8) Other professional engineering services applicable to project, and

9) Preparation of grant application, intersection improvements, and traffic studies.

Note: Funding for these projects may come from Local, State, or Federal Funds.

CONTRACT TERM

The term of this contract shall be for one (1) year. The County reserves the right to extend any

contract, on an annual basis (or any portion thereof) and by mutual agreement, for up to three (3)

additional years and shall be subject to the same terms and conditions as set forth in the original

agreement. Under no circumstances will the term of this contract, including any extensions

thereto, exceed four (4) years. This procurement will result in a multi-source award. There is no

guarantee that the option will be exercised on any or all of the awarded contracts. There is no

guarantee of a task order on any or all of the awarded contracts. The County will abide by all

portions of New Mexico State Statute 13-1-154, regarding contract limits and terms.

4

RFP 26-05 On-Call Engineering, Surveying, Testing and/or Environmental Services

for Eddy County

PROFESSIONAL LIABILITY INSURANCE

The successful offeror shall maintain professional liability insurance throughout the duration of

the contract with a minimum coverage of: Comprehensive General Liability - $1,000,000 per

occurrence, $2,000,000 General Aggregate, Professional Liability - $1,000,000 per occurrence,

$2,000,000 General Aggregate. Occurrence type, if available, if not “claims made” type with a

minimum of a six (6) year tail. The County will be named as an additional insured on said policy

and will be provided with an updated certificate of insurance on an annual basis.

PROCUREMENT ADMINISTRATOR

The Procurement Administrator listed below is the official point of contact for this procurement.

All questions or requests for clarification must be submitted in writing directly to the

Procurement Administrator. Offerors are only permitted to communicate with the Procurement

Administrator regarding this RFP. No other Eddy County employees, department heads, or

managers are authorized to speak on behalf of the County for this solicitation. Contacting anyone

else in the County may result in disqualification of the offeror’s proposal.

Procurement Administrator

AdriAnne Granger, CPO

Phone: 575-887-9511 Ext. 2525

Fax 575-628-3275

Email: agranger@co.eddy.nm.us

II. DEFINITION OF TERMINOLOGY

This section contains definitions that are used throughout this procurement document, including

appropriate abbreviations.

1. “Board of County Commissioners” (also “BOCC”) means the elected board in whom all powers

of the County are vested and who are responsible for the proper and efficient administration of

the County government.

2. “MST” Mountain Standard Time

3. “Contract” or “Agreement” means a written agreement for the procurement of items of tangible,

personal property or services.

4. “Contractor” means a successful offeror who enters into a binding contract.

5. “County” means the County of Eddy, State of New Mexico.

6. “Determination” means the written documentation of a decision of the Procurement

Administrator including findings of fact required to support a decision. A determination becomes

part of the procurement file to which it pertains.

7. “Desirable” refers to the terms “may”, “can”, “should”, “preferably” or “prefers” which identify

a discretionary item or factor. (As opposed to a “mandatory” item or factor.)

8. “Evaluation Committee” means a body appointed by County management to perform the

evaluation of offeror proposals.

5

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541370Surveying and Mapping (except Geophysical) Services
• NAICS 541380Testing Laboratories
• NAICS 541620Environmental Consulting Services

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